Municipal Services Committee (PW)

it resolved, that the Agenda be approved and adopted as amended.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Development Services Department Update including the Permit and Application Year to Year Comparison and the June 2024 Permit and Application Activity be received for information, as presented in MSC report DS-2024-18.

it resolved that the Municipal Services Committee recommends to Council that the Roads Progress Report be received, as presented in MSC report RDS-2024-21.

it resolved that the Municipal Services Committee (MSC) recommends that Council receive for information purposes, report ENV-2024-10.

it resolved that the Municipal Services Committee (MSC) recommends that Council receive the WSP Monitoring Reports for information purposes, as presented in MSC Report ENV-2024-11.

it resolved that the Municipal Services Committee (MSC) recommends to Council that staff be authorized to issue an RFP in 2024 for a Waste Collection Vehicle that would be pre-approved for the 2025 budget, as presented in MSC report ENV-2024-12.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the proposed playground renovations and sign at the Westport Daycare located at 9863 County Rd #10 be approved, as presented in MSC Report FAC-2024-15; AND FURTHER that the lease agreement be updated so that all fixed assets remain with the property.

it resolved that the Municipal Services Committee (MSC) recommends to Council that a by-law be passed authorizing the Mayor and Clerk to sign an agreement awarding RFP PW 2024-16 for the Red Brick School House Roof replacement to Seamless Sheet Metal in the amount of $24,600.00 (plus $432.96, the Township’s portion of the HST), as presented in MSC Report FAC-2024-16.

it resolved that the Municipal Services Committee (MSC) recommends to Council that a by-law be passed authorizing the Mayor and Clerk to sign an agreement awarding RFP PW 2024-20 for the Architectural Services of the Gallagher Property to Seamless Bell and Associates Architecture in the amount of $12,800.00 plus $225.28, (the Township’s portion of the HST), as presented in MSC Report FAC-2024-17.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Municipal Properties Update Report be received for information, as presented in MSC report FAC-2024-18.

it resolved that a Special Municipal Services Committee be held on August 6th at 5:00 p.m. to review the RFP results for the Chantry Municipal Office.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Emergency & Protective Services monthly update covering the period of June 1st to June 30th, 2024, be approved, as presented in MSC Report FIRE-2024-13.

it resolved, that the Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes: Delta and Area CEC Meeting: June 5 & June 26, 2024 Morton and Area CEC Meeting: June 19, 2024 Newboro and Area CEC Meeting: June 4, 2024 North Crosby and Area CEC Meeting: June 20, 2024 Portland and Area CEC Meeting: June 12, 2024 South Elmsley and Area CEC Meeting: June 6, 2024

WHEREAS at the Delta and Area Community Enhancement Committee Meeting held June 26, 2024, Committee recommended that Council review the intersection of Matthew Street and King Street regarding the requirement of "No Parking" signs in that area; NOW THEREFORE be it resolved that staff review the area of Matthew St. and provide a follow-up report at future meeting; AND FURTHER that a request be forwarded to the United Counties of Leeds and Grenville for a review of King St. on both sides of Matthew St. for their consideration.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Recreation Update be received for information; AND FURTHER that the plaque for the memorial bench for Cathy Livingston be inscribed with wording once confirmed by the family, as presented in MSC report CLS-2024-20.

Be it resolved, that the Agenda be approved and adopted as amended.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Development Services Department Update including the Permit and Application Year to Year Comparison and the June 2024 Permit and Application Activity be received for information, as presented in MSC report DS-2024-18.

Be it resolved that the Municipal Services Committee recommends to Council that the Roads Progress Report be received, as presented in MSC report RDS-2024-21.

Be it resolved that the Municipal Services Committee (MSC) recommends that Council receive for information purposes, report ENV-2024-10.

Be it resolved that the Municipal Services Committee (MSC) recommends that Council receive the WSP Monitoring Reports for information purposes, as presented in MSC Report ENV-2024-11.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that staff be authorized to issue an RFP in 2024 for a Waste Collection Vehicle that would be pre-approved for the 2025 budget, as presented in MSC report ENV-2024-12.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the proposed playground renovations and sign at the Westport Daycare located at 9863 County Rd #10 be approved, as presented in MSC Report FAC-2024-15; AND FURTHER that the lease agreement be updated so that all fixed assets remain with the property.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that a by-law be passed authorizing the Mayor and Clerk to sign an agreement awarding RFP PW 2024-16 for the Red Brick School House Roof replacement to Seamless Sheet Metal in the amount of $24,600.00 (plus $432.96, the Township’s portion of the HST), as presented in MSC Report FAC-2024-16.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that a by-law be passed authorizing the Mayor and Clerk to sign an agreement awarding RFP PW 2024-20 for the Architectural Services of the Gallagher Property to Seamless Bell and Associates Architecture in the amount of $12,800.00 plus $225.28, (the Township’s portion of the HST), as presented in MSC Report FAC-2024-17.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Municipal Properties Update Report be received for information, as presented in MSC report FAC-2024-18.

Be it resolved that a Special Municipal Services Committee be held on August 6th at 5:00 p.m. to review the RFP results for the Chantry Municipal Office. For (5): Councillor Carr, Councillor J. Banks, Councillor P. Banks, Councillor Dunfield, and Councillor Hutchings Against (3): Mayor Hoogenboom, Councillor Delaney, and Deputy Mayor Maxwell Voter Type: Majority (Present), Recorded

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Emergency & Protective Services monthly update covering the period of June 1st to June 30th, 2024, be approved, as presented in MSC Report FIRE-2024-13.

Be it resolved, that the Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes:  Delta and Area CEC Meeting: June 5 & June 26, 2024 Municipal Services Committee (PW) Minutes Monday, July 8, 2024 Pg. 7  Morton and Area CEC Meeting: June 19, 2024  Newboro and Area CEC Meeting: June 4, 2024  North Crosby and Area CEC Meeting: June 20, 2024  Portland and Area CEC Meeting: June 12, 2024  South Elmsley and Area CEC Meeting: June 6, 2024

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Recreation Update be received for information; AND FURTHER that the plaque for the memorial bench for Cathy Livingston be inscribed with wording once confirmed by the family, as presented in MSC report CLS- 2024-20.