Municipal Services Committee (PW)

pass a Resolution that: The Agenda be approved and adopted as presented.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Departmental Update as provided by Malcolm Norwood, Manager of Development Services.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Roads Progress Report as provided by Dan Chant, Manager of Roads and Drainage; AND FURTHER Recommends to Council that Staff be directed to leave the existing streetlighting as is at the former Fire Hall site at 20 Colborne St.

pass a Resolution that: The Municipal Services Committee Acknowledges the written Environmental Services Update as provided by Ben Rothwell, Works and Facilities Coordinator.

pass a Resolution that: The Municipal Services Committee Acknowledges the written Report regarding RFP Results for Waste Transportation and Disposal , as provided by Ben Rothwell, Works and Facilities Coordinator; AND WHEREAS Request for Proposal was issued for the transportation and disposal of Waste from the Township of Rideau Lakes transfer stations for a five-year term beginning in 2024; AND WHEREAS a RFP was sent out and advertised for same; AND WHEREAS six (6) RFPs were received and opened on December 7, 2023, following the deadline; NOW THEREFORE the Municipal Services Committee Recommends to Council that the Township contract for Waste Transportation and Disposal (PW2023-22) be awarded to Glenview Iron & Metal for the RFP prices listed plus HST.

pass a Resolution that; The Municipal Services Committee Acknowledges the written report regarding the Food Cycler Pilot Program Follow-Up, as provided by Ben Rothwell, Works and Facilities Coordinator; AND FURTHER that the Food Cycler Pilot Program undertaken in 2023 be discontinued in 2024.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Municipal Properties Update as provided by Malcolm Norwood, Manager of Facilities and Parks.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Portland Hall/Library Consultation #2 Feedback Report, as provided by Malcolm Norwood, Manager of Facilities and Parks.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Portland Hall and Library 60% Drawings and Class B Estimate, as provided by Malcolm Norwood, Manager of Facilities and Parks; AND FURTHER Recommends to Council that Altered Roots Architects proceed to the 90% drawings with a Class A estimate based on the feedback from Council provided at the meeting.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Delta Maple Syrup Factory - Phase 2 ESA, as provided by Malcolm Norwood, Manager of Facilities and Parks. AND FURTHER that discussions on the Delta Maple Syrup Factory 2024 work plan be included in the budget discussion contingent on Council’s direction for the future use of the property, with a minimum of $15,000 to be included in the 2024 budget for the due diligence risk assessment.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding RFP Results for Fire Service Pumper , as provided by Andy Moore, Interim Fire Chief/Manager of Community Protection; AND WHEREAS Requests for Proposal were advertised for the purchase of one fire service pumper for the Township of Rideau Lakes in 2025; AND WHEREAS three (3) RFP’s were received and opened on December 1, 2023 following the extended deadline; NOW THEREFORE the Municipal Services Committee Recommends to Council that the Township purchase one (1) fire service pumper under RFP FIRE2023-1 from Fort Garry Fire Trucks for delivery and payment in 2025 at the RFP price below plus HST; AND FURTHER that Council permit Staff to order the pumper immediately in order to assure we receive a pumper in 2025.

pass a Resolution that: The Municipal Services Committee Acknowledge the verbal and written Report regarding Parking By-Law Update, as provided by Andy Moore, Interim Fire Chief/Manager of Community Protection.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Fireworks By-Law Update, as provided by Andy Moore, Interim Fire Chief/Manager of Community Protection; AND FURTHER Recommends that the draft By-Law be brought forward to Council for consideration once public consultation has been conducted.

pass a Resolution that: The Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes: Delta and Area CEC Meeting: November 15, 2023 Elgin and Area CEC Meeting: November 30, 2023 Newboro and Area CEC Meeting: November 13, 2023 Portland and Area CEC Meeting: November 13, 2023 South Elmsley and Area CEC Meeting: November 2, 2023

pass a Resolution that: The Municipal Services Committee Acknowledges the written Recreation Update as provided by Leila Stafford, Recreation and Volunteer Coordinator.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Howard French Correspondence, as provided by Yvonne Robert, Interim CAO and Mary Ellen Truelove, Clerk.

pass a Resolution that: Correspondence Items 14.1 to 14.3 be received and filed.

pass a Resolution that: The Municipal Services Committee moves into closed session at 12:42 p.m. to discuss the following matters: Municipal Services Committee Closed Session Meeting Minutes of November 13, 2023; Insurance Claim Reports: Section 239 (2)(b) Personal matters about an identifiable individual including municipal or local board employees: Councillor Conduct: Section 239 (2)(b) Personal matters about an identifiable individual including municipal or local board employees.

pass a Resolution that: The Municipal Services Committee Confirms the Proceedings of the Committee Meeting held Monday, December 11, 2023.

To pass a Resolution that: The Agenda be approved and adopted as presented. Municipal Services Committee (PW) Monday, December 11, 2023 2

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Departmental Update as provided by Malcolm Norwood, Manager of Development Services.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Roads Progress Report as provided by Dan Chant, Manager of Roads and Drainage; Municipal Services Committee (PW) Monday, December 11, 2023 3 AND FURTHER Recommends to Council that Staff be directed to leave the existing streetlighting as is at the former Fire Hall site at 20 Colborne St.

To pass a Resolution that: The Municipal Services Committee Acknowledges the written Environmental Services Update as provided by Ben Rothwell, Works and Facilities Coordinator.

To pass a Resolution that: The Municipal Services Committee Acknowledges the written Report regarding RFP Results for Waste Transportation and Disposal, as provided by Ben Rothwell, Works and Facilities Coordinator; AND WHEREAS Request for Proposal was issued for the transportation and disposal of Waste from the Township of Rideau Lakes transfer stations for a five-year term beginning in 2024; AND WHEREAS a RFP was sent out and advertised for same; AND WHEREAS six (6) RFPs were received and opened on December 7, 2023, following the deadline; Municipal Services Committee (PW) Monday, December 11, 2023 4 NOW THEREFORE the Municipal Services Committee Recommends to Council that the Township contract for Waste Transportation and Disposal (PW2023-22) be awarded to Glenview Iron & Metal for the RFP prices listed plus HST.

To pass a Resolution that; The Municipal Services Committee Acknowledges the written report regarding the Food Cycler Pilot Program Follow-Up, as provided by Ben Rothwell, Works and Facilities Coordinator; AND FURTHER that the Food Cycler Pilot Program undertaken in 2023 be discontinued in 2024.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Municipal Properties Update as provided by Malcolm Norwood, Manager of Facilities and Parks.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Portland Hall/Library Consultation #2 Feedback Report, as provided by Malcolm Norwood, Manager of Facilities and Parks.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Portland Hall and Library 60% Drawings and Class B Estimate, as provided by Malcolm Norwood, Manager of Facilities and Parks; AND FURTHER Recommends to Council that Altered Roots Architects proceed to the 90% drawings with a Class A estimate based on the feedback from Council provided at the meeting.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Delta Maple Syrup Factory - Phase 2 ESA, as provided by Malcolm Norwood, Manager of Facilities and Parks. AND FURTHER that discussions on the Delta Maple Syrup Factory 2024 work plan be included in the budget discussion contingent on Council’s direction for the future use of the property, with a minimum of $15,000 to be included in the 2024 budget for the due diligence risk assessment.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding RFP Results for Fire Service Pumper, as provided by Andy Moore, Interim Fire Chief/Manager of Community Protection; AND WHEREAS Requests for Proposal were advertised for the purchase of one fire service pumper for the Township of Rideau Lakes in 2025; AND WHEREAS three (3) RFP’s were received and opened on December 1, 2023 following the extended deadline; NOW THEREFORE the Municipal Services Committee Recommends to Council that the Township purchase one (1) fire service pumper under RFP FIRE2023-1 from Fort Garry Fire Trucks for delivery and payment in 2025 at the RFP price below plus HST; AND FURTHER that Council permit Staff to order the pumper immediately in order to assure we receive a pumper in 2025.

To pass a Resolution that: The Municipal Services Committee Acknowledge the verbal and written Report regarding Parking By-Law Update, as provided by Andy Moore, Interim Fire Chief/Manager of Community Protection. Municipal Services Committee (PW) Monday, December 11, 2023 7

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Fireworks By-Law Update, as provided by Andy Moore, Interim Fire Chief/Manager of Community Protection; AND FURTHER Recommends that the draft By-Law be brought forward to Council for consideration once public consultation has been conducted.

To pass a Resolution that: The Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes:  Delta and Area CEC Meeting: November 15, 2023  Elgin and Area CEC Meeting: November 30, 2023  Newboro and Area CEC Meeting: November 13, 2023 Municipal Services Committee (PW) Monday, December 11, 2023 8  Portland and Area CEC Meeting: November 13, 2023  South Elmsley and Area CEC Meeting: November 2, 2023

To pass a Resolution that: The Municipal Services Committee Acknowledges the written Recreation Update as provided by Leila Stafford, Recreation and Volunteer Coordinator.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Howard French Correspondence, as provided by Yvonne Robert, Interim CAO and Mary Ellen Truelove, Clerk.

To pass a Resolution that: Correspondence Items 14.1 to 14.3 be received and filed.

To pass a Resolution that: The Municipal Services Committee moves into closed session at 12:42 p.m. to discuss the following matters:  Municipal Services Committee Closed Session Meeting Minutes of November 13, 2023;  Insurance Claim Reports: Section 239 (2)(b) Personal matters about an identifiable individual including municipal or local board employees:  Councillor Conduct: Section 239 (2)(b) Personal matters about an identifiable individual including municipal or local board employees.

To pass a Resolution that: The Municipal Services Committee Confirms the Proceedings of the Committee Meeting held Monday, December 11, 2023.