Municipal Services Committee (PW)

pass a Resolution that: The Agenda be approved and adopted as presented.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Departmental Update as provided by Brittany Mulhern Manager of Development Services.

pass a Resolution that; The Municipal Services Committee acknowledges the verbal and written Building Code Section 7(4) Report, as provided by Brittany Mulhern, Manager of Development Services; AND FURTHER Recommends to Council that the report be adopted for the purposes of Section 7(4) detailing expenditures of $761,012 and revenues of $1,007,248 for the period of January 1st 2022 – December 31st 2022.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Roads Progress Report as provided by Dan Chant, Manager of Roads and Drainage.

pass a Resolution that; The Municipal Services Committee acknowledges the verbal and written report regarding a Streetlight for R33 , as provided by Dan Chant, Manager of Roads and Drainage; AND FURTHER Recommends to Council that staff be directed to leave the existing streetlighting as is.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Environmental Services Update as provided by Ben Rothwell, Works and Facilities Coordinator.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Municipal Properties Update as provided by Malcolm Norwood, Manager of Facilities and Parks.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Station #2 - Class C Estimate and 30% Drawings, as provided by Malcolm Norwood, Manager of Facilities and Parks; AND FURTHER Recommends to Council that Altered Roots Architects proceed to the 60% drawings with the following to be included in future drawings and future financing be included in 2024 budget: Proceed to 60% drawings with 4th bay included Proceed to 60% drawings with rear overhead entrance

pass a Resolution that: The Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes: Delta and Area CEC Meeting: April 17, 2023; Elgin and Area CEC Meeting: April 18, 2023; North Crosby and Area CEC Meeting: April 20, 2023; Portland and Area CEC Meeting: April 11, 2023; and South Elmsley and Area CEC: April 6, 2023.

pass a Resolution that: WHEREAS at the North Crosby and Area CEC Meeting held April 20, 2023, Recommendation 2-2023 was passed requesting to closely match the colour of original roof when replacing it with the new steel roof and that any extra materials should be used on the BBQ shelter and the Ron Pollard pavilion to have them match; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff try to match the original colour when purchasing materials.

pass a Resolution that: WHEREAS at the North Crosby and Area CEC Meeting held April 20, 2023, Recommendation 3-2023 was passed requesting that the exercise structures be situated in the open area between the tennis courts, access road, paved pathway and the children's play pad; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff consider the proposed location for the seniors exercise equipment.

pass a Resolution that: WHEREAS at the North Crosby and Area CEC Meeting held April 20, 2023, Recommendation 5-2023 was passed requesting that a policy be developed for groups renting hall space that clearly defines the storage space, which is limited; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff bring forward a policy regarding storage space for third-party rental groups at all Township halls.

pass a Resolution that: WHEREAS at the Portland and Area CEC Meeting held April 11, 2023, Recommendation 3-2023 was passed requesting to have Council go ahead and place the playground on the Gallagher property with preference to be placed in the vicinity of the Courtyard, on the Main Street side; NOW THEREFORE the Municipal Services Committee Recommends to Council that the location of the playground on the Gallagher property be placed in the preferred location recommended by the Portland and Area CEC, pending the outcome of the investigation into the soil depth and site conditions.

pass a Resolution that: WHEREAS at the Portland and Area CEC Meeting held April 11, 2023, Recommendation 4-2023 was passed requesting that Council remove brush, trim trees overhanging the sidewalk and have parking lot cleaned at the Gallagher property; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff be directed to remove brush, trim trees when they are scheduled to do a general clean up of the Gallagher property.

pass a Resolution that: WHEREAS at the Portland and Area CEC Meeting held April 11, 2023, Recommendation 5-2023 was passed requesting that the Township have 2 or 3 washroom facilities (Porta-potty) setup before the season opens, at least one of them to be an accessible porta-potty, one on the Gallagher property and one near the beach; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff be directed bring back a report to Committee regarding costing and locations for placing portable washrooms within the Village of Portland.

pass a Resolution that: WHEREAS at the Portland and Area CEC Meeting held April 11, 2023, Recommendation 6-2023 was passed requesting that the Township reinstall a basketball net in Portland, at an appropriate location in the Village; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff be directed to look into options for a suitable location and report back to Committee.

pass a Resolution that: WHEREAS at the Portland and Area CEC Meeting held April 11, 2023, Recommendation 7-2023 was passed requesting that a swim lane be established at the beach; NOW THEREFORE the Municipal Services Committee Recommends to Council that no further action be taken on the request for a swim lane in 2023 at the beach in Portland due to permitting limitations with Parks Canada for the already established swim area; AND FURTHER that staff seek to gain formal approval for 2024 through Parks Canada for an increased swim area at the Portland Beach, including a swim lane.

pass a Resolution that: WHEREAS at the South Elmsley and Area CEC Meeting held April 6, 2023, Recommendation 1-2023 was passed requesting that the Municipal Heritage Advisory Committee do some research on historic settlements in the South Elmsley Ward; NOW THEREFORE the Municipal Services Committee Recommends to Council that the matter be

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Recreation and Beautification Update as provided by Leila Stafford, Recreation and Volunteer Coordinator; AND FURTHER recommends that Council approve an increase in the hourly rate to help entice sufficient staffing for the swim program.

pass a Resolution that: The Municipal Services Committee receives and files Correspondence Item 14.1.

pass a Resolution that: The Municipal Services Committee moves into closed session at 12:20 p.m. to discuss the following matters: Municipal Services Committee Closed Session Meeting Minutes of April 11, 2023; Potential Affordable Housing Project: Section 239 (2)(c) - a proposed or pending acquisition or disposition of land by the Municipality or local board; and CAZ Property Acquisition: Section 239 (2)(c): a proposed or pending acquisition or disposition of land by the Municipality or local board.

pass a Resolution that: The Municipal Services Committee of The Corporation of the Township of Rideau Lakes Approves and adopts the Minutes of the Closed Session of the Municipal Services Committee (PW) Meeting held April 11, 2023. AND FURTHER that the Municipal Services Committee Provided direction to Staff and authorizes Staff to follow through on matters as discussed in closed session as per Section 239(2) of the Municipal Act .

pass a Resolution that: The Municipal Services Committee Confirms the Proceedings of the Committee Meeting held Monday, May 8, 2023.

pass a Resolution that: This meeting do now adjourn at 1:29 p.m.

To pass a Resolution that: The Agenda be approved and adopted as presented. Municipal Services Committee (PW) Monday, May 8, 2023 pg. 2

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Departmental Update as provided by Brittany Mulhern Manager of Development Services.

To pass a Resolution that; The Municipal Services Committee acknowledges the verbal and written Building Code Section 7(4) Report, as provided by Brittany Mulhern, Manager of Development Services; AND FURTHER Recommends to Council that the report be adopted for the purposes of Section 7(4) detailing expenditures of $761,012 and revenues of $1,007,248 for the period of January 1st 2022 – December 31st 2022.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Roads Progress Report as provided by Dan Chant, Manager of Roads and Drainage.

To pass a Resolution that; The Municipal Services Committee acknowledges the verbal and written report regarding a Streetlight for R33, as provided by Dan Chant, Manager of Roads and Drainage; AND FURTHER Recommends to Council that staff be directed to leave the existing streetlighting as is.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Environmental Services Update as provided by Ben Rothwell, Works and Facilities Coordinator. Municipal Services Committee (PW) Monday, May 8, 2023 pg. 4

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Municipal Properties Update as provided by Malcolm Norwood, Manager of Facilities and Parks.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Station #2 - Class C Estimate and 30% Drawings, as provided by Malcolm Norwood, Manager of Facilities and Parks; AND FURTHER Recommends to Council that Altered Roots Architects proceed to the 60% drawings with the following to be included in future drawings and future financing be included in 2024 budget:  Proceed to 60% drawings with 4th bay included  Proceed to 60% drawings with rear overhead entrance

To pass a Resolution that: The Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes:  Delta and Area CEC Meeting: April 17, 2023;  Elgin and Area CEC Meeting: April 18, 2023;  North Crosby and Area CEC Meeting: April 20, 2023;  Portland and Area CEC Meeting: April 11, 2023; and  South Elmsley and Area CEC: April 6, 2023.

To pass a Resolution that: WHEREAS at the North Crosby and Area CEC Meeting held April 20, 2023, Recommendation 2-2023 was passed requesting to closely match the colour of original roof when replacing it with the new steel roof and that any extra materials should be used on the BBQ shelter and the Ron Pollard pavilion to have them match; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff try to match the original colour when purchasing materials.

To pass a Resolution that: WHEREAS at the North Crosby and Area CEC Meeting held April 20, 2023, Recommendation 3-2023 was passed requesting that the exercise structures be situated in the open area between the tennis courts, access road, paved pathway and the children's play pad; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff consider the proposed location for the seniors exercise equipment.

To pass a Resolution that: WHEREAS at the North Crosby and Area CEC Meeting held April 20, 2023, Recommendation 5-2023 was passed requesting that a policy be developed for groups renting hall space that clearly defines the storage space, which is limited; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff bring forward a policy regarding storage space for third-party rental groups at all Township halls.

To pass a Resolution that: WHEREAS at the Portland and Area CEC Meeting held April 11, 2023, Recommendation 3-2023 was passed requesting to have Council go ahead and place the playground on the Gallagher property with preference to be placed in the vicinity of the Courtyard, on the Main Street side; NOW THEREFORE the Municipal Services Committee Recommends to Council that the location of the playground on the Gallagher property be placed in the preferred location recommended by the Portland and Area CEC, pending the outcome of the investigation into the soil depth and site conditions. Municipal Services Committee (PW) Monday, May 8, 2023 pg. 7

To pass a Resolution that: WHEREAS at the Portland and Area CEC Meeting held April 11, 2023, Recommendation 4-2023 was passed requesting that Council remove brush, trim trees overhanging the sidewalk and have parking lot cleaned at the Gallagher property; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff be directed to remove brush, trim trees when they are scheduled to do a general clean up of the Gallagher property.

To pass a Resolution that: WHEREAS at the Portland and Area CEC Meeting held April 11, 2023, Recommendation 5-2023 was passed requesting that the Township have 2 or 3 washroom facilities (Porta-potty) setup before the season opens, at least one of them to be an accessible porta-potty, one on the Gallagher property and one near the beach; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff be directed bring back a report to Committee regarding costing and locations for placing portable washrooms within the Village of Portland.

To pass a Resolution that: WHEREAS at the Portland and Area CEC Meeting held April 11, 2023, Recommendation 6-2023 was passed requesting that the Township reinstall a basketball net in Portland, at an appropriate location in the Village; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff be directed to look into options for a suitable location and report back to Committee. Municipal Services Committee (PW) Monday, May 8, 2023 pg. 8

To pass a Resolution that: WHEREAS at the Portland and Area CEC Meeting held April 11, 2023, Recommendation 7-2023 was passed requesting that a swim lane be established at the beach; NOW THEREFORE the Municipal Services Committee Recommends to Council that no further action be taken on the request for a swim lane in 2023 at the beach in Portland due to permitting limitations with Parks Canada for the already established swim area; AND FURTHER that staff seek to gain formal approval for 2024 through Parks Canada for an increased swim area at the Portland Beach, including a swim lane.

To pass a Resolution that: WHEREAS at the South Elmsley and Area CEC Meeting held April 6, 2023, Recommendation 1-2023 was passed requesting that the Municipal Heritage Advisory Committee do some research on historic settlements in the South Elmsley Ward; NOW THEREFORE the Municipal Services Committee Recommends to Council that the matter be

Municipal Services Committee (PW) Monday, May 8, 2023 pg. 9 To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Recreation and Beautification Update as provided by Leila Stafford, Recreation and Volunteer Coordinator; AND FURTHER recommends that Council approve an increase in the hourly rate to help entice sufficient staffing for the swim program.

To pass a Resolution that: The Municipal Services Committee receives and files Correspondence Item 14.1.

To pass a Resolution that: The Municipal Services Committee moves into closed session at 12:20 p.m. to discuss the following matters:  Municipal Services Committee Closed Session Meeting Minutes of April 11, 2023;  Potential Affordable Housing Project: Section 239 (2)(c) - a proposed or pending acquisition or disposition of land by the Municipality or local board; and  CAZ Property Acquisition: Section 239 (2)(c): a proposed or pending acquisition or disposition of land by the Municipality or local board.

To pass a Resolution that: The Municipal Services Committee of The Corporation of the Township of Rideau Lakes Approves and adopts the Minutes of the Closed Session of the Municipal Services Committee (PW) Meeting held April 11, 2023. AND FURTHER that the Municipal Services Committee Provided direction to Staff and authorizes Staff to follow through on matters as discussed in closed session as per Section 239(2) of the Municipal Act.

To pass a Resolution that: Municipal Services Committee (PW) Monday, May 8, 2023 pg. 12 The Municipal Services Committee Confirms the Proceedings of the Committee Meeting held Monday, May 8, 2023.

To pass a Resolution that: This meeting do now adjourn at 1:29 p.m.