Municipal Services Committee (PW)

it resolved, that the Municipal Services Committee defers item 6.2 (Delegation - Wendy Alford, Rideau Lakes Grass Roots) until further information is received.

it resolved, that the Agenda be approved and adopted as amended.

it resolved, the Municipal Services Committee reconsiders the motion to adopt the agenda.

it resolved, that the Municipal Services Committee (MSC) acknowledges the presentation from Rachel Burns, Executive Director from RNJ Youth Services.

it resolved, that the Municipal Services Committee acknowledges the presentation by Wendy Alford, representative for the Rideau Lakes Grass Roots Group.

it resolved that the Municipal Services Committee recommends to Council that the attached report be adopted for the purposes of Section 7(4) detailing expenditures of $772,804 and revenues of $886,717 for the period of January 1st 2023 – December 31st 2023; AND FURTHER that the Development Reserve remain at its current balance without transferring additional funds; AND FURTHER that a report be brought to Council in October 2024, estimating the 2024 Building Code Report Surplus/Deficit where a recommendation will be made to Council if a transfer to reserve should be made or if other future actions may be required, as presented in MSC Report DS-2024-09.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Development Services Department Update including the Permit and Application Year to Year Comparison and the April 2024 Permit and Application Activity be received for information, as presented in MSC report DS-2024-10.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the private road off 58 Bays End Lane be officially named the “Mossy Trails Lane”, as presented in MSC report DS-2024-13.

it resolved that the Municipal Services Committee recommends to Council that the Roads Progress Report be received, as presented in MSC report RDS-2024-16; AND FURTHER Recommends that a By-Law be passed authorizing the Mayor and Clerk to sign an agreement for the purchase of a 2012 International Plow Truck in the amount of $19,000 plus HST.

it resolved that the Municipal Services Committee recommends to Council that the County Road 11 Speed Reduction Report be received for information. AND FURTHER directs staff to send a request to the County to reduce the speed limit on County Road 11 from Highway 15 to Sand Lake Road from 80kms/hour to 60kms/hour, as presented in MSC report RDS-2024-17.

it resolved that the Municipal Services Committee (MSC) receive for information purposes report ENV-2024-07.

it resolved that the Municipal Services Committee (MSC) recommends to Council that a by-law be passed authorizing the Mayor and Clerk to sign a contract with Petrie Ford Sales for the supply and delivery of a 2024 Ford extended cab 4x4 truck and a Ford dual rear 4x4 truck with landscape box as per RFP PW2024-19 in the amount of $156,345.00 (plus $2,752, the Township’s portion of the HST), as presented in MSC Report FAC-2024-09.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Manager of Facilities & Parks be authorized to proceed with a Change Order to complete all asphalt work at the new Fire Station 2 parking lot and entrance in the amount of $134,744 plus the Township’s portion of HST to be funded from debt financing, as presented in MSC report FAC-2024-10.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Municipal Properties Update Report be received for information, as presented in MSC report FAC-2024-11; AND FURTHER recommends to Council that the Township of Rideau Lakes allow the Westport Aerodrome to continue with their tree removal as part of the operational plan for safety enhancements.

it resolved that the Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes: Delta and Area CEC Meeting: April 24, 2024 & May 1, 2024 Elgin and Area CEC Meeting: April 18, 2024 North Crosby and Area CEC Meeting: March 21, 2024 Portland and Area CEC Meeting: April 15, 2024 South Elmsley and Area CEC Meeting: March 14, 2024 & April 18, 2024

WHERAS at the Elgin and Area Community Enhancement Committee Meeting held April 18, 2024, Committee recommended that a portapotty be placed at Heritage Park for the period of May to September 2024; NOWTHEREFORE be it resolved, that Municipal Services Committee Recommends to Council that a portapotty be placed at Heritage Park for the period of May to September 2024, at the expense of the Township.

it resolved, that the Municipal Services Committee (MSC) receive for information purposes report CLS-2024-10.

it resolved that the Municipal Services Committee (PW) recommends to Council that a by-law be passed to amend By-Law 2019-23 - Establish Community Enhancement Committees and pre-approves the associated $7,000 to the 2025 budget process and beyond, as presented in MSC Report CLS-2024-11.

it resolved that the Municipal Services Committee (MSC) recommends to Council that staff be authorized to apply to the Inclusive Community Grant for the installation of lighting and the purchase of accessible picnic tables for the Ronald E. Holman Municipal Complex in the amount of up to $60,000, as presented in MSC Report CLS-2024-12.

it resolved that the Municipal Services Committee (MSC) recommends to Council that it receives the legal opinion regarding licensing fishing tournaments for information, as presented in MSC report CAO-2024-07.

it resolved that Agenda item 12.5 be

it resolved, that the Municipal Services Committee defers Agenda Items 19.1 to 19.6 under Closed Meeting, until the May 27, 2024 Municipal Services Committee Meeting.

Be it resolved, that the Municipal Services Committee defers item 6.2 (Delegation - Wendy Alford, Rideau Lakes Grass Roots) until further information is received. For (4): Deputy Mayor Carr, Councillor J. Banks, Councillor P. Banks, and Councillor Hutchings Against (4): Mayor Hoogenboom, Councillor Delaney, Councillor Maxwell, and Councillor Pollard Voter Type: Majority (Present), Recorded

Be it resolved, that the Agenda be approved and adopted as amended. For (4): Mayor Hoogenboom, Councillor Delaney, Councillor Maxwell, and Councillor Pollard Against (4): Deputy Mayor Carr, Councillor J. Banks, Councillor P. Banks, and Councillor Hutchings Voter Type: Majority (Present), Recorded

Be it resolved, the Municipal Services Committee reconsiders the motion to adopt the agenda.

Be it resolved, that the Agenda be approved and adopted as amended. Municipal Services Committee (PW) Monday, May 13, 2024 Pg. 3

Be it resolved, that the Municipal Services Committee (MSC) acknowledges the presentation from Rachel Burns, Executive Director from RNJ Youth Services.

Be it resolved, that the Municipal Services Committee acknowledges the presentation by Wendy Alford, representative for the Rideau Lakes Grass Roots Group. For (6): Mayor Hoogenboom, Deputy Mayor Carr, Councillor Delaney, Councillor Hutchings, Councillor Maxwell, and Councillor Pollard Against (2): Councillor J. Banks, and Councillor P. Banks Voter Type: Majority (Present), Recorded

Be it resolved that the Municipal Services Committee recommends to Council that the attached report be adopted for the purposes of Section 7(4) detailing expenditures of $772,804 and revenues of $886,717 for the period of January 1st 2023 – December 31st 2023; AND FURTHER that the Development Reserve remain at its current balance without transferring additional funds; AND FURTHER that a report be brought to Council in October 2024, estimating the 2024 Building Code Report Surplus/Deficit where a recommendation will be made to Council if a transfer to reserve should be made or if other future actions may be required, as presented in MSC Report DS-2024-09.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Development Services Department Update including the Permit and Application Year to Year Comparison and the April 2024 Permit and Application Activity be received for information, as presented in MSC report DS-2024-10.

Municipal Services Committee (PW) Monday, May 13, 2024 Pg. 5 Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the private road off 58 Bays End Lane be officially named the “Mossy Trails Lane”, as presented in MSC report DS-2024-13.

Be it resolved that the Municipal Services Committee recommends to Council that the Roads Progress Report be received, as presented in MSC report RDS-2024-16; AND FURTHER Recommends that a By-Law be passed authorizing the Mayor and Clerk to sign an agreement for the purchase of a 2012 International Plow Truck in the amount of $19,000 plus HST.

Be it resolved that the Municipal Services Committee recommends to Council that the County Road 11 Speed Reduction Report be received for information. AND FURTHER directs staff to send a request to the County to reduce the speed limit on County Road 11 from Highway 15 to Sand Lake Road from 80kms/hour to 60kms/hour, as presented in MSC report RDS-2024-17.

Be it resolved that the Municipal Services Committee (MSC) receive for information purposes report ENV-2024-07.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that a by-law be passed authorizing the Mayor and Clerk to sign a contract with Petrie Ford Sales for the supply and delivery of a 2024 Ford extended cab 4x4 truck and a Ford dual rear 4x4 truck with landscape box as per RFP PW2024-19 in the amount of $156,345.00 (plus $2,752, the Township’s portion of the HST), as presented in MSC Report FAC-2024-09.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Manager of Facilities & Parks be authorized to proceed with a Change Order to complete all asphalt work at the new Fire Station 2 parking lot and entrance in the Municipal Services Committee (PW) Monday, May 13, 2024 Pg. 7 amount of $134,744 plus the Township’s portion of HST to be funded from debt financing, as presented in MSC report FAC-2024-10.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Municipal Properties Update Report be received for information, as presented in MSC report FAC-2024-11; AND FURTHER recommends to Council that the Township of Rideau Lakes allow the Westport Aerodrome to continue with their tree removal as part of the operational plan for safety enhancements.

Be it resolved that the Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes:  Delta and Area CEC Meeting: April 24, 2024 & May 1, 2024  Elgin and Area CEC Meeting: April 18, 2024  North Crosby and Area CEC Meeting: March 21, 2024 Municipal Services Committee (PW) Monday, May 13, 2024 Pg. 8  Portland and Area CEC Meeting: April 15, 2024  South Elmsley and Area CEC Meeting: March 14, 2024 & April 18, 2024

Be it resolved, that the Municipal Services Committee (MSC) receive for information purposes report CLS-2024-10.

Municipal Services Committee (PW) Monday, May 13, 2024 Pg. 9 Be it resolved that the Municipal Services Committee (PW) recommends to Council that a by-law be passed to amend By-Law 2019-23 - Establish Community Enhancement Committees and pre-approves the associated $7,000 to the 2025 budget process and beyond, as presented in MSC Report CLS-2024-11.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that staff be authorized to apply to the Inclusive Community Grant for the installation of lighting and the purchase of accessible picnic tables for the Ronald E. Holman Municipal Complex in the amount of up to $60,000, as presented in MSC Report CLS- 2024-12.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that it receives the legal opinion regarding licensing fishing tournaments for information, as presented in MSC report CAO-2024-07.

Be it resolved that Agenda item 12.5 be

Be it resolved, that the Municipal Services Committee defers Agenda Items 19.1 to 19.6 under Closed Meeting, until the May 27, 2024 Municipal Services Committee Meeting.