Municipal Services Committee (PW)

pass a Resolution that: The Agenda be approved and adopted as amended.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written August Departmental Update as provided by Brittany Mulhern Manager of Development Services.

pass a Resolution that; The Municipal Services Committee Acknowledges the verbal and written report regarding Request for Fee Refund - 6 St. Mary's St. as provided by Brittany Mulhern, Manager of Development Services; AND FURTHER Recommends to Council that the $180 fee for building without a permit for the replacement of an existing deck at 6 St. Mary’s Street be refunded for PRM-2023-0246.

pass a Resolution that; The Municipal Services Committee Acknowledges the written report regarding Renaming of Private Road - 532 10th Concession Road (NC-N) , as provided by Kayla Porter, Development Services Analyst; AND FURTHER Recommends that a By-Law be brought forward to Council to rename 532 10th Concession Road to Green Shingle Lane.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Roads Progress Report as provided by Dan Chant, Manager of Roads and Drainage; AND FURTHER Recommends to Council that the Mayor and Clerk be authorized to sign an agreement with W.O. Stinson and Sons and MacEwen Petroleum Inc. for the RFQ prices outlined in the report.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Environmental Services Update as provided by Ben Rothwell, Works and Facilities Coordinator.

pass a Resolution that; The Municipal Services Committee Acknowledges the verbal and written report regarding RFP Results for Waste Trucks, as provided by Ben Rothwell, Waste and Facilities Coordinator; AND WHEREAS a Request for Proposal was advertised for the purchase of one waste truck for the Township of Rideau Lakes in 2024; AND WHEREAS one (1) RFP was received and opened on July 25, 2023, following the deadline; NOW THEREFORE the Municipal Services Committee Recommends to Council that the Township purchase one (1) truck under (PW2023-18) from Nexgen Municipal Inc. for delivery and payment in 2024 at the RFP price of $247,964.66 plus HST; AND FURTHER Recommends to Council that staff be permitted to order the truck immediately in order to ensure the truck is received in 2024.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Municipal Properties Update as provided by Malcolm Norwood, Manager of Facilities and Parks; AND FURTHER Recommends to Council that staff be authorized to award the paving for the REHMC Development walkway to the lowest per m2 contractor based on formal quotes from Cavanagh, Provincial Paving, National Paving, and Tackaberry Construction.

pass a Resolution that; The Municipal Services Committee Acknowledge the verbal and written report regarding the Delta Maple Syrup Factory - Designated Substances Survey, Structural Review and Phase 1 ESA , as provided by Malcolm Norwood, Manager of Facilities and Parks; AND FURTHER Recommends to Council that Cambium be authorized to proceed to a Phase II ESA; AND FURTHER Recommends that discussions on the future of the Delta Maple Syrup Factory be

pass a Resolution that: The Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes: Delta and Area CEC Meeting: July 24, 2023; Elgin and Area CEC Meeting: July 13, 2023; Morton and Area CEC Meeting: July 25, 2023; Newboro and Area CEC Meeting: July 25, 2023; South Elmsley and Area CEC Meeting: July 13, 2023

pass a Resolution that: WHEREAS at the Delta and Area CEC Meeting held July 24, 2023, Recommendation 5-2023 was passed requesting that two memorial benches be placed at the Delta Waterfront Park. One in memory of Fred and Sharon Olivios son and one in memory of Cathy Livingston. The Olivios will pay for their bench and the Committee requests that Council consider purchasing the bench in memory of Cathy Livingston; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff review location options within the Village of Delta for 2 memorial benches; AND FURTHER Recommends that a bench in memory of Cathy Livingston be included in the 2024 Budget.

pass a Resolution that; WHEREAS at the Morton and Area CEC Meeting held July 25, 2023, Recommendation #3 was passed requesting that the Township request police enforcement of the posted speed limit on Highway 15 south of Morton during peak times for Rock Dunder hikers instead of paying for $6000 signage for 6 weeks; NOW THEREFORE the Municipal Services Committee Recommends to Council that the OPP be requested to have a presence during Rock Dunder peak time use.

pass a Resolution that; WHEREAS at the Morton and Area CEC meeting held July 25, 2023 Recommendation #4 was passed requesting that the Township investigate providing central air conditioning and a generator to Morton Hall; NOW THEREFORE the Municipal Services Committee Recommends to Council that the request for a generator be put aside and dealt with when staff bring back the overall report regarding Procedures and Protocols during emergencies/power outages; AND FURTHER Recommends to Council that staff review the request for an air conditioner and provide a report to Committee at a future meeting.

pass a Resolution that; WHEREAS at the Newboro and Area CEC meeting held July 25, 2023 Recommendation #11 was passed requesting that the Township budget of 2024 include installing Air Conditioning and electrical panel upgrade to be completed in the spring prior to the summer weather. A Generator Link is also requested on exterior of the Hall in case of power outage. CEC members/Newboro citizens would supply the generator if needed; NOW THEREFORE the Municipal Services Committee Recommends to Council that the request for a generator link be put aside and dealt with when staff bring back the overall report regarding Procedures and Protocols during emergencies/power outages; AND FURTHER Recommends to Council that staff review the request for an air conditioner and electrical panel upgrade and provide a report to Committee at a future meeting.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Recreation and Beautification Update as provided by Leila Stafford, Recreation and Volunteer Coordinator.

pass a Resolution that: Correspondence Item 14.1 be received and filed.

pass a Resolution that: The Municipal Services Committee moves into closed session at 11:37 a.m. to discuss the following matters: Property Matter: Section 239 (2)(e) Litigation or potential litigation, including matters before administrative tribunals, affecting the Municipality of Local Board; Municipal Services Committee (PW) Closed Meeting Minutes: June 12, 2023; Proposed Property Acquisition: Section 239 (2)(c) A proposed or pending acquisition or disposition of land by the Municipality or Local Board. CAO Transition: Section 239 (2)(b) Personal Matters about an identifiable Individual including Municipal or Local Board Employees

pass a Resolution that: The Municipal Services Committee of The Corporation of the Township of Rideau Lakes Approves and adopts the Minutes of the Closed Session of the Municipal Services Committee (PW) Meeting held June 12, 2023; AND FURTHER that the Municipal Services Committee Provided direction to Staff and authorizes Staff to follow through on matters as discussed in closed session as per Section 239(2) of the Municipal Act .

pass a Resolution that: The Municipal Services Committee Confirms the Proceedings of the Committee Meeting held Monday, August 14, 2023.

pass a Resolution that: This meeting do now adjourn at 12:22 p.m.