Municipal Services Committee (PW)

it resolved, that the Agenda be approved and adopted as amended.

it resolved that the Council of The Corporation of the Township of Rideau Lakes acknowledges the presentation from Laura Fitzgerald & Mark Beasy, Cambium, regarding the Delta Maple Syrup Factory Report Findings.

it resolved that the procedural by-law be set aside to allow 3 more delegations to speak regarding Agenda item 6.2.

it resolved that the Council of The Corporation of the Township of Rideau Lakes acknowledges the delegation of Bruce Leggett and others, regarding the Integrity Commissioner report for Councillor Carr.

it resolved, that the Council of The Corporation of the Township of Rideau Lakes, in accordance with the Integrity Commissioner’s Report recommendation, suspends the remuneration paid to Councillor Linda Carr for a period of 15 days.

it resolved that the Municipal Services Committee (MSC) acknowledges the presentation from Chris Wagner-Smith, regarding the Township of Rideau Lakes Municipal Office Redevelopment.

it resolved that the Municipal Services Committee (MSC) recommends to Council that a By-Law be passed authorizing the Mayor and Clerk to sign a contract with IDEA to proceed with construction drawings and estimates for the Municipal Offices in the amount of $84,235 (plus $1,482, the Township’s portion of the HST) for Project Deliverable #2, to be funded from year end results and/or reserves as necessary; AND FURTHER that Project Deliverables #3 and #4 be considered as provisional items; AND FURTHER that a budget deviation in the amount of $ 85,717.53 be approved; AND FURTHER that Council authorizes staff to proceed with recommended Option 2.1 to build new Chanty Office on an alternate site; AND FURTHER that staff be directed to bring back a report identifying up to 5 potential sites to be considered, as presented in MSC Report FAC 2024-26.

it resolved that the Municipal Services Committee recommends to Council that a By-Law be passed authorizing the Mayor and Clerk to sign a contract with IDEA to proceed with construction drawings and estimates for the Municipal Offices in the amount of $137,120 (plus the Township's portion of the HST) for project deliverable #2, #3, and #4 to be funded from year end results and/or reserves as necessary; AND FURTHER that a budget deviation in the amount of $137,120 plus HST be approved; AND FURTHER that Council authorizes staff to proceed with Option 1.1.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Development Services Department Update including the Permit and Application Year to Year Comparison and the September 2024 Permit and Application Activity be received for information, as presented in MSC report DS-2024-28.

it resolved that the Municipal Services Committee recommends to Council that the Roads Progress Report be received, as presented in MSC report RDS-2024-25.

it resolved that the Municipal Services Committee recommends to Council that the Bioswale Report be received, as presented in MSC report RDS-2024-26.

it resolved that the Municipal Services Committee (MSC) recommends to Council that it receives the Environmental Services Update for information purposes, as presented in MSC report ENV-2024-18.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the WSP Monitoring Reports for Delta for 2023 be received for information, as presented in MSC report ENV-2024-19.

it resolved that the Municipal Services Committee recommends to Council that it receives for information the Delta Maple Syrup Factory site reports and delegation presented by Cambium and authorizes staff to proceed with pricing a demolition in 2025, as presented in MSC Report FAC-2024-24; AND FURTHER that staff pursue placing the property on the open market.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Municipal Properties Update Report be received for information, as presented in MSC report FAC-2024-25.

it resolved that the Municipal Services Committee (MSC) recommends to Council that staff be authorized to apply to the Community Emergency Preparedness Grant for the purchase of a permanent pad mounted generator for the Fire Station #1 (Delta ) in the amount of up to $50,000, as presented in MSC Report FIRE-2024-17.

it resolved, that the Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes: Delta and Area CEC Meeting: September 25, 2024 Morton and Area CEC Meeting: September 18, 2024

WHEREAS at the Delta and Area Community Enhancement Committee Meeting held September 25, 2024, Committee recommended that the bench donated by the Kelly family and the bench from the Gibson family be placed at Millstream Park; NOW THEREFORE be it resolved that the Municipal Services Committee recommends to Council that the bench from the Gibson family be placed at Millstream Park and the bench from the Kelly family be placed at Stone Mills Park.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Recreation Update be received for information, as presented in MSC report CLS-2024-28.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Swim Program continues in 2025 with more beginner and intermediate classes being offered than advanced classes and that the Township increases registration fees to $75.00 (plus tax) per week, as presented in MSC Report CLS-2024-29.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the DARS Summer Program report be received as information, as presented in MSC Report CLS-2024-30.

it resolved that the Municipal Services Committee (MSC) extends the meeting time beyond 2:00 p.m.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Township partners with the Rideau Lakes Public Library for movie licensing at the Portland Hall and South Elmsley Hall and continues to partner with them to host movie programming in the Elgin Community Room, as presented in MSC Report CLS-2024-31.

it resolved that the Municipal Services Committee (MSC) recommends to Council that The Commemorative Bench and Tree Policy By-Law be passed, as presented in MSC Report CLS-2024-32

it resolved that the Municipal Services Committee (MSC) recommends to Council that staff be authorized to apply for funding under the Community Sport and Recreation Infrastructure Fund Stream #1 in the amount of $627,100 for upgrades to Memorial Park in Newboro and include the required 50% in future budgets, as presented in MSC Report CLS-2024-33.

it resolved that the Municipal Services Committee (MSC) recommends that Council adopts the recommendations of the Parks and Recreation Master Plan and the Ronald E. Holman Project that have been highlighted to be approved or eliminated from the plans in accordance with the survey results; AND FURTHER, that a special meeting be held to determine the status of the identified recommendations that have been undetermined from the Councillor survey results, as presented in MSC Report CLS-2024-34.

it resolved that the Municipal Services Committee (MSC) recommends to Council that ADR Chambers be utilized on a temporary basis as the Township’s Integrity Commissioner until a contract is awarded through the RFP process, as presented in MSC report ADM-2024-14.

it resolved, that the Municipal Services Committee receives for information the correspondence from the Cataraqui Region Conservation Authority until all Rideau Lakes Board and Committee appointments are confirmed at the November Council meeting.

it resolved, that the Municipal Services Committee moves into closed session at 2:20 p.m. to discuss the following matters: Insurance: Section 239 (2)(k) - a position, plan, procedure, criteria or instruction to be applied to any negotiations

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Employee Paid Leave Section of the Rideau Lakes Employee Handbook be amended to add the following days: Remembrance Day – November 11 th (or the following Monday if on a weekend) 1 Staff Appreciation Day – to be used at the employee’s discretion as presented in MSC report CAO-2024-10 of the Closed meeting.

it resolved that the Municipal Services Committee recommends that Council approve the purchase of the temporary fire hall located at the Portland Transfer Station for the price of $50,000.

Municipal Services Committee (PW) Monday, October 15, 2024 Pg. 2 Be it resolved, that the Agenda be approved and adopted as amended.

Be it resolved that the Council of The Corporation of the Township of Rideau Lakes acknowledges the presentation from Laura Fitzgerald & Mark Beasy, Cambium, regarding the Delta Maple Syrup Factory Report Findings.

Be it resolved that the procedural by-law be set aside to allow 3 more delegations to speak regarding Agenda item 6.2. Municipal Services Committee (PW) Monday, October 15, 2024 Pg. 3 For (7): Mayor Hoogenboom, Councillor J. Banks, Councillor P. Banks, Councillor Carr, Councillor Dunfield, Councillor Hutchings, and Councillor Pollard Against (2): Deputy Mayor Maxwell, and Councillor Delaney Voter Type: Majority (Present), Recorded

Be it resolved that the Council of The Corporation of the Township of Rideau Lakes acknowledges the delegation of Bruce Leggett and others, regarding the Integrity Commissioner report for Councillor Carr.

Be it resolved, that the Council of The Corporation of the Township of Rideau Lakes, in accordance with the Integrity Commissioner’s Report recommendation, suspends the remuneration paid to Councillor Linda Carr for a period of 15 days. For (3): Mayor Hoogenboom, Deputy Mayor Maxwell, and Councillor Delaney Against (5): Councillor J. Banks, Councillor P. Banks, Councillor Dunfield, Councillor Hutchings, and Councillor Pollard Conflict (1): Councillor Carr Voter Type: Majority (Present), Recorded

Be it resolved that the Municipal Services Committee (MSC) acknowledges the presentation from Chris Wagner-Smith, regarding the Township of Rideau Lakes Municipal Office Redevelopment.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that a By-Law be passed authorizing the Mayor and Clerk to sign a contract with IDEA to proceed with construction drawings and estimates for the Municipal Offices in the amount of $84,235 (plus $1,482, the Township’s portion of the HST) for Project Deliverable #2, to be funded from year end results and/or reserves as necessary; AND FURTHER that Project Deliverables #3 and #4 be considered as provisional items; AND FURTHER that a budget deviation in the amount of $ 85,717.53 be approved; AND FURTHER that Council authorizes staff to proceed with recommended Option 2.1 to build new Chanty Office on an alternate site; AND FURTHER that staff be directed to bring back a report identifying up to 5 potential sites to be considered, as presented in MSC Report FAC 2024-26. For (4): Mayor Hoogenboom, Deputy Mayor Maxwell, Councillor Delaney, and Councillor Pollard Against (5): Councillor J. Banks, Councillor P. Banks, Councillor Carr, Councillor Dunfield, and Councillor Hutchings Voter Type: Majority (Present), Recorded

Be it resolved that the Municipal Services Committee recommends to Council that a By- Law be passed authorizing the Mayor and Clerk to sign a contract with IDEA to proceed with construction drawings and estimates for the Municipal Offices in the amount of Municipal Services Committee (PW) Monday, October 15, 2024 Pg. 5 $137,120 (plus the Township's portion of the HST) for project deliverable #2, #3, and #4 to be funded from year end results and/or reserves as necessary; AND FURTHER that a budget deviation in the amount of $137,120 plus HST be approved; AND FURTHER that Council authorizes staff to proceed with Option 1.1. For (5): Councillor J. Banks, Councillor P. Banks, Councillor Carr, Councillor Dunfield, and Councillor Hutchings Against (4): Mayor Hoogenboom, Deputy Mayor Maxwell, Councillor Delaney, and Councillor Pollard Voter Type: Majority (Present), Recorded

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Development Services Department Update including the Permit and Application Year to Year Comparison and the September 2024 Permit and Application Activity be received for information, as presented in MSC report DS-2024-28.

Municipal Services Committee (PW) Monday, October 15, 2024 Pg. 6 Be it resolved that the Municipal Services Committee recommends to Council that the Roads Progress Report be received, as presented in MSC report RDS-2024-25.

Be it resolved that the Municipal Services Committee recommends to Council that the Bioswale Report be received, as presented in MSC report RDS-2024-26.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that it receives the Environmental Services Update for information purposes, as presented in MSC report ENV-2024-18.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the WSP Monitoring Reports for Delta for 2023 be received for information, as presented in MSC report ENV-2024-19. Municipal Services Committee (PW) Monday, October 15, 2024 Pg. 7

Be it resolved that the Municipal Services Committee recommends to Council that it receives for information the Delta Maple Syrup Factory site reports and delegation presented by Cambium and authorizes staff to proceed with pricing a demolition in 2025, as presented in MSC Report FAC-2024-24; AND FURTHER that staff pursue placing the property on the open market.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Municipal Properties Update Report be received for information, as presented in MSC report FAC-2024-25.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that staff be authorized to apply to the Community Emergency Preparedness Grant for the purchase of a permanent pad mounted generator for the Fire Station #1 (Delta ) in the amount of up to $50,000, as presented in MSC Report FIRE-2024-17.

Be it resolved, that the Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes:  Delta and Area CEC Meeting: September 25, 2024  Morton and Area CEC Meeting: September 18, 2024

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Recreation Update be received for information, as presented in MSC report CLS-2024-28.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Swim Program continues in 2025 with more beginner and intermediate classes being offered than advanced classes and that the Township increases registration fees to $75.00 (plus tax) per week, as presented in MSC Report CLS-2024-29.

Municipal Services Committee (PW) Monday, October 15, 2024 Pg. 10 Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the DARS Summer Program report be received as information, as presented in MSC Report CLS-2024-30.

Be it resolved that the Municipal Services Committee (MSC) extends the meeting time beyond 2:00 p.m.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Township partners with the Rideau Lakes Public Library for movie licensing at the Portland Hall and South Elmsley Hall and continues to partner with them to host movie programming in the Elgin Community Room, as presented in MSC Report CLS- 2024-31.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that The Commemorative Bench and Tree Policy By-Law be passed, as presented in MSC Report CLS-2024-32 Municipal Services Committee (PW) Monday, October 15, 2024 Pg. 11

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that staff be authorized to apply for funding under the Community Sport and Recreation Infrastructure Fund Stream #1 in the amount of $627,100 for upgrades to Memorial Park in Newboro and include the required 50% in future budgets, as presented in MSC Report CLS-2024-33.

Be it resolved that the Municipal Services Committee (MSC) recommends that Council adopts the recommendations of the Parks and Recreation Master Plan and the Ronald E. Holman Project that have been highlighted to be approved or eliminated from the plans in accordance with the survey results; AND FURTHER, that a special meeting be held to determine the status of the identified recommendations that have been undetermined from the Councillor survey results, as presented in MSC Report CLS-2024-34.

Municipal Services Committee (PW) Monday, October 15, 2024 Pg. 12 Be it resolved that the Municipal Services Committee (MSC) recommends to Council that ADR Chambers be utilized on a temporary basis as the Township’s Integrity Commissioner until a contract is awarded through the RFP process, as presented in MSC report ADM-2024-14.

Be it resolved, that the Municipal Services Committee receives for information the correspondence from the Cataraqui Region Conservation Authority until all Rideau Lakes Board and Committee appointments are confirmed at the November Council meeting.

Be it resolved, that the Municipal Services Committee moves into closed session at 2:20 p.m. to discuss the following matters:  Insurance: Section 239 (2)(k) - a position, plan, procedure, criteria or instruction to be applied to any negotiations

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Employee Paid Leave Section of the Rideau Lakes Employee Handbook be amended to add the following days:  Remembrance Day – November 11th (or the following Monday if on a weekend)  1 Staff Appreciation Day – to be used at the employee’s discretion as presented in MSC report CAO-2024-10 of the Closed meeting.

Be it resolved that the Municipal Services Committee recommends that Council approve the purchase of the temporary fire hall located at the Portland Transfer Station for the price of $50,000.