Municipal Services Committee (GG)

pass a Resolution that: The agenda be approved and adopted as amended.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding RFP PW2023-21 (Station #2 Construction) as provided by Malcolm Norwood, Manager of Facilities and Parks; AND WHEREAS an RFP for the construction of Station #2 was advertised and 10 proposals were received by the deadline; NOW THEREFORE the Municipal Services Committee Recommends to Council that RFP PW 2023-21 for the construction of Station #2 be awarded to RK Porter for $1,880,885 (including HST).

pass a Resolution that: The Municipal Services Committee acknowledges the verbal and written Report regarding Treasury YTD Summary - September 2023 as provided by Cynthia Laprade, Treasurer.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Q3 2023 Forecast, as provided by Cynthia Laprade, Treasurer; AND FURTHER Recommends to Council that all the recommended transfers to reserve as set out in the October 23rd Q3 2023 Forecast report be approved.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Emergency & Protective Services Update for the period of September 1-30, 2023, as provided by Andy Moore, Fire Chief/CEMC.

pass a Resolution that; The main motion be amended to allow for proxy voting.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Procedural By-Law Update - Proxy Voting, as provided by Mary Ellen Truelove, Clerk; AND FURTHER Recommends to Council that Proxy voting be included in the proposed Procedural By-Law.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Rideau Ridge Riders Snowmobile Club MOU, as provided by Mary Ellen Truelove, Clerk; AND FURTHER Recommends that Council pass a By-Law authorizing the Clerk to sign the Memorandum of Understanding with the Rideau Ridge Riders Snowmobile Club.

pass a Resolution that: The Municipal Services Committee Receives and Files Correspondence Item 12.1.

pass a Resolution that; The Municipal Services Committee acknowledges the correspondence from Heather Heins regarding a proposal to manage the public docks in Portland; NOW THEREFORE the Municipal Services Committee Recommends that staff consider the request and bring back a report on options for operations.

pass a Resolution that; The Municipal Services Committee acknowledges the correspondence from Ida Chvostek regarding a cat problem in Portland; NOW THEREFORE the Municipal Services Committee recommends to Council that Ms. Chvostek be

pass a Resolution that: The Municipal Services Committee moves into closed session at 11:38 a.m. to discuss the following matters: Municipal Services Committee Closed Session Meeting Minutes of September 25, 2023 and Special Municipal Services Committee Closed Meeting Minutes of October 16, 2023; October 2023 Property Standards Report: Section 239 (2)(b) Personal matters about an identifiable individual, including Municipal or local board employee; September 2023 Animal Control Report: Section 239 (2)(b) Personal matters about an identifiable individual, including Municipal or local board employees; CAZ Property Acquisition: Section 239 (2)(c): Proposed or pending acquisition or disposition of land by the Municipality or local board; and Employee Matter: Section 239 (2)(b) Personal matters about an identifiable individual, including Municipal or local board employee.

pass a Resolution that: The Municipal Services Committee of The Corporation of the Township of Rideau Lakes Approves and adopts the Minutes of the Closed Session of the Municipal Services Committee (GG) Meeting held September 25, 2023 and the October 16th Special Municipal Services Committee (GG) Meeting; AND FURTHER that the Municipal Services Committee Provided direction to Staff and authorizes Staff to follow through on matters as discussed in closed session as per Section 239(2) of the Municipal Act; AND FURTHER that the Municipal Services Committee accepts with regret the resignation of MacKenzie Van Horn.

pass a Resolution that; The Municipal Services Committee Confirms the Proceedings of the Committee Meeting held October 23, 2023.

pass a Resolution that: The Municipal Services Committee adjourns meeting at 11:55 a.m.

To pass a Resolution that: The agenda be approved and adopted as amended. Municipal Services Committee (GG) Monday, October 23, 2023 2

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding RFP PW2023-21 (Station #2 Construction) as provided by Malcolm Norwood, Manager of Facilities and Parks; AND WHEREAS an RFP for the construction of Station #2 was advertised and 10 proposals were received by the deadline; NOW THEREFORE the Municipal Services Committee Recommends to Council that RFP PW 2023-21 for the construction of Station #2 be awarded to RK Porter for $1,880,885 (including HST).

To pass a Resolution that: Municipal Services Committee (GG) Monday, October 23, 2023 3 The Municipal Services Committee acknowledges the verbal and written Report regarding Treasury YTD Summary - September 2023 as provided by Cynthia Laprade, Treasurer.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Q3 2023 Forecast, as provided by Cynthia Laprade, Treasurer; AND FURTHER Recommends to Council that all the recommended transfers to reserve as set out in the October 23rd Q3 2023 Forecast report be approved.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Emergency & Protective Services Update for the period of September 1-30, 2023, as provided by Andy Moore, Fire Chief/CEMC.

To pass a Resolution that; The main motion be amended to allow for proxy voting. For (5): Councillor J. Banks, Councillor P. Banks, Councillor Carr, Councillor Dunfield, and Councillor Hutchings Against (4): Mayor Hoogenboom, Deputy Mayor Pollard, Councillor Delaney, and Councillor Maxwell Voter Type: Majority (Present), Recorded

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Procedural By-Law Update - Proxy Voting, as provided by Mary Ellen Truelove, Clerk; AND FURTHER Recommends to Council that Proxy voting be included in the proposed Procedural By-Law.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Rideau Ridge Riders Snowmobile Club MOU, as provided by Mary Ellen Truelove, Clerk; AND FURTHER Recommends that Council pass a By-Law authorizing the Clerk to sign the Memorandum of Understanding with the Rideau Ridge Riders Snowmobile Club.

To pass a Resolution that: The Municipal Services Committee Receives and Files Correspondence Item 12.1.

To pass a Resolution that; The Municipal Services Committee acknowledges the correspondence from Heather Heins regarding a proposal to manage the public docks in Portland; NOW THEREFORE the Municipal Services Committee Recommends that staff consider the request and bring back a report on options for operations.

To pass a Resolution that; The Municipal Services Committee acknowledges the correspondence from Ida Chvostek regarding a cat problem in Portland; NOW THEREFORE the Municipal Services Committee recommends to Council that Ms. Chvostek be

To pass a Resolution that: Municipal Services Committee (GG) Monday, October 23, 2023 8 The Municipal Services Committee moves into closed session at 11:38 a.m. to discuss the following matters:  Municipal Services Committee Closed Session Meeting Minutes of September 25, 2023 and Special Municipal Services Committee Closed Meeting Minutes of October 16, 2023;  October 2023 Property Standards Report: Section 239 (2)(b) Personal matters about an identifiable individual, including Municipal or local board employee;  September 2023 Animal Control Report: Section 239 (2)(b) Personal matters about an identifiable individual, including Municipal or local board employees;  CAZ Property Acquisition: Section 239 (2)(c): Proposed or pending acquisition or disposition of land by the Municipality or local board; and  Employee Matter: Section 239 (2)(b) Personal matters about an identifiable individual, including Municipal or local board employee.

To pass a Resolution that: The Municipal Services Committee of The Corporation of the Township of Rideau Lakes Approves and adopts the Minutes of the Closed Session of the Municipal Services Committee (GG) Meeting held September 25, 2023 and the October 16th Special Municipal Services Committee (GG) Meeting; AND FURTHER that the Municipal Services Committee Provided direction to Staff and authorizes Staff to follow through on matters as discussed in closed session as per Section 239(2) of the Municipal Act; AND FURTHER that the Municipal Services Committee accepts with regret the resignation of MacKenzie Van Horn.

To pass a Resolution that; The Municipal Services Committee Confirms the Proceedings of the Committee Meeting held October 23, 2023.

To pass a Resolution that: The Municipal Services Committee adjourns meeting at 11:55 a.m.