Municipal Services Committee (GG)

pass a Resolution that: The agenda be approved and adopted as amended.

pass a Resolution that; The Municipal Services Committee Acknowledges the presentation from Melissa Francis, Program Manager, regarding an update on the St. Lawrence-Rideau Immigration Partnership - Leeds & Grenville program.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Treasury YTD Summary - April 2023, as provided by Cynthia Laprade, Treasurer.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding RFP PW2023-12 (Sidewalk Replacements) as provided by Malcolm Norwood, Manager of Facilities and Parks; AND WHEREAS an RFP for the replacement of a portion of Halladay Street in the village of Elgin, a portion of Water Street and Perth Street in the village of Portland, a portion of New Street in the village of Newboro and a portion of King Street in the village of Delta was advertised and 3 proposals were received by the deadline. NOW THEREFORE the Municipal Services Committee recommends to Council that the RFP PW 2023-12 for replacement sidewalks on a portion of King Street in Delta and the portion of New Street in Newboro, and the portion of Halladay Street in Elgin be awarded to Norwood Construction for $13,432, $21,483, and $27,922 respectively (totaling $62,837 + HST).

pass a Resolution that; The Municipal Services Committee Acknowledges the written report regarding Renaming of Township Roads: Wills Road, as provided by Kayla Porter, Development Services Analyst; AND FURTHER Recommends to Council that the Township Road currently named Wills Road, in the ward of Bastard and South Burgess, be renamed to be a continuation of Visser Road, in accordance with By-Law 2023-20 to impact the least number of properties.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding the Ontario Trillium Capital Grant Program, as provided by Leila Stafford, Recreation and Volunteer Coordinator; AND FURTHER recommends that Council authorize Staff to submit an application to the Ontario Trillium Capital Grant Program for the pickleball court and associated lighting at the Ronald E. Holman Municipal Complex outdoor recreation area.

pass a Resolution that: The Municipal Services Committee Recommends to Council that item 13.1 regarding Floating Homes be

pass a Resolution that: The Municipal Services Committee Receives and Files Correspondence Items 13.2 to 13.10, with the exception of 13.6.

pass a Resolution that; WHEREAS the community has identified the development of a community hall and library on the former Portland Hall site as an immediate priority; AND WHEREAS the Portland Hub concept completed by +VG does not reflect the desires and needs of the community; AND WHEREAS there is a requirement to complete a new design and consultation process; NOW THEREFORE the Municipal Services Committee Recommends to Council that the Manager of Facility and Parks be directed to issue an RFP for the necessary professional services to design the new facility, complete class cost estimates, administer the tender, and oversee the project build if awarded; AND FURTHER Recommends that the RFP include community consultation during the initial stage and further stages of the design; AND FURTHER Recommends that the unbudgeted cost of this design work incurred in 2023 be taken from the Parkland Reserve; AND FURTHER Recommends that the RFP note a desired timeline for the consultant to be tender ready for Spring 2024 so that cost to advance the project can be considered in the 2024 budget.

pass a Resolution that; WHEREAS the Planning Advisory and Committee of Adjustment has the responsibility to make decisions that will affect all residents now and in the future; AND WHEREAS at present there is only one representative from each ward to represent the whole of Rideau Lakes along with planning staff; AND WHEREAS to effectively represent the Township as a whole this committee will decide what Rideau Lakes looks like in every aspect of development, zoning and environmental concerns for our children and our grandchildren; AND WHEREAS the PACA has a direct coloration to the high cost of housing and is the first place we should look for ways to address affordable housing; NOW THEREFORE the Municipal Services Committee Recommends that By-Law 2023-09 be amended to include 7 members of Council that can sit as voting members on the Planning Advisory and Committee of Adjustment.

pass a Resolution that; WHEREAS a late season ice storm took place on April 5 and 6, 2023 and Council agreed through Recommendation #57-2023 that storm related brush would be free of charge at the Transfer Station, with a limit of one load per property until the 13 th of May; AND WHEREAS the May Long weekend typically is the opening weekend for most seasonal properties and those owners have missed the opportunity for free disposal; NOW THEREFORE the Municipal Services Committee agrees to extend the free disposal date for storm related damage to June 17.

pass a Resolution that: The Municipal Services Committee moves into closed session at 12:51 p.m. to discuss the following matters: Municipal Services Committee Closed Session Meeting Minutes of April 24, 2023; May 2023 Property Standards Report: Section 239 (2)(b) Personal matters about an identifiable individual, including Municipal or local board employee; and April 2023 Animal Control Report: Section 239 (2)(b) Personal matters about an identifiable individual, including Municipal or local board employees.

pass a Resolution that: The Municipal Services Committee of The Corporation of the Township of Rideau Lakes Approves and adopts the Minutes of the Closed Session of the Municipal Services Committee (GG) Meeting held April 24, 2023; AND FURTHER that the Municipal Services Committee Provided direction to Staff and authorizes Staff to follow through on matters as discussed in closed session as per Section 239(2) of the Municipal Act .

pass a Resolution that; The Municipal Services Committee Confirms the Proceedings of the Committee Meeting held May 23, 2023.

pass a Resolution that: The Municipal Services Committee adjourns meeting at 1:21 p.m.

To pass a Resolution that: The agenda be approved and adopted as amended.

To pass a Resolution that; The Municipal Services Committee Acknowledges the presentation from Melissa Francis, Program Manager, regarding an update on the St. Lawrence-Rideau Immigration Partnership - Leeds & Grenville program.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Treasury YTD Summary - April 2023, as provided by Cynthia Laprade, Treasurer.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding RFP PW2023-12 (Sidewalk Replacements) as provided by Malcolm Norwood, Manager of Facilities and Parks; AND WHEREAS an RFP for the replacement of a portion of Halladay Street in the village of Elgin, a portion of Water Street and Perth Street in the village of Portland, a portion of New Street in the village of Newboro and a portion of King Street in the village of Delta was advertised and 3 proposals were received by the deadline. NOW THEREFORE the Municipal Services Committee recommends to Council that the RFP PW 2023-12 for replacement sidewalks on a portion of King Street in Delta and the portion of New Street in Newboro, and the portion of Halladay Street in Elgin be awarded to Norwood Construction for $13,432, $21,483, and $27,922 respectively (totaling $62,837 + HST).

To pass a Resolution that; The Municipal Services Committee Acknowledges the written report regarding Renaming of Township Roads: Wills Road, as provided by Kayla Porter, Development Services Analyst; AND FURTHER Recommends to Council that the Township Road currently named Wills Road, in the ward of Bastard and South Burgess, be renamed to be a continuation of Visser Road, in accordance with By-Law 2023-20 to impact the least number of properties.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding the Ontario Trillium Capital Grant Program, as provided by Leila Stafford, Recreation and Volunteer Coordinator; AND FURTHER recommends that Council authorize Staff to submit an application to the Ontario Trillium Capital Grant Program for the pickleball court and associated lighting at the Ronald E. Holman Municipal Complex outdoor recreation area.

To pass a Resolution that: Municipal Services Committee (GG) Tuesday, May 23, 2023 Pg 5 The Municipal Services Committee Recommends to Council that item 13.1 regarding Floating Homes be

To pass a Resolution that: The Municipal Services Committee Receives and Files Correspondence Items 13.2 to 13.10, with the exception of 13.6.

To pass a Resolution that; WHEREAS the community has identified the development of a community hall and library on the former Portland Hall site as an immediate priority; AND WHEREAS the Portland Hub concept completed by +VG does not reflect the desires and needs of the community; AND WHEREAS there is a requirement to complete a new design and consultation process; NOW THEREFORE the Municipal Services Committee Recommends to Council that the Manager of Facility and Parks be directed to issue an RFP for the necessary professional services to design the new facility, complete class cost estimates, administer the tender, and oversee the project build if awarded; AND FURTHER Recommends that the RFP include community consultation during the initial stage and further stages of the design; AND FURTHER Recommends that the unbudgeted cost of this design work incurred in 2023 be taken from the Parkland Reserve; AND FURTHER Recommends that the RFP note a desired timeline for the consultant to be tender ready for Spring 2024 so that cost to advance the project can be considered in the 2024 budget. Municipal Services Committee (GG) Tuesday, May 23, 2023 Pg 6 For (5): Councillor J. Banks, Councillor P. Banks, Councillor Carr, Councillor Dunfield, and Councillor Hutchings Against (3): Mayor Hoogenboom, Deputy Mayor Pollard, and Councillor Maxwell Voter Type: Majority (Present), Recorded

To pass a Resolution that; WHEREAS the Planning Advisory and Committee of Adjustment has the responsibility to make decisions that will affect all residents now and in the future; AND WHEREAS at present there is only one representative from each ward to represent the whole of Rideau Lakes along with planning staff; AND WHEREAS to effectively represent the Township as a whole this committee will decide what Rideau Lakes looks like in every aspect of development, zoning and environmental concerns for our children and our grandchildren; AND WHEREAS the PACA has a direct coloration to the high cost of housing and is the first place we should look for ways to address affordable housing; NOW THEREFORE the Municipal Services Committee Recommends that By-Law 2023-09 be amended to include 7 members of Council that can sit as voting members on the Planning Advisory and Committee of Adjustment. For (5): Councillor J. Banks, Councillor P. Banks, Councillor Carr, Councillor Dunfield, and Councillor Hutchings Against (3): Mayor Hoogenboom, Deputy Mayor Pollard, and Councillor Maxwell Voter Type: Majority (Present), Recorded

To pass a Resolution that; Municipal Services Committee (GG) Tuesday, May 23, 2023 Pg 7 WHEREAS a late season ice storm took place on April 5 and 6, 2023 and Council agreed through Recommendation #57-2023 that storm related brush would be free of charge at the Transfer Station, with a limit of one load per property until the 13 th of May; AND WHEREAS the May Long weekend typically is the opening weekend for most seasonal properties and those owners have missed the opportunity for free disposal; NOW THEREFORE the Municipal Services Committee agrees to extend the free disposal date for storm related damage to June 17.

To pass a Resolution that: The Municipal Services Committee moves into closed session at 12:51 p.m. to discuss the following matters:  Municipal Services Committee Closed Session Meeting Minutes of April 24, 2023;  May 2023 Property Standards Report: Section 239 (2)(b) Personal matters about an identifiable individual, including Municipal or local board employee; and  April 2023 Animal Control Report: Section 239 (2)(b) Personal matters about an identifiable individual, including Municipal or local board employees.

To pass a Resolution that: The Municipal Services Committee of The Corporation of the Township of Rideau Lakes Approves and adopts the Minutes of the Closed Session of the Municipal Services Committee (GG) Meeting held April 24, 2023; AND FURTHER that the Municipal Services Committee Provided direction to Staff and authorizes Staff to follow through on matters as discussed in closed session as per Section 239(2) of the Municipal Act.

To pass a Resolution that; The Municipal Services Committee Confirms the Proceedings of the Committee Meeting held May 23, 2023. Municipal Services Committee (GG) Tuesday, May 23, 2023 Pg 10

To pass a Resolution that: The Municipal Services Committee adjourns meeting at 1:21 p.m.