Municipal Services Committee (GG)

pass a Resolution that: The agenda be approved and adopted as presented.

pass a Resolution that: The Municipal Services Committee acknowledges the verbal and written Report regarding Treasury YTD Summary - August 2023, as provided by Cynthia Laprade, Treasurer.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Property Tax Cancellation, Reduction and Refund Policy, as provided by Cynthia Laprade, Treasurer; AND FURTHER Recommends that Council approve the Property Tax Cancellation, Reduction and Refund Policy; AND FURTHER that Council directs staff to prepare a By-Law pursuant to subsection 357(11) of the Municipal Act, 2001, providing authority to delegate Council's authority to the Assessment Review Board only to exercise Council's powers and functions under subsections 357(1) and (5) with respect to applications made under subsection 357(1 )(d.1) regarding an application for the cancellation, reduction or refund of taxes where the applicant is unable to pay taxes because of sickness or extreme poverty and under 357 (1) (g) regarding an application for the cancellation, reduction or refund of taxes related to repairs or renovations on the subject property preventing the normal use of the property for at least three months; AND FURTHER Recommends to Council that the Clerk be directed to give a certified copy of the By-Law to the registrar of the Assessment Review Board and to the Municipal Property Assessment Corporation, as outlined in this report; AND FURTHER Recommends to Council that By-Law 2023-26 (Delegation of Authority) be revised to delegate authority related to 357, 358 and 359 to the Treasurer or designate in accordance with Schedule 3 attached to the report.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Long Term Financial Sustainability Plan (2024-2032), as provided by Cynthia Laprade, Treasurer.

pass a Resolution that; The Municipal Services Committee Recommends that Council pre-approve the 2024 Capital Budget related to the Fire Station #2 project; AND Further Recommends that Council authorize staff to apply to infrastructure Ontario for the Floating Rate Facility Loan anticipated as required for the Fire Station #2 project.

pass a Resolution that; The Municipal Services Committee Recommendation that Council pre-approve the 2024 Capital Budget related to the Portland Hall/Library project; AND FURTHER Recommends to Council that staff apply to infrastructure Ontario for the Construction Financing loan of up to $3million for the Portland Hall/Library project, expected to commence in 2024.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Infrastructure Ontario Loan Application By-Law, as provided by Cynthia Laprade, Treasurer; AND FURTHER Recommends to Council that a By-Law be brought forward to Council to approve the submission of a loan application to Infrastructure Ontario in the amount of $1,391,783 over 10 years.

pass a Resolution that: The Municipal Services Committee Acknowledges the written Report regarding Emergency & Protective Services Update for the period of August 1 - August 31, 2023, as provided by Andy Moore, Interim Fire Chief/Manager of Community Protection.

pass a Resolution that: The Municipal Services Committee Acknowledges the written Report regarding Rideau Lakes ATV Club Trail Request & Agreement, as provided by Malcolm Norwood, Manager of Facilities and Parks; AND FURTHER Recommends that Council approve the RLATV Club trail modification request and the Schedule to By-law 2016-12 be updated accordingly, with the requests along Cliff Road and Lower Beverley Lake Park Road in abeyance until discussions with the Lower Beverley Lake Park Board and adjacent landowners to Cliff Road.

pass a Resolution that; The Main Motion be amended with a clause that the square footage of the Library in the new Portland Hall/Library be reduced to 1300 square feet.

pass a Resolution that; The Main Motion be amended with a clause that the meeting room the new Portland Hall/Library be removed.

pass a Resolution that; The Municipal Services Committee acknowledges the written report regarding the Portland Hall and Library 30% Drawings and Class C Estimate, as provided by Malcolm Norwood, Manager of Facilities and Parks; AND FURTHER Recommends to Council that Altered Roots Architects proceed to the 60% drawings which are to implement the direction provided in the Consultation Summary and Feedback Report in addition to seeking measures to reduce overall cost.

pass a Resolution that: The Municipal Services Committee Acknowledges the written Report regarding Portland Hall/Library Consultation Feedback, as provided by Malcolm Norwood, Manager of Facilities and Parks; AND FURTHER Recommends that Council provide direction to staff regarding items noted in the Altered Roots Architects Feedback Report.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Renaming of Private Roads: Lanes off 532 10 th Concession Road (Green Shingle Lane) (NC-N), as provided by Kayla Porter, Development Services Analyst; AND FURTHER Recommends to Council that a By-Law be brought forward to name the private roads off 532 10th Concession Road (Green Shingle Lane) as Four Winns Lane and Sunset View Lane.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Meetings at Alternative Locations, as provided by Mary Ellen Truelove, Clerk; AND FURTHER Recommends that Council maintain the status quo.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Professional Services - Compensation Review, as provided by Mike Dwyer, CAO; AND FURTHER Recommends that Council engage ML Consulting to complete a compensation review as per their proposal for professional services.

pass a Resolution that: The Municipal Services Committee receives for Information purposes the Conflict of Interest Complaint Report from Integrity Commissioner Tony Fleming regarding Councillor Delaney.

pass a Resolution that: The Municipal Services Committee Receives and Files Correspondence Item 13.2 to 13.6.

pass a Resolution that: The Municipal Services Committee moves into closed session at 1:28 p.m. to discuss the following matters: Municipal Services Committee Closed Session Meeting Minutes of August 28, 2023; September 2023 Property Standards and By-Law Enforcement Report: Section 239 (2)(b) Personal matters about an identifiable individual, including Municipal or local board employee; and July and August 2023 Animal Control Report: Section 239 (2)(b) Personal matters about an identifiable individual, including Municipal or local board employees; Committee Appointments: Personal matters about an identifiable individual, including Municipal or local board employee

pass a Resolution that: The Municipal Services Committee of The Corporation of the Township of Rideau Lakes Approves and adopts the Minutes of the Closed Session of the Municipal Services Committee (GG) Meeting held August 28, 2023; AND FURTHER that the Municipal Services Committee Provided direction to Staff and authorizes Staff to follow through on matters as discussed in closed session as per Section 239(2) of the Municipal Act; AND FURTHER Recommends to Council that the following member be appointed to the Planning Advisory and Committee of Adjustment: George Bracken.

pass a Resolution that; The Municipal Services Committee Confirms the Proceedings of the Committee Meeting held September 25, 2023.

pass a Resolution that: The Municipal Services Committee adjourns meeting at 2:01 p.m.