Municipal Services Committee (GG)

it resolved, that the agenda be approved and adopted as presented.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Treasury Year-to-Date Summary for February 2024 be received for information, as presented in MSC report FIN-2024-05.

it resolved that the Municipal Services Committee (GG) recommends to Council that the Capital Project Month Update for February 2024, be received for information as presented in MSC report FIN-2024-06.

it resolved that the main motion be amended to reflect a .70 ¢ per kilometer for 2024 mileage.

it resolved that the Municipal Services Committee (GG) Committee recommends to Council that the 2024 Mileage Rate of .70¢ per kilometer be approved effective April 1, 2024, as presented in MSC report FIN-2024-07.

it resolved, that the Municipal Services Committee (GG) directs staff to review the parameters of the mileage policy to ensure consistent application.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Council Remuneration 2023 Report be received for information, as presented in MSC report FIN-2024-08.

it resolved that the Municipal Services Committee (GG) recommends to Council that staff be directed to review the compensation for Council members under the Council Compensation and Remuneration By-Law 2018-18.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the 2023 Summary Report for Applications Submitted Under Section 357/358 of the Municipal Act be received for information as presented in MSC report FIN-2024-09

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Emergency & Protective Services monthly update provided on March 25, 2024, covering the period February 1 – February 29, 2024, be approved, as presented in MSC Report FIRE-2024-03.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Township of Rideau Lakes Community Risk Assessment (CRA) be approved and submitted to the Office of the Fire Marshall (OFM) prior to the deadline of July 1st, 2024, as presented in MSC Report FIRE-2024-04.

it resolved that the Municipal Services Committee (GG) recommends to Council that notice of Council’s intention to designate the following properties be served on the owner (municipality) and the Ontario Heritage Trust: • The Newboro Branch of the Rideau Lakes Public Library located at 10 Brock St. • The Newboro Community Hall located at 15 Drummond St. as presented in MSC report ADM-2024-03.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the changes to the 2024 Meeting Schedule be approved, as presented in MSC Report ADM-2024-02.

it resolved that the Municipal Services Committee (MSC) recommends to Council that: A By-Law be passed to authorize the Town Clerk, and/or designate(s), to provide civil marriage solemnization services, and A By-Law be passed to amend the User Fees and Charges By-Law to include fees for civil marriage solemnization services, as presented in MSC report CAO-2024-04.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the CAO be directed to further investigate the following two (2) properties for potential declaration as surplus to the municipality’s needs with the intent for disposal: Former Fire Station 2 site, Portland Perth Street/Harry Seeley Street, Elgin, as presented in MSC report CAO-2024-05.

pass a Resolution that: The Municipal Services Committee moves into closed session at 11:57 a.m. to discuss the following matters: Integrity Commissioner Report: Section 239 (2)(b) - Personal matters about an identifiable individual, including Municipal or local board employees; Citizen Engagement: Section 239 (2)(b) Personal matters about an identifiable individual, including Municipal or local board employees; Municipal Services Committee Closed Meeting Minutes: February 26, 2024; and Fire Operations: Section 239 (2)(a) - The security of the property of the municipality or local board and Section 239 (2)(b) Personal matters about an identifiable individual, including Municipal or local board employees.

it resolved that the Municipal Services Committee receives the Integrity Commissioner report regarding complaints regarding Councillor Paula Banks and directs staff to place the report on the April 2nd Council meeting for debate and consideration.

Be it resolved, that the agenda be approved and adopted as presented.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Treasury Year-to-Date Summary for February 2024 be received for information, as presented in MSC report FIN-2024-05.

Municipal Services Committee (GG) Monday, March 25, 2024 Pg. 3 Be it resolved that the Municipal Services Committee (GG) recommends to Council that the Capital Project Month Update for February 2024, be received for information as presented in MSC report FIN-2024-06.

Be it resolved that the main motion be amended to reflect a .70¢ per kilometer for 2024 mileage. For (5): Deputy Mayor Carr, Councillor J. Banks, Councillor P. Banks, Councillor Dunfield, and Councillor Hutchings Against (4): Mayor Hoogenboom, Councillor Delaney, Councillor Maxwell, and Councillor Pollard Voter Type: Majority (Present), Recorded

Be it resolved that the Municipal Services Committee (GG) Committee recommends to Council that the 2024 Mileage Rate of .70¢ per kilometer be approved effective April 1, 2024, as presented in MSC report FIN-2024-07.

Be it resolved, that the Municipal Services Committee (GG) directs staff to review the parameters of the mileage policy to ensure consistent application. Municipal Services Committee (GG) Monday, March 25, 2024 Pg. 4

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Council Remuneration 2023 Report be received for information, as presented in MSC report FIN-2024-08.

Be it resolved that the Municipal Services Committee (GG) recommends to Council that staff be directed to review the compensation for Council members under the Council Compensation and Remuneration By-Law 2018-18.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the 2023 Summary Report for Applications Submitted Under Section 357/358 of the Municipal Act be received for information as presented in MSC report FIN-2024-09

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Emergency & Protective Services monthly update provided on March 25, 2024, covering the period February 1 – February 29, 2024, be approved, as presented in MSC Report FIRE-2024-03.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Township of Rideau Lakes Community Risk Assessment (CRA) be approved and submitted to the Office of the Fire Marshall (OFM) prior to the deadline of July 1st, 2024, as presented in MSC Report FIRE-2024-04.

Be it resolved that the Municipal Services Committee (GG) recommends to Council that notice of Council’s intention to designate the following properties be served on the owner (municipality) and the Ontario Heritage Trust: • The Newboro Branch of the Rideau Lakes Public Library located at 10 Brock St. • The Newboro Community Hall located at 15 Drummond St. as presented in MSC report ADM-2024-03.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the changes to the 2024 Meeting Schedule be approved, as presented in MSC Report ADM-2024-02.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that: 1. A By-Law be passed to authorize the Town Clerk, and/or designate(s), to provide civil marriage solemnization services, and 2. A By-Law be passed to amend the User Fees and Charges By-Law to include fees for civil marriage solemnization services, as presented in MSC report CAO-2024-04.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the CAO be directed to further investigate the following two (2) properties for potential declaration as surplus to the municipality’s needs with the intent for disposal:  Former Fire Station 2 site, Portland  Perth Street/Harry Seeley Street, Elgin, as presented in MSC report CAO-2024-05.

To pass a Resolution that: The Municipal Services Committee moves into closed session at 11:57 a.m. to discuss the following matters:  Integrity Commissioner Report: Section 239 (2)(b) - Personal matters about an identifiable individual, including Municipal or local board employees;  Citizen Engagement: Section 239 (2)(b) Personal matters about an identifiable individual, including Municipal or local board employees;  Municipal Services Committee Closed Meeting Minutes: February 26, 2024; and Municipal Services Committee (GG) Monday, March 25, 2024 Pg. 8  Fire Operations: Section 239 (2)(a) - The security of the property of the municipality or local board and Section 239 (2)(b) Personal matters about an identifiable individual, including Municipal or local board employees.

Be it resolved that the Municipal Services Committee receives the Integrity Commissioner report regarding complaints regarding Councillor Paula Banks and directs staff to place the report on the April 2nd Council meeting for debate and consideration.