Municipal Services Committee (PW)

it Resolved, that the Agenda be approved and adopted as presented.

it Resolved that the Municipal Services Committee Acknowledges the presentation from Kim Goodman, K.A. Consulting and Kevin Lee, Leesure Innovations regarding the Recreation Master Plan Draft.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the: Permit and Application Year to Year Comparison, January 2024 Permit & Application Activity, and General Updates be received for information purposes, as presented in MSC Report DS-2024-02.

it resolved that the Municipal Services Committee (MSC) recommends to Council that it receives and acknowledges the 2023 Septic Re-Inspection Program Report and that staff be directed to upload the report to the Township’s website. And further, that Council passes a By-Law to authorize the Mayor and Clerk to sign a 3-year agreement with the Mississippi Rideau Septic System Office (MRSSO) operating in conjunction with the Rideau Valley Conservation Authority (RVCA) to complete 400 inspections per year from 2024-2026 recognizing that the new agreement shall also include the enforcement of failed systems to the MRSSO at a rate of $100 per hour. And further, that the 2024 Septic Re-Inspection program focus on completing Big Rideau Lake (Mill Pond) as well as the village of Chaffey’s Lock, as presented in MSC Report DS-2024-03.

it resolved that the Municipal Services Committee recommend to Council that staff proceed with the 2024 civic addressing projects as outlined in report DS-2024-04.

it resolved that the Municipal Services Committee recommend that Council receive for information purposed, report RDS-2024-02, Roads progress.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Tender Results for Operational Services be received for information, and further that the results be kept on file for any projects that may arise throughout the year, as presented in MSC Report RDS-2024-03.

WHEREAS a Tender was advertised for the supply and application of dust suppressant in Rideau Lakes for 2024; AND WHEREAS two (2) tenders were received and opened on January 29, 2024 following the deadline; NOW THEREFORE, Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the contract for Dust Suppressant (Tender PW2024-2) be awarded to Da-Lee Dust Control LTD. at $.372/litre, as presented in MSC Report RDS-2024-04.

WHEREAS street sweeping is required on certain roads within the Township of Rideau Lakes in 2024; AND WHEREAS tenders were sent out and advertised for same; AND WHEREAS four (4) tenders were received and opened on January 29, 2024 following the deadline; NOW THEREFORE, Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the contract for Street Sweeping (PW2024-3) be awarded to P. Munro Group Inc. for the tendered price of $25,199.00 (plus the Township’s portion of the HST), as presented in MSC Report RDS-2024-05.

WHEREAS a Requests for Proposals was advertised for the placement of granular material within the Township; AND WHEREAS one (1) proposal was received and opened on January 29, 2024 following the deadline; NOW THEREFORE, Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the RFP for Granular Placement (PW2024-4) be awarded to G. Tackaberry & Sons Construction at the RFP prices, as presented in MSC Report RDS-2024-06.

WHEREAS a Request for Proposals was issued for the supply of culverts within the Township of Rideau Lakes in 2024; AND WHEREAS an RFP was sent out and advertised for same; AND WHEREAS six (6) proposals were received and opened on January 29, 2024 following the deadline; NOW THEREFORE, Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the contract for Culvert Supply (PW2024-5) be awarded to Deveron Sales Limited for the RFP prices listed (plus the Township’s portion of the HST), as presented in MSC Report, RDS-2024-07.

WHEREAS a tender was advertised for double, single surface treatment and Micro surfacing for various roads within the Township; AND WHEREAS three (3) tenders were received and opened on January 29, 2024 following the deadline; NOW THEREFORE, Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the contract for Surface Treatment (PW2024-6) be awarded to Duncor Enterprises Inc. for the tendered prices (plus the Township’s portion of the HST), as presented in MSC Report RDS-2024-08.

WHEREAS a Request for Proposals was issued for the supply of geotextile cloth within the Township of Rideau Lakes in 2024; AND WHEREAS an RFP was sent out and advertised for same; AND WHEREAS nine (9) proposals were received and opened on January 29, 2024 following the deadline; NOW THEREFORE, Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the contract for Geotextile Cloth Supply (PW2024-7) be awarded to Geosynthetic Systems at the RFP price of $23,800, as presented in MSC Report RDS-2024-09.

WHEREAS a Requests for Proposals was issued for tight blading within the Township of Rideau Lakes in 2024; AND WHEREAS an RFP was sent out and advertised for same; AND WHEREAS one (1) proposal was received and opened on January 29, 2024 following the deadline; NOW THEREFORE, Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the contract for Tight Blading (PW2024-8) be awarded to G. Tackaberry Construction at the RFP price of $129,646.00 (plus the Township’s portion of the HST), as presented in MSC Report RDS-2024-10.

WHEREAS a Request for Proposals was issued for the supply of fine cold mix within the Township of Rideau Lakes in 2024; AND WHEREAS an RFP was sent out and advertised for same; AND WHEREAS one (1) proposal was received and opened on January 29, 2024 following the deadline; NOW THEREFORE, Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the bid for Fine Cold Mix Supply (PW2024-9) be awarded to G. Tackaberry & Sons, as presented in MSC Report RDS-2024-11.

it resolved that the Municipal Services Committee (MSC) recommends to Council that Option #2 regarding winter control operations be approved, as presented in MSC Report RDS-2024-12.

it resolved that the Municipal Services Committee (MSC) recommends that Council receive for information purposes, report ENV-2024-02.

it Resolved that the Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes: Delta and Area CEC Meeting: January 31, 2024; Elgin and Area CEC Meeting: January 18, 2024; Morton and Area CEC Meeting: January 23, 2024; North Crosby and Area CEC Meeting: January 18, 2024; South Elmsley and Area CEC: January 9, 2024.

pass a Resolution that: WHEREAS at the Delta and Area CEC Meeting held Wednesday, January 31, 2023, a motion was passed recommending that the Stone Mills Park garbage drum used primarily for dog litter be emptied on garbage collection day and that a dog litter bag dispenser be installed and replenished as needed by the Township. NOW THEREFORE the Municipal Services Committee Recommends that Council concur with said recommendation.

WHEREAS at the Elgin and Area Community Enhancement Committee meeting held January 18, 2024 Committee passed Recommendation #1-2024 recommending that snow clearing practices in villages be reviewed, specifically with respect to the parking spaces in front of private businesses; NOW THEREFORE the Municipal Services Committee recommends to Council that staff forward these concerns to the United Counties of Leeds & Grenville.

WHEREAS at the Elgin and Area CEC meeting held January 18, 2024, Committee passed Recommendation #2-2024 recommending that Council review the speed at which people travel and the visibility at the intersections of Kingston and Perth/Main and Church/Main be reviewed; NOW THEREFORE the Municipal Services Committee recommends to Council that the speed limit trailer/sign be placed in Elgin in the Spring and that staff review the intersections with the United Counties of Leeds and Grenville.

WHEREAS at the Morton and Area Community Enhancement Committee meeting held January 23, 2024, Recommendation #9 was passed recommending that the Township consider forming a committee of end users to point out issues in navigating the Website; NOW THEREFORE the Municipal Services Committee recommends to Council that staff work with the website developer to review any further user-friendly changes.

WHEREAS at the Morton and Area Community Enhancement Committee meeting held January 23, 2024, Committee passed Recommendation #10 recommending That the Township investigate installing flood lights on the Hall that will reach the parking lot; NOW THEREFORE the Municipal Services Committee recommends to Council that staff review and report back on lighting options for the Morton Hall parking lot for 2025 budget consideration.

it resolved that the Municipal Services Committee (MSC) recommends to Council that it receives for information the update on operations; AND further, that Council pass a By-Law to authorize the Mayor and Clerk to sign the Delta Athletic and Recreational Society (DARS) Memorandum of Understanding (MOU) for summer programming, as presented in MSC Report CLS-2024-03.

it resolved that the Municipal Services Committee (MSC) recommends to Council that Option #2 regarding the Ontario Trillium Capital Grant Application be approved, as presented in MSC Report CLS-2024-02.

it Resolved that the Municipal Services Committee receives and files Correspondence Item 13.1

it Resolved, that the Municipal Services Committee moves into closed session at 12:20 p.m. to discuss a New Development Matter under Section 239 (2)(k) - a position, plan, procedure, criteria or instruction to be applied to any negotiations

it Resolved that the Municipal Services Committee Confirms the Proceedings of the Committee Meeting held Monday, February 12, 2024.