Municipal Services Committee (PW)

it resolved, that the Agenda be approved and adopted as amended.

it resolved, that the Municipal Services Committee acknowledges the presentation from Steve Clark, MPP regarding Provincial Programs and Funding for Municipalities.

it resolved, that the Municipal Services Committee acknowledges the presentation from Vicki Stevenson, Library CEC and Karen MacPhail, South Elmsley and Area Community Enhancement Committee member regarding concerns of the LED sign for the Ronald E. Holman Complex not being included in the 2024 Budget.

it resolved that the Municipal Services Committee (MSC) recommends that Council receive for information purposes the Permit and Application Year to Year Comparison and the 2024 Permit & Application Activity Update, as presented in MSC report DS -2024-05.

it resolved that the Municipal Services Committee recommends to Council that it receives the Roads Progress Report for information purposes, as presented in MSC Report RDS-2024-13.

it resolved that the Municipal Services Committee (MSC) recommends to Council that a by-law be passed authorizing the Mayor and Clerk to sign a contract with James Braden Ford for the supply and delivery of a ¾ Ton Truck and Plow as per RFP PW2024-12 in the amount of $80,028.71 (plus the Township’s portion of the HST), as presented in MSC Report, RDS-2024-14.

it resolved that the Municipal Services Committee (MSC) recommends that Council receive for information purposes the Environmental Services Update, as presented in MSC report ENV-2024-04.

it resolved that the Municipal Services Committee (MSC) recommends to Council that staff be directed to opt-out of the standard contract offered by Circular Materials for providing interim recycling collection services during the transition period, And further, that staff continue to work with Circular Materials to ensure they have information needed to take over full operational and financial responsibility for the blue box program, as presented in MSC report ENV-2024-05.

it resolved that the Municipal Services Committee (MSC) recommends to Council that it receives the Municipal Properties Update Report for information purposes, as presented in MSC Report FAC-2024-02.

it resolved that the Municipal Services Committee (MSC) recommends to Council that a by-law be passed authorizing the Mayor and Clerk to sign a Memorandum of Understanding (MOU) with the Bass Lake Property Owners Association (BLPOA) for the ongoing maintenance of the Bass Lake Berm and Spillway, as presented in MSC Report FAC-2024-03.

it Resolved that the Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes: Elgin and Area CEC Meeting: February 15, 2024 Newboro and Area CEC Meeting: January 22 & February 20, 2024 Portland and Area CEC Meeting: February 21, 2024 South Elmsley and Area CEC Meetings: February 8 & March 5, 2024

it resolved that the Municipal Services Committee (MSC) recommends to Council that it receives for information the update on operations; AND FURTHER recommends that Council pass a By-Law to authorize the Mayor and Clerk to sign the Lower Beverley Lake Park Memorandum of Understanding for summer swim program and Westport Lions Beach Memorandum of Understanding, as presented in MSC Report CLS-2024-04.

it resolved that the Municipal Services Committee (MSC) recommends to Council that Seniors Bus Trips regarding the Seniors Community Grant Application be approved, as presented in MSC Report CLS-2024-05.

it resolved that the Municipal Services Committee (MSC) acknowledge report MSC-EDC-2024-03; WHEREAS a motion was passed at the March 4, 2024 Council Meeting in support of GG Rec #50 authorizing staff to submit an application (leveraging the Rural Economic Development (RED) Program Application) for $5,000 in funding towards a review of the municipal property located at 14 Water Street in Portland, as presented in MSC Report ECD-2024-01; AND WHEREAS the proposed project area and the proposed project is not deemed eligible as a standalone item as such the results of said studies must be implemented by December 31, 2024; NOW THEREFORE be it resolved that MSC recommends to Council that staff be authorized to explore eligibility for the My Main Street Community Activator Stream, and should a proposed project be deemed eligible, apply by the deadline of March 31, 2024

it resolved, that the Council of the Township of Rideau Lakes proclaim March 21st as "World Down Syndrome Day" in the Township of Rideau Lakes and encourages all members to use this occasion to commit to "Ending the Stereotypes" that are so harmful to those living with the Down Syndrome and intellectual disabilities.

it resolved, that the Municipal Services Committee moves into closed session at 11:42 a.m. to discuss the following matters: Municipal Services Committee (PW) Closed Session Meeting Minutes: February 12, 2024 Employment Matter: Section 239 (2)(d) - Labour relations or employee negotiations.

it resolved Council of the Township of Rideau Lakes delegates it's authority to the CAO to negotiate as presented in camera.

it resolved that The Municipal Services Committee Confirms the Proceedings of the Committee Meeting held Monday, March 11, 2024.

Be it resolved, that the Agenda be approved and adopted as amended.

Be it resolved, that the Municipal Services Committee acknowledges the presentation from Steve Clark, MPP regarding Provincial Programs and Funding for Municipalities.

Be it resolved, that the Municipal Services Committee acknowledges the presentation from Vicki Stevenson, Library CEC and Karen MacPhail, South Elmsley and Area Community Enhancement Committee member regarding concerns of the LED sign for the Ronald E. Holman Complex not being included in the 2024 Budget.

Municipal Services Committee (PW) Minutes Monday, March 11, 2024 Pg. 3 WHEREAS at the South Elmsley and Area CEC Meeting held March 5, 2024, Motion #10-2024 was passed requesting that the previously approved LED sign, which was removed at the Council meeting March 4, 2024, be reinstated with the CEC increasing their contribution to $10,000; NOW THEREFORE be it resolved, that reconsideration be given to including the digital sign at the Ronald E. Holman Complex in the 2024 Budget. For (4): Mayor Hoogenboom, Councillor Delaney, Councillor Maxwell, and Councillor Pollard Against (5): Deputy Mayor Carr, Councillor J. Banks, Councillor P. Banks, Councillor Dunfield, and Councillor Hutchings Voter Type: Majority (Present), Recorded

Be it resolved that the Municipal Services Committee (MSC) recommends that Council receive for information purposes the Permit and Application Year to Year Comparison and the 2024 Permit & Application Activity Update, as presented in MSC report DS - 2024-05.

Municipal Services Committee (PW) Minutes Monday, March 11, 2024 Pg. 4 Be it resolved that the Municipal Services Committee recommends to Council that it receives the Roads Progress Report for information purposes, as presented in MSC Report RDS-2024-13.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that a by-law be passed authorizing the Mayor and Clerk to sign a contract with James Braden Ford for the supply and delivery of a ¾ Ton Truck and Plow as per RFP PW2024-12 in the amount of $80,028.71 (plus the Township’s portion of the HST), as presented in MSC Report, RDS-2024-14.

Be it resolved that the Municipal Services Committee (MSC) recommends that Council receive for information purposes the Environmental Services Update, as presented in MSC report ENV-2024-04.

Municipal Services Committee (PW) Minutes Monday, March 11, 2024 Pg. 5 Be it resolved that the Municipal Services Committee (MSC) recommends to Council that staff be directed to opt-out of the standard contract offered by Circular Materials for providing interim recycling collection services during the transition period, And further, that staff continue to work with Circular Materials to ensure they have information needed to take over full operational and financial responsibility for the blue box program, as presented in MSC report ENV-2024-05.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that it receives the Municipal Properties Update Report for information purposes, as presented in MSC Report FAC-2024-02.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that a by-law be passed authorizing the Mayor and Clerk to sign a Memorandum of Understanding (MOU) with the Bass Lake Property Owners Association (BLPOA) for the ongoing maintenance of the Bass Lake Berm and Spillway, as presented in MSC Report FAC-2024-03.

Be it Resolved that the Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes:  Elgin and Area CEC Meeting: February 15, 2024  Newboro and Area CEC Meeting: January 22 & February 20, 2024  Portland and Area CEC Meeting: February 21, 2024  South Elmsley and Area CEC Meetings: February 8 & March 5, 2024

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that it receives for information the update on operations; AND FURTHER recommends that Council pass a By-Law to authorize the Mayor and Clerk to sign the Lower Beverley Lake Park Memorandum of Understanding for summer Municipal Services Committee (PW) Minutes Monday, March 11, 2024 Pg. 7 swim program and Westport Lions Beach Memorandum of Understanding, as presented in MSC Report CLS-2024-04.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that Seniors Bus Trips regarding the Seniors Community Grant Application be approved, as presented in MSC Report CLS-2024-05.

Be it resolved that the Municipal Services Committee (MSC) acknowledge report MSC- EDC-2024-03; WHEREAS a motion was passed at the March 4, 2024 Council Meeting in support of GG Rec #50 authorizing staff to submit an application (leveraging the Rural Economic Development (RED) Program Application) for $5,000 in funding towards a review of the municipal property located at 14 Water Street in Portland, as presented in MSC Report ECD-2024-01; AND WHEREAS the proposed project area and the proposed project is not deemed eligible as a standalone item as such the results of said studies must be implemented by December 31, 2024; NOW THEREFORE be it resolved that MSC recommends to Council that staff be authorized to explore eligibility for the My Main Street Community Activator Stream, and should a proposed project be deemed eligible, apply by the deadline of March 31, 2024

Be it resolved, that the Council of the Township of Rideau Lakes proclaim March 21st as "World Down Syndrome Day" in the Township of Rideau Lakes and encourages all members to use this occasion to commit to "Ending the Stereotypes" that are so harmful to those living with the Down Syndrome and intellectual disabilities.

Municipal Services Committee (PW) Minutes Monday, March 11, 2024 Pg. 9 Be it resolved, that the Municipal Services Committee moves into closed session at 11:42 a.m. to discuss the following matters:  Municipal Services Committee (PW) Closed Session Meeting Minutes: February 12, 2024  Employment Matter: Section 239 (2)(d) - Labour relations or employee negotiations.

Be it resolved Council of the Township of Rideau Lakes delegates it's authority to the CAO to negotiate as presented in camera.

Be it resolved that The Municipal Services Committee Confirms the Proceedings of the Committee Meeting held Monday, March 11, 2024.