Municipal Services Committee (GG)

pass a Resolution that: The agenda be approved and adopted as presented.

pass a Resolution that; The Municipal Services Committee Acknowledges the presentation by Katrina Furlanetto, CRCA General Manager, regarding Locally Supported Services under the Conservation Authorities Act; AND FURTHER Recommends that Council Endorse the draft cost-apportioning agreement and continued participation in Cataraqui Conservation’s Locally Supported Services under the Conservation Authorities Act in 2024; AND FURTHER Recommends to Council that staff be directed to prepare a By-Law for consideration to approve the execution of the agreement with the Cataraqui Region Conservation Authority for the provision of Locally Supported Services under the Conservation Authorities Act.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Treasury YTD Summary - June 2023 , as provided by Cynthia Laprade, Treasurer.

pass a Resolution that; The Municipal Services Committee Acknowledges the verbal and written Report regarding the Quarter 2 2023 Forecast, as provided by Cynthia Laprade, Treasurer.

pass a Resolution that: The Municipal Services Committee Acknowledges the written Report regarding the Emergency & Protective Services Update for the period of June 1 - June 30, 2023, as provided by Andy Moore, Interim Fire Chief/Manager of Community Protection.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Public Representation on Planning Advisory & Committee of Adjustment , a s provided by Brittany Mulhern, Manager of Development Services; AND FURTHER that the Municipal Services Committee Recommends to Council that staff seek expressions of interest in adding public representation to the Planning Advisory & Committee of Adjustment as per PACA Resolution 98-2023.

pass a Resolution that; The Municipal Services Committee Acknowledges the verbal and written Report regarding the Renaming of Roads - 631 Big Rideau Lake Road (NC-N) and Lock Road (SC) as provided by Kayla Porter, Development Services Analyst; AND FURTHER Recommends to Council that a By-Law be brought forward to rename the following: The private roads off 631 Big Crosby Lake Road be named Eleonora Lane, Jamesview Lane, and Beech Grove Lane. The private road currently off Lock Road be named Chipman Point Lane. The Township Road currently named Lock Road, in the ward of South Crosby, be renamed to Beaver Meadows Road.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding RFP PW2023-17 (North Crosby Community Centre Seniors Exercise Equipment) as provided by Malcolm Norwood, Manager of Facilities and Parks; AND WHEREAS an RFP for new Outdoor Seniors Exercise equipment and installation was advertised and 5 proposals were received by the deadline; NOW THEREFORE the Municipal Services Committee Recommends to Council that RFP PW 2023-17 for Seniors Outdoor Exercise Equipment supply and installation be awarded to Playground Planners for $34,934.09 plus HST.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Portland Hall/Library Consultation Deliverables Timeline, as provided by Malcolm Norwood, Manager of Facilities and Parks; AND FURTHER that the Municipal Services Committee Recommends to Council that the proposed consultation plan and timeline of deliverables be approved for the development of the plans for the new Portland Hall and Library.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Community Calendar and Brochure, as provided by Leila Stafford, Recreation and Volunteer Coordinator.

pass a Resolution that; The Municipal Services Committee Acknowledges the verbal and written Report regarding a Recreation Master Plan Scope, as provided by Leila Stafford, Recreation and Volunteer Coordinator; AND FURTHER Recommends to Council that the Parks and Recreation Master Plan Scope of Work be approved and the RFP for the revised Parks and Recreation Master Plan be released.

pass a Resolution that; The 2nd paragraph of the main motion be revised to read: AND FURTHER Recommends to Council that staff be directed to release an RFP for Integrity Commissioner Services starting in January, 2024.

pass a Resolution that; The Municipal Services Committee Acknowledges the verbal and written report regarding the Integrity Commissioner Contract, as provided by Mike Dwyer, CAO; AND FURTHER Recommends to Council that staff be directed to release an RFP for Integrity Commissioner Services starting in January, 2024.

pass a Resolution that; WHEREAS Correspondence was received from the Rideau Waterway Land Trust requesting Council's support to help mitigate ongoing hazardous parking conditions along Highway 15 for their popular Rock Dunder Nature Reserve property; NOW THEREFORE the Municipal Services Committee Recommends to Council that there are no concerns with the placement of an Electronic Sign along the Highway in Morton or with permission being granted for the RWLT to use the space across from Stanley Lash Lane on Highway 15, currently gated, for additional parking, subject to the Land Trust gaining MTO authorization and discussions with the property owners on boundary location and Leeds and Thousand Islands; AND FURTHER Recommends that Council further support the RWLT with $1500 towards the lease of an electronic sign cautioning drivers as they come through the Village of Morton.

pass a Resolution that: The Municipal Services Committee Receives and Files Correspondence Item 13.2 and 13.3.

pass a Resolution that; WHEREAS at the June 14, 2023 Planning Advisory and Committee of Adjustment Meeting, Recommendation #88-2023 was passed, directing staff to develop an approximate 2 (two) page framework of the components to include in a draft Licensing By-Law for Campgrounds to inform an open house to be held in August; AND WHEREAS correspondence has been received from Alexandra Anderson, Executive Director of Camping in Ontario/OPCA on behalf of Campgrounds in Rideau Lakes requesting that the open house and campground licensing discussions be delayed to the fall due to the busy campground season; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff be directed to postpone the previously planned open house until later in the Fall of 2023.

pass a Resolution that; WHEREAS Section 26 of the Procedural By-Law (2021-07) outlines the process for filling a vacant seat on council as being: first by appointing the next candidate with the highest vote count, so long as they received 25% of the vote and this appointment occurs within one year following a regular election, or second, failing those thresholds being met, by way of selection of an individual through an expression of interest process; AND WHEREAS if there are multiple candidates within a given Ward during a regular election, it’s unlikely that any candidate could reach the threshold of 25% of the vote; AND WHEREAS a by-election provides electors the opportunity to have their voices heard and to choose their candidate by way of a vote, which is the most democratic approach to filling a vacant seat; AND WHEREAS the unanticipated cost implications of running a by-election in any given year to fill a vacant seat could be addressed through establishing and funding an election reserve fund; NOW THEREFORE the Municipal Services Committee Recommends to Council that when the pending staff report on the Procedural By-Law already requested is brought forward in August, that it contemplate amendments to sections 26.1 through 26.17 that would fill any vacant seat by by-election only; AND FURTHER THAT the report provide a recommendation on establishing and funding an election reserve to ensure, should funds be required in any given year, they are available.

pass a Resolution that; WHEREAS the Township maintains a 10-year financial sustainability plan and updates this plan annually with the budget; AND WHEREAS there is benefit for members of Council and the public to understand how the planned development of the Station #2 Fire Hall and Portland Hall/Library will be incorporated into this plan, and given timelines it may be prudent to do so in advance of the normal annual process; AND WHEREAS a funding plan was developed at the time of consideration of the Portland Hub concept; NOW THEREFORE The Municipal Services Committee Recommends to Council that the Treasurer be asked to update the financial sustainability plan and/or outline a funding plan with the latest information and cost estimates and present it to Council once the 90% drawing and Class A cost estimate for Station #2 is received and an overall initial budget for the Portland Hall/Library is set by Council during its initial review with the architect.

pass a Resolution that: The Municipal Services Committee moves into closed session at 1:18 p.m. to discuss the following matters: Station 2 Insurance Negotiations/Services: Section 239 (2) (k) A position, plan, procedure, criteria or instruction to be applied to any negotiations

pass a Resolution that: The Municipal Services Committee of The Corporation of the Township of Rideau Lakes Approves and adopts the Minutes of the Closed Session of the Municipal Services Committee (GG) Meeting held June 26, 2023; AND FURTHER that the Municipal Services Committee Provided direction to Staff and authorizes Staff to follow through on matters as discussed in closed session as per Section 239(2) of the Municipal Act; AND FURTHER Recommends to Council that staff be directed to retain Soloway Wright for future negotiations with the Station #2 rebuild as may be necessary during the provision of agreements for the completion of the claim .

pass a Resolution that; The Municipal Services Committee Confirms the Proceedings of the Committee Meeting held July 24, 2023.

pass a Resolution that: The Municipal Services Committee adjourns meeting at 2:27 p.m.

To pass a Resolution that: The agenda be approved and adopted as presented.

To pass a Resolution that; The Municipal Services Committee Acknowledges the presentation by Katrina Furlanetto, CRCA General Manager, regarding Locally Supported Services under the Conservation Authorities Act; AND FURTHER Recommends that Council Endorse the draft cost-apportioning agreement and continued participation in Cataraqui Conservation’s Locally Supported Services under the Conservation Authorities Act in 2024; AND FURTHER Recommends to Council that staff be directed to prepare a By-Law for consideration to approve the execution of the agreement with the Cataraqui Region Conservation Authority for the provision of Locally Supported Services under the Conservation Authorities Act.

To pass a Resolution that: Municipal Services Committee (GG) Monday, July 24, 2023 Pg 3 The Municipal Services Committee Acknowledges the verbal and written Report regarding Treasury YTD Summary - June 2023, as provided by Cynthia Laprade, Treasurer.

To pass a Resolution that; The Municipal Services Committee Acknowledges the verbal and written Report regarding the Quarter 2 2023 Forecast, as provided by Cynthia Laprade, Treasurer.

To pass a Resolution that: The Municipal Services Committee Acknowledges the written Report regarding the Emergency & Protective Services Update for the period of June 1 - June 30, 2023, as provided by Andy Moore, Interim Fire Chief/Manager of Community Protection.

To pass a Resolution that: Municipal Services Committee (GG) Monday, July 24, 2023 Pg 4 The Municipal Services Committee Acknowledges the verbal and written Report regarding Public Representation on Planning Advisory & Committee of Adjustment, as provided by Brittany Mulhern, Manager of Development Services; AND FURTHER that the Municipal Services Committee Recommends to Council that staff seek expressions of interest in adding public representation to the Planning Advisory & Committee of Adjustment as per PACA Resolution 98-2023.

To pass a Resolution that; The Municipal Services Committee Acknowledges the verbal and written Report regarding the Renaming of Roads - 631 Big Rideau Lake Road (NC-N) and Lock Road (SC) as provided by Kayla Porter, Development Services Analyst; AND FURTHER Recommends to Council that a By-Law be brought forward to rename the following:  The private roads off 631 Big Crosby Lake Road be named Eleonora Lane, Jamesview Lane, and Beech Grove Lane.  The private road currently off Lock Road be named Chipman Point Lane.  The Township Road currently named Lock Road, in the ward of South Crosby, be renamed to Beaver Meadows Road.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding RFP PW2023-17 (North Crosby Community Centre Seniors Exercise Equipment) as provided by Malcolm Norwood, Manager of Facilities and Parks; AND WHEREAS an RFP for new Outdoor Seniors Exercise equipment and installation was advertised and 5 proposals were received by the deadline; NOW THEREFORE the Municipal Services Committee Recommends to Council that RFP PW 2023-17 for Seniors Outdoor Exercise Equipment supply and installation be awarded to Playground Planners for $34,934.09 plus HST.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Portland Hall/Library Consultation Deliverables Timeline, as provided by Malcolm Norwood, Manager of Facilities and Parks; AND FURTHER that the Municipal Services Committee Recommends to Council that the proposed consultation plan and timeline of deliverables be approved for the development of the plans for the new Portland Hall and Library.

To pass a Resolution that: Municipal Services Committee (GG) Monday, July 24, 2023 Pg 6 The Municipal Services Committee Acknowledges the verbal and written Report regarding Community Calendar and Brochure, as provided by Leila Stafford, Recreation and Volunteer Coordinator.

To pass a Resolution that; The Municipal Services Committee Acknowledges the verbal and written Report regarding a Recreation Master Plan Scope, as provided by Leila Stafford, Recreation and Volunteer Coordinator; AND FURTHER Recommends to Council that the Parks and Recreation Master Plan Scope of Work be approved and the RFP for the revised Parks and Recreation Master Plan be released.

To pass a Resolution that; Municipal Services Committee (GG) Monday, July 24, 2023 Pg 7 The 2nd paragraph of the main motion be revised to read:  AND FURTHER Recommends to Council that staff be directed to release an RFP for Integrity Commissioner Services starting in January, 2024.

To pass a Resolution that; The Municipal Services Committee Acknowledges the verbal and written report regarding the Integrity Commissioner Contract, as provided by Mike Dwyer, CAO; AND FURTHER Recommends to Council that staff be directed to release an RFP for Integrity Commissioner Services starting in January, 2024.

To pass a Resolution that; WHEREAS Correspondence was received from the Rideau Waterway Land Trust requesting Council's support to help mitigate ongoing hazardous parking conditions along Highway 15 for their popular Rock Dunder Nature Reserve property; NOW THEREFORE the Municipal Services Committee Recommends to Council that there are no concerns with the placement of an Electronic Sign along the Highway in Morton or with permission being granted for the RWLT to use the space across from Stanley Lash Lane on Highway 15, currently gated, for additional parking, subject to the Land Trust gaining MTO authorization and discussions with the property owners on boundary location and Leeds and Thousand Islands; Municipal Services Committee (GG) Monday, July 24, 2023 Pg 8 AND FURTHER Recommends that Council further support the RWLT with $1500 towards the lease of an electronic sign cautioning drivers as they come through the Village of Morton.

To pass a Resolution that: The Municipal Services Committee Receives and Files Correspondence Item 13.2 and 13.3.

To pass a Resolution that; WHEREAS at the June 14, 2023 Planning Advisory and Committee of Adjustment Meeting, Recommendation #88-2023 was passed, directing staff to develop an approximate 2 (two) page framework of the components to include in a draft Licensing By-Law for Campgrounds to inform an open house to be held in August; AND WHEREAS correspondence has been received from Alexandra Anderson, Executive Director of Camping in Ontario/OPCA on behalf of Campgrounds in Rideau Lakes requesting that the open house and campground licensing discussions be delayed to the fall due to the busy campground season; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff be directed to postpone the previously planned open house until later in the Fall of 2023.

To pass a Resolution that; Municipal Services Committee (GG) Monday, July 24, 2023 Pg 9 WHEREAS Section 26 of the Procedural By-Law (2021-07) outlines the process for filling a vacant seat on council as being: first by appointing the next candidate with the highest vote count, so long as they received 25% of the vote and this appointment occurs within one year following a regular election, or second, failing those thresholds being met, by way of selection of an individual through an expression of interest process; AND WHEREAS if there are multiple candidates within a given Ward during a regular election, it’s unlikely that any candidate could reach the threshold of 25% of the vote; AND WHEREAS a by-election provides electors the opportunity to have their voices heard and to choose their candidate by way of a vote, which is the most democratic approach to filling a vacant seat; AND WHEREAS the unanticipated cost implications of running a by-election in any given year to fill a vacant seat could be addressed through establishing and funding an election reserve fund; NOW THEREFORE the Municipal Services Committee Recommends to Council that when the pending staff report on the Procedural By-Law already requested is brought forward in August, that it contemplate amendments to sections 26.1 through 26.17 that would fill any vacant seat by by-election only; AND FURTHER THAT the report provide a recommendation on establishing and funding an election reserve to ensure, should funds be

To pass a Resolution that; WHEREAS the Township maintains a 10-year financial sustainability plan and updates this plan annually with the budget; AND WHEREAS there is benefit for members of Council and the public to understand how the planned development of the Station #2 Fire Hall and Portland Hall/Library will be incorporated into this plan, and given timelines it may be prudent to do so in advance of the normal annual process; AND WHEREAS a funding plan was developed at the time of consideration of the Portland Hub concept; NOW THEREFORE The Municipal Services Committee Recommends to Council that the Treasurer be asked to update the financial sustainability plan and/or outline a funding plan with the latest information and cost estimates and present it to Council once the 90% drawing and Class A cost estimate for Station #2 is received and an Municipal Services Committee (GG) Monday, July 24, 2023 Pg 10 overall initial budget for the Portland Hall/Library is set by Council during its initial review with the architect.

To pass a Resolution that: The Municipal Services Committee moves into closed session at 1:18 p.m. to discuss the following matters:  Station 2 Insurance Negotiations/Services: Section 239 (2) (k) A position, plan, procedure, criteria or instruction to be applied to any negotiations

To pass a Resolution that: The Municipal Services Committee of The Corporation of the Township of Rideau Lakes Approves and adopts the Minutes of the Closed Session of the Municipal Services Committee (GG) Meeting held June 26, 2023; AND FURTHER that the Municipal Services Committee Provided direction to Staff and authorizes Staff to follow through on matters as discussed in closed session as per Section 239(2) of the Municipal Act; AND FURTHER Recommends to Council that staff be directed to retain Soloway Wright for future negotiations with the Station #2 rebuild as may be necessary during the provision of agreements for the completion of the claim.

To pass a Resolution that; The Municipal Services Committee Confirms the Proceedings of the Committee Meeting held July 24, 2023.

To pass a Resolution that: The Municipal Services Committee adjourns meeting at 2:27 p.m.