Taken from the roll call in the town’s own minutes. The minutes record who was not there and almost never why.
What was decided (32 motions)
28 carried, 4 recorded otherwise. Every motion below is printed as the minutes print it.
it resolved that a closed session be added to the agenda to discuss the contract for the Municipal Office in Chantry.
Moved by Deputy Mayor P. Banks, seconded by Councillor J. Banks Be
Carried
it resolved, that the Agenda be approved and adopted as amended.
Moved by Councillor Maxwell, seconded by Deputy Mayor P. Banks Be
Carried
it resolved that the Municipal Services Committee (MSC) acknowledges the presentation from Anne Janssen, regarding The Hospice Hub - Services Offered in Rideau Lakes.
Moved by Councillor Carr, seconded by Councillor Delaney Be
Carried
it resolved that the Municipal Services Committee (MSC) recommends to Council that the private lanes off B12 be renamed Lakers Lane, Hightree Lane, George Barclay Lane, Butterfly Lane, Quartz Bay Lane, and Dozens Lane, as presented in MSC report DS-2024-36.
Moved by Councillor Maxwell, seconded by Councillor Dunfield Be
Defeated
it resolved that the Municipal Services Committee recommends to Council that staff be directed to review the Policy regarding Road Renaming and bring back a report to Council.
Moved by Councillor Dunfield, seconded by Councillor Hutchings Be
Carried
it resolved that the Municipal Services Committee (MSC) recommends to Council that the Development Services Department Update including the Permit and Application Year to Year Comparison and the November 2024 Permit and Application Activity be received for information, as presented in MSC report DS-2024-37.
Moved by Councillor Hutchings, seconded by Councillor Delaney Be
Carried
it resolved that the Municipal Services Committee (MSC) recommends to Council that the Roads Progress Report for December be received, as presented in MSC report RDS-2024-29.
Moved by Councillor J. Banks, seconded by Deputy Mayor P. Banks Be
Carried
it resolved that the Municipal Services Committee recommends to Council that the Drummond Street in Newboro Speed Reduction Report be received for information; AND FURTHER recommends that a request be sent to the County to reduce the speed limit on Drummond Street in Newboro from 50kms/hr to 40kms/hr; as presented in MSC report RDS-2024-30.
Moved by Councillor Hutchings, seconded by Councillor Pollard Be
Carried
it resolved that Committee closes meeting at 10:59 a.m. to discussion matters as per Section 239 (2)(k) of the Municipal Act, being a position, plan, procedure, criteria or instruction to be applied to any negotiations
Moved by Deputy Mayor P. Banks, seconded by Councillor J. Banks Be
Carried
it resolved that the Municipal Services Committee (MSC) recommends that Council receive for approval the Chantry Municipal Office Renovation Floor Plan Option 3, as presented in MSC Report FAC-2024-34.
Moved by Deputy Mayor P. Banks, seconded by Councillor Hutchings Be
Carried
it resolved that Council delegate authority to the working group to approve drawings up to the 90% construction documents for the Chantry Office. This motion was
Moved by Deputy Mayor P. Banks, seconded by Councillor Carr Be
Withdrawn
it resolved that Council authorizes Special meetings to be held after a Regular Municipal Services Committee where the Construction Drawings for the Municipal Office in Chantry are presented, if required.
Moved by Deputy Mayor P. Banks, seconded by Councillor Carr Be
Carried
it resolved that the Municipal Services Committee (MSC) recommends to Council that it receives the Environmental Services Update for December for information purposes, as presented in MSC report ENV-2024-21.
Moved by Councillor Carr, seconded by Councillor Pollard Be
Carried
it resolved that the Municipal Services Committee (MSC) recommends to Council that it receives for information options for proposed use of the former Haughan Property on 4428 Old Kingston Road and authorizes staff to further investigate Option # 1, as presented in MSC Report FAC-2024-31.
Moved by Deputy Mayor P. Banks, seconded by Councillor Maxwell Be
Carried
it resolved that the Municipal Services Committee (MSC) recommends to Council that it receives for information the proposed entrance lighting layout for the Ronald E. Holman Centre parking lot as presented in MSC Report FAC-2024-32.
Moved by Councillor Dunfield, seconded by Councillor J. Banks Be
Carried
it resolved that the Municipal Services Committee (MSC) recommends to Council that the Municipal Properties Update Report be received for information, as presented in MSC report FAC-2024-33.
Moved by Councillor Pollard, seconded by Deputy Mayor P. Banks Be
Carried
it resolved that the Municipal Service Committee (MSC) recommends to Council that it receives the Treasury Year to Date Summary for November 2024, as presented in MSC Report FIN-2024-29.
Moved by Councillor Dunfield, seconded by Councillor Hutchings Be
Carried
it resolved that the Municipal Services Committee (MSC) recommends to Council that the pay schedule for Paid On-Call Fire Fighters be amended, as presented in MSC Report FIRE-2024-21.
Moved by Councillor Carr, seconded by Councillor Maxwell Be
Carried
it resolved that the Municipal Services Committee (MSC) recommends to Council that the Emergency & Protective Services monthly update provided on December 16th, 2024, covering the period of November 01–November 30th, 2024, be approved, as presented in MSC Report FIRE-2024-24.
Moved by Councillor Hutchings, seconded by Councillor Pollard Be
Carried
it resolved that the Municipal Services Committee (MSC) recommends to Council that By-law 2019-16 regarding open air burning permits be amended to remove reference to “calendar year” and replace with 365 days, as presented in MSC Report FIRE-2024-25.
Moved by Councillor Delaney, seconded by Councillor Dunfield Be
Carried
it resolved, that the Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes: Delta and Area CEC Meeting: November 27, 2024 Elgin and Area CEC Meeting: November 19, 2024 Morton and Area CEC Meeting: November 5, 2024 Newboro and Area CEC Meeting: November 19, 2024 North Crosby and Area CEC Meeting: October 17, 2024 Portland and Area CEC Meeting: November 20, 2024 South Elmsley and Area CEC Meeting: November 13, 2024
Moved by Councillor Hutchings, seconded by Councillor Pollard Be
Carried
it resolved that the Municipal Services Committee (MSC) recommends to Council that the Recreation Update for December be received for information, as presented in MSC report CLS-2024-38.
Moved by Councillor Hutchings, seconded by Councillor Maxwell Be
Carried
it resolved that the Municipal Services Committee (MSC) recommends to Council that staff be authorized to apply to the 2025 Seniors Community Program Grant Fund in the amount of $20,000 for educational and cultural bus trips, and training in health, safety, and technology and art workshops, as presented in MSC Report CLS-2024-39.
Moved by Councillor Dunfield, seconded by Councillor J. Banks Be
Carried
it resolved that the Municipal Services Committee (MSC) recommends to Council that the 2024 Parks and Recreation Master Plan be adopted as amended, as presented in MSC Report CLS-2024-40.
Moved by Councillor Delaney, seconded by Deputy Mayor P. Banks Be
Carried
it resolved that the Municipal Services Committee (MSC) recommends to Council that Section 5.d of By-law #2022-081 to establish the Cemetery Grant Program Policy be amended to increase base funding support from $300 to $750 to qualifying cemeteries in Rideau Lakes, as presented in MSC Report ADM-2024-19.
Moved by Councillor Hutchings, seconded by Deputy Mayor P. Banks Be
Carried
it resolved that staff be directed to bring forward a By-Law to amend the Community Enhancement Committee Establishing By-Law to allow for 2 Council members to be appointed and receive a stipend.
Moved by Deputy Mayor P. Banks, seconded by Councillor Dunfield Be
Defeated
it resolved that the Municipal Services Committee (MSC) recommends to Council that the Council appointments to Committees and Boards be approved, as determined at the December 16th 2024 MSC meeting, as presented in MSC Report ADM-2024-18.
Moved by Deputy Mayor P. Banks, seconded by Councillor J. Banks Be
Carried
it resolved that the Meeting be extended beyond 2:00 p.m.
Moved by Councillor Delaney, seconded by Councillor Pollard Be
Carried
it resolved that the Municipal Services Committee (MSC) recommends to Council that the Strategic Plan 2030 be adopted, as presented in MSC report CAO-2024-16.
Moved by Councillor Dunfield, seconded by Councillor Delaney Be
Carried
it resolved that the Municipal Services Committee (MSC) recommends that Council Acknowledge the Minutes of December 4, 2024; AND FURTHER recommends to Council that By-law 2011-087 being a by-law to establish the size and composition of the Elgin Seniors Housing Board be amended, as recommended by the Elgin Seniors Housing Board and, as presented in MSC report CAO-2024-17.
Moved by Councillor Hutchings, seconded by Councillor Pollard Be
Carried
it resolved, that the Municipal Services Committee receives and files Correspondence Item 15.2 and 15.3.
Moved by Councillor Dunfield, seconded by Councillor Pollard Be
Carried
it resolved that the Municipal Services Committee (MSC) receives and files correspondence item 15.1.
Moved by Councillor Delaney, seconded by Councillor Maxwell Be