Municipal Services Committee (PW)

pass a Resolution that: The Agenda be approved and adopted as amended.

pass a Resolution that: The Municipal Services Committee Acknowledges the presentation by Farah Sheriffdeen, Municipal Program Coordinator for Food Cycle Science, related to the 110 participants who took part in the Rideau Lakes Food Cycle Pilot Program.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written October Departmental Update as provided by Brittany Mulhern Manager of Development Services.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Roads Progress Report as provided by Dan Chant, Manager of Roads and Drainage.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding RFP Results for Treated Salt Supply, as provided by Dan Chant, Manager of Roads and Drainage; AND WHEREAS a Request for Proposal was issued for the supply of Salt within the Township of Rideau Lakes in 2023; AND WHEREAS four (4) RFP’s were received and opened on September 27, 2023 following the deadline; NOW THEREFORE the Municipal Services Committee Recommends to Council that the contract for Treated Salt supply (PW2023-19) be awarded to Cargill Salt for the RFP prices listed plus HST.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding RFP Results for Single Axle Plow Truck , as provided by Dan Chant, Manager of Roads and Drainage; AND WHEREAS Requests for Proposals were advertised for the purchase of one single axle plow truck for the Township of Rideau Lakes in 2024; AND WHEREAS three (3) RFP’s were received and opened on October 2, 2023 following the deadline; NOW THEREFORE the Municipal Services Committee Recommends to Council that one (1) single axle plow truck under RFP PW2023-20, be purchased from Francis Canada Truck Center for delivery and payment in 2024 at the RFP price of $378,500.00 plus HST; AND FURTHER Recommends that Council permits Staff to order the truck immediately in order to ensure delivery in 2024.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Environmental Services Update as provided by Ben Rothwell, Works and Facilities Coordinator.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Municipal Properties Update as provided by Malcolm Norwood, Manager of Facilities and Parks.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Halladay Street Sidewalk Reconfiguration, as provided by Malcolm Norwood, Manager of Facilities and Parks; AND FURTHER Recommends to Council that the Halladay Sidewalk be postponed until better community consensus can be reached between the Elgin CEC and the property owners on Halladay Street regarding the sidewalk needs in Elgin; AND FURTHER that the funds saved from postponing the Halladay St. Sidewalk be put towards other sidewalk repairs in the Township in 2023.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Sidewalk Condition Assessment, as provided by Malcolm Norwood, Manager of Facilities and Parks; AND FURTHER Recommends to Council that the recommended repairs to the Township’s sidewalks in the 2023 Sidewalk Condition Assessment by Safe Sidewalks proceed for the cost of $57,000 + HST utilizing the savings from postponing the Halladay Street Sidewalk and from other capital projects noted in the staff report which should come from a year-end surplus. If no year-end surplus exists, funding for these repairs is to come from the infrastructure reserve.

pass a Resolution that: The Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes: Delta and Area CEC Meeting: September 18, 2023 Elgin and Area CEC Meeting: September 7, 2023 Morton and Area CEC Meeting: September 26, 2023 North Crosby and Area CEC Meeting: September 21, 2023 Portland and Area CEC Meeting: August 30, 2023 & October 4, 2023

pass a Resolution that: WHEREAS at the Morton and Area CEC Meeting held Tuesday, September 26, 2023, Recommendation 7-2023 was passed requesting that the Township change the current signage at Morton Hall to a 4 way stop for public safety; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff be directed to provide a Report to a future Committee Meeting regarding the feasibility of a four-way stop at the corner of Judd St. and Stewart St. in Morton.

pass a Resolution that: WHEREAS at the Portland and Area CEC Meeting held Wednesday, August 30, 2023, Recommendation 14-23 was passed requesting that a load of sand be added to the Portland beach; NOW THEREFORE the Municipal Services Committee Recommends to the Council of the Corporation of the Township of Rideau Lakes that staff submit a permit application to Parks Canada for sand to be added to the Portland Beach.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Township Communications, as provided by Leila Stafford, Recreation and Volunteer Coordinator; AND FURTHER Recommends to Council that Staff bring back a report outlining a Communications Policy.

pass a Resolution that: WHEREAS correspondence was received from the Rural Recreation Association requesting a partnership with Council to apply under the Ontario Trillium Foundations Resilient Communities Fund in order to engage a consultant or facilitator to guide the process of creating a Strategic Plan; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff be directed to work with the Rural Recreation Association to submit an application to OTF under the Resilient Communities Fund as per the request received.

pass a Resolution that: Correspondence Items 14.2 to 14.6 be received and filed.

pass a Resolution that: The Municipal Services Committee moves into closed session at 11:49 a.m. to discuss the following matters: Municipal Services Committee Closed Session Meeting Minutes of September 11, 2023; and CAZ Property Acquisition: Section 239 (2) (c) A proposed or pending acquisition or disposition of land by the Municipality or local board; Employee Issue: Section 239 (2)(b) Personal matters about an identifiable individual including Municipal or Local Board Employees.

pass a Resolution that: The Municipal Services Committee of The Corporation of the Township of Rideau Lakes Approves and adopts the Minutes of the Closed Session of the Municipal Services Committee (PW) Meeting held September 11, 2023; AND FURTHER that the Municipal Services Committee Provided direction to Staff and authorizes Staff to follow through on matters as discussed in closed session as per Section 239(2) of the Municipal Act; AND FURTHER Recommends that Council accepts with regret the resignation of Brittany Mulhern, Manager of Development Services.

pass a Resolution that; The Municipal Services Committee Recommends to Council that the Interim CAO be delegated the authority to begin the expropriation process for the property located at 4428 Old Kingston Road through David Munday at Cunningham Swan.

pass a Resolution that: The Municipal Services Committee Confirms the Proceedings of the Committee Meeting held Tuesday, October 10, 2023.

pass a Resolution that: This meeting do now adjourn at 1:36 p.m.