Municipal Services Committee (PW)

it resolved, that the Agenda be approved and adopted as amended.

it resolved, that the Municipal Services Committee (MSC) acknowledges the presentation from Anne Miskelly Smiths Falls Pickleball Group.

it resolved, that the Municipal Services Committee (MSC) acknowledges the presentation from Judy Fielding & Betty Jo MacDougall, Westport Seniors Living Inc.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the private roads off 118 Little Cedar Bridge Lane be named Stoney Shores Lane and Brinklow Lane, as presented in MSC Report DS-2024-14.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Development Services Department Update including the Permit and Application Year to Year Comparison and the May 2024 Permit and Application Activity be received for information, as presented in MSC report DS-2024-15.

it resolved that the Municipal Services Committee (MSC) recommends to Council that RFP DS2024-01 be re-noticed with results to be provided at the August 12th, 2024, Municipal Services Committee, as presented in MSC report DS-2024-16.

it resolved that the Municipal Services Committee recommends to Council that the Roads Progress Report be received, as presented in MSC report RDS-2024-18.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Environmental Services Update be received for information, as presented in MSC Report ENV-2024-08.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the WSP Monitoring Report be received for information, as presented in MSC Report ENV-2024-09.

it resolved that the Municipal Services Committee (MSC) recommends to Council that RFP-PW2024-18 for the sidewalk replacement at Water Street from St. Mary to Queen Street along with a small section of retaining wall be awarded to Royal Crown Construction in the amount of $91,090.51 (plus $1,603.19, the Township’s portion of the HST), And further, that any surplus funds from this project budget be applied to other sidewalk repairs in other villages, as presented in MSC Report FAC-2024-12.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Municipal Properties Update Report be received for information; AND FURTHER, that MSC recommends to Council that staff be directed to proceed with Option #1 (work is done under the existing contract at the price submitted) with regards to paving the Fire Station #2 Parking Lot, as presented in MSC report FAC-2024-13.

it resolved that the Municipal Services Committee (MSC) recommends to Council that RFP PW 2024-17 for the Chantry Dome Roof replacement be awarded to Eliot Roofing in the amount of $38,700 (plus $681.12, the Township’s portion of the HST), as presented in MSC Report FAC-2024-14.

it resolved, that the Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes: Elgin and Area CEC Meeting: May 16, 2024 Morton and Area CEC Meeting: May 15, 2024 Newboro and Area CEC Meeting: April 9, 2024 & May 6, 2024 North Crosby and Area CEC Meeting: May 16, 2024 Portland and Area CEC Meeting: May 15, 2024

WHEREAS at the Portland and Area Community Enhancement Committee Meeting held May 15, 2024, Committee recommended that 2 more outdoor garbage cans for the village in 2025 be provided; NOW THEREFORE be it resolved that the Municipal Services Committee Recommends to Council that consideration be given in the 2025 Budget for the placement of 2 more garbage receptacles within the Village of Portland.

WHEREAS at the Portland and Area Community Enhancement Committee Meeting held May 15, 2024, Committee recommended that no parking signs be erected around the bioswale to prevent vehicles from parking on it; NOW THEREFORE be it resolved that the Municipal Services Committee directs staff to further investigate and bring back a report to a future meeting.

WHEREAS at the Portland and Area Community Enhancement Committee Meeting held May 15, 2024, Committee recommended that temporary speed bumps be added on Water Street from May - September; NOW THEREFORE be it resolved that the Municipal Services Committee directs staff to bring a report forward to a future meeting regarding costs and feasibility of installing temporary speed bumps in Portland, as requested.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Recreation Update be received for information, as presented in MSC report CLS-2024-14.

it resolved that the Municipal Services Committee (MSC) recommends to Council that a By-law be passed to amend By-law 2009-40, a By-law to adopt a Policy Statement for Storage of Public Property within Municipally Owned Community Halls, as presented in MSC Report CLS-2024-15.

it resolved that the Municipal Services Committee (MSC) recommends to Council that a By-law be passed to authorize the Mayor and Clerk to sign an agreement with Canada Post to use their land at 25 Colborne Street in Portland for a Little Free Library, as presented in MSC Report CLS-2024-16.

WHEREAS it is apparent that Pickleball is becoming a very popular game and we have residents from all wards looking for opportunities to play; AND WHEREAS, individuals looking to play Pickleball within our area have no clear place to find all those opportunities; NOW THEREFORE be it resolved that staff be directed to work with the Town of Smiths Falls, Village of Westport and the Township of Athens to promote current opportunities and new court opportunities within the Municipalities.

it resolved that the Westport Seniors Group and other seniors groups within the Township of Rideau Lakes be consulted on a regular basis for information to include in the existing e-news; AND FURTHER that aside from being distributed widely through the social media channels, that paper copies of the e-news be provided at all Libraries, Township Halls, Post Offices, Health Centres and Grocery Stores.

it resolved, that the Municipal Services Committee moves into closed session at 1:21 p.m. to discuss the following matters: Gallipeau Subdivision Section 239(2)(e) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; Surplus Properties Section 239(2)(c) A proposed or pending acquisition or disposition of land by the Municipality or local board.

Be it resolved, that the Agenda be approved and adopted as amended. Municipal Services Committee (PW) Minutes Monday, June 10, 2024 Pg. 2

Be it resolved, that the Municipal Services Committee (MSC) acknowledges the presentation from Anne Miskelly Smiths Falls Pickleball Group.

Be it resolved, that the Municipal Services Committee (MSC) acknowledges the presentation from Judy Fielding & Betty Jo MacDougall, Westport Seniors Living Inc.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the private roads off 118 Little Cedar Bridge Lane be named Stoney Shores Lane and Brinklow Lane, as presented in MSC Report DS-2024-14.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Development Services Department Update including the Permit and Application Year to Year Comparison and the May 2024 Permit and Application Activity be received for information, as presented in MSC report DS-2024-15.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that RFP DS2024-01 be re-noticed with results to be provided at the August 12th, 2024, Municipal Services Committee, as presented in MSC report DS-2024-16.

Be it resolved that the Municipal Services Committee recommends to Council that the Roads Progress Report be received, as presented in MSC report RDS-2024-18.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Environmental Services Update be received for information, as presented in MSC Report ENV-2024-08.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the WSP Monitoring Report be received for information, as presented in MSC Report ENV-2024-09.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that RFP-PW2024-18 for the sidewalk replacement at Water Street from St. Mary to Queen Street along with a small section of retaining wall be awarded to Royal Crown Construction in the amount of $91,090.51 (plus $1,603.19, the Township’s portion of the Municipal Services Committee (PW) Minutes Monday, June 10, 2024 Pg. 5 HST), And further, that any surplus funds from this project budget be applied to other sidewalk repairs in other villages, as presented in MSC Report FAC-2024-12.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Municipal Properties Update Report be received for information; AND FURTHER, that MSC recommends to Council that staff be directed to proceed with Option #1 (work is done under the existing contract at the price submitted) with regards to paving the Fire Station #2 Parking Lot, as presented in MSC report FAC- 2024-13.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that RFP PW 2024-17 for the Chantry Dome Roof replacement be awarded to Eliot Roofing in the amount of $38,700 (plus $681.12, the Township’s portion of the HST), as presented in MSC Report FAC-2024-14.

Be it resolved, that the Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes:  Elgin and Area CEC Meeting: May 16, 2024  Morton and Area CEC Meeting: May 15, 2024  Newboro and Area CEC Meeting: April 9, 2024 & May 6, 2024  North Crosby and Area CEC Meeting: May 16, 2024  Portland and Area CEC Meeting: May 15, 2024

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Recreation Update be received for information, as presented in MSC report CLS-2024-14.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that a By-law be passed to amend By-law 2009-40, a By-law to adopt a Policy Statement for Storage of Public Property within Municipally Owned Community Halls, as presented in MSC Report CLS-2024-15. Municipal Services Committee (PW) Minutes Monday, June 10, 2024 Pg. 8

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that a By-law be passed to authorize the Mayor and Clerk to sign an agreement with Canada Post to use their land at 25 Colborne Street in Portland for a Little Free Library, as presented in MSC Report CLS-2024-16.

Be it resolved that the Westport Seniors Group and other seniors groups within the Township of Rideau Lakes be consulted on a regular basis for information to include in the existing e-news; AND FURTHER that aside from being distributed widely through the social media channels, that paper copies of the e-news be provided at all Libraries, Township Halls, Post Offices, Health Centres and Grocery Stores.

Be it resolved, that the Municipal Services Committee moves into closed session at 1:21 p.m. to discuss the following matters:  Gallipeau Subdivision Section 239(2)(e) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;  Surplus Properties Section 239(2)(c) A proposed or pending acquisition or disposition of land by the Municipality or local board.