Regular Council Meeting

it resolved, that the Corporation of the Township of Rideau Lakes Approves the Minutes and Adopts all Recommendations contained within the Minutes, unless otherwise dealt with, of the: Regular Council Meeting: January 6, 2025 Special Council Meeting: January 13, 2025 Municipal Services Committee PW Meeting: January 13, 2025

it resolved, that the Corporation of the Township of Rideau Lakes Approves the Minutes and Adopts all Recommendations contained within the Minutes, unless otherwise dealt with, of the: Planning Advisory and Committee of Adjustment Meeting: January 8, 2025

it resolved, that the Corporation of the Township of Rideau Lakes Approves the Minutes and Adopts all Recommendations contained within the Minutes, unless otherwise dealt with, of the: Special Council Meeting: January 8, 2025 Municipal Services Committee GG Meeting: January 27, 2025 Municipal Heritage Advisory Committee Meeting: January 16, 2025 Planning Advisory and Committee of Adjustment Meeting: January 22, 2025 AND FURTHER that Council Acknowledges the Minutes of the: Elgin Seniors Housing Board Meeting: January 29, 2025 Rideau Lakes Public Library Board Meetings: November 28 & December 13, 2024 Cataraqui Region Conservation Authority Special Meeting: December 4, 2024 Leeds, Grenville and Lanark District Health Unit Meeting: December 5, 2024 Rideau Valley Conservation Authority Meeting: November 28, 2024 Delta Athletic and Recreational Society Meeting: January 16, 2025

it resolved that By-Law 2025-14, being a By-Law to amend the Council Remuneration By-Law 2018-18 (Technology Allowance) be taken as read a first and second time, the short way this 3rd day of February, 2025.

it resolved that By-Law 2025-14 be taken as read a third time and finally passed this 3rd day of February, 2025.

it resolved that the following By-Laws be taken as read a first and second time the short way this 3rd day of February, 2025: By-Law 2025-15: Adopt Council – Staff Relations Policy By-Law 2025-16: Adopt Accountability and Transparency Policy By-Law 2025-17: Adopt Commemorative Bench and Tree Policy By-Law 2025-18: Accept and Dedicate Lands Future Road Widening By-Law 2025-19: CIP 2025-01 - 45 King Street, Delta By-Law 2025-20: Appointment of Chief Building Official - Brett Moreland By-Law 2025-21: Appointment of Treasurer - Allison Vereyken By-Law 2025-22: Agreement with Vermeer Canada INC - Brush Chipper By-Law 2025-23: Agreement with Colvoy Equipment - Packer By-Law 2025-24: Agreement with Groeneveld-Beka - Auto Greaser By-Law 2025-25: Agreement with Coulx Training - Grader By-Law 2025-26: Agreement with Ontario Fire Marshal's (OFM) Office By-Law 2025-27: Agreement with Fire Marque Inc. (FMI) By-Law 2025-28: Amend 2015-1 User Fees and Charges - Fire Response Recovery

it resolved that By-Laws 2025-15, 2025-16, 2025-17, 2025-18, 2025-19, 2025-20, 2025-21, 2025-22, 2025-23, 2025-24, 2025-25, 2025-26, 2025-27 and 2025-28 be taken as read a third time and finally passed this 3rd day of February, 2025.

WHEREAS Council adopted a Flag Policy under By-Law 2020-18, which outlined the requirements for the flying of Third-Party Flags; AND WHEREAS the Policy outlines that the only exemption to third-party flags is for the Portland on the Rideau Historical Society naval mast in Hanna Park which may fly the Canadian Flag, the Royal Canadian Navy Flag, the Kingsmill Crest Flag and the Township of Rideau Lakes Flag; AND WHEREAS from time to time, the Municipality receives requests for third-party or special purpose flags to be flown on municipal lands; AND WHEREAS the Council has a desire to amend the Policy to reflect that no third-party flags be flown; NOW THEREFORE be it resolved that a By-Law be brought forward to amend the Flag Policy to remove all sections under ‘Third-Party Flags’ and add the wording “Not permitted to be flown on municipally owned properties.”

it resolved that the Council of The Corporation of the Township of Rideau Lakes closes Meeting at 6:34 p.m. to discuss matters as per Section 239(2) of the Municipal Act : Regular Council Closed Meeting Minutes: December 2, 2024 Municipal Services Committee (PW) Closed Meeting Minutes: October 15, 2024, December 16, 2024 and January 13, 2025. Committee Appointments/Resignations: Section 239 (2)(b) - Personal matters about an identifiable individual, including Municipal or local board employee

it resolved that the Council of The Corporation of the Township of Rideau Lakes accepts the resignations of Reinhart Bigl, Trish Bolechowsky, and Clint Halladay (Elgin and Area Community Enhancement Committee) and thanks these individuals for their volunteer service to Rideau Lakes; AND FURTHER be it resolved that the following individuals be appointed to the local Community Enhancement Committees: Susie Mensen and Julie VanMuyen - Delta and Area CEC Molly Horn - Newboro and Area CEC

it resolved that the Council of The Corporation of the Township of Rideau Lakes directs staff to review the Terms of Reference for the CEC with the main goal to gain a clear understanding of the role of the CEC's and for them to be made less political.

it resolved that By-Law Number 2025-29 being a By-Law to Govern the Proceedings of the Council of The Corporation of the Township of Rideau Lakes at its Meeting held February 3, 2025 be taken as read a first, second and third time this 3rd day of February, 2025.

Be it resolved, that the Corporation of the Township of Rideau Lakes Approves the Minutes and Adopts all Recommendations contained within the Minutes, unless otherwise dealt with, of the:  Regular Council Meeting: January 6, 2025  Special Council Meeting: January 13, 2025  Municipal Services Committee PW Meeting: January 13, 2025

Be it resolved, that the Corporation of the Township of Rideau Lakes Approves the Minutes and Adopts all Recommendations contained within the Minutes, unless otherwise dealt with, of the:  Planning Advisory and Committee of Adjustment Meeting: January 8, 2025

Be it resolved, that the Corporation of the Township of Rideau Lakes Approves the Minutes and Adopts all Recommendations contained within the Minutes, unless otherwise dealt with, of the:  Special Council Meeting: January 8, 2025  Municipal Services Committee GG Meeting: January 27, 2025  Municipal Heritage Advisory Committee Meeting: January 16, 2025  Planning Advisory and Committee of Adjustment Meeting: January 22, 2025 Regular Council Meeting Monday, February 3, 2025 Pg. 4 AND FURTHER that Council Acknowledges the Minutes of the:  Elgin Seniors Housing Board Meeting: January 29, 2025  Rideau Lakes Public Library Board Meetings: November 28 & December 13, 2024  Cataraqui Region Conservation Authority Special Meeting: December 4, 2024  Leeds, Grenville and Lanark District Health Unit Meeting: December 5, 2024  Rideau Valley Conservation Authority Meeting: November 28, 2024  Delta Athletic and Recreational Society Meeting: January 16, 2025

Be it resolved that By-Law 2025-14, being a By-Law to amend the Council Remuneration By-Law 2018-18 (Technology Allowance) be taken as read a first and second time, the short way this 3rd day of February, 2025.

Be it resolved that By-Law 2025-14 be taken as read a third time and finally passed this 3rd day of February, 2025.

Be it resolved that the following By-Laws be taken as read a first and second time the short way this 3rd day of February, 2025:  By-Law 2025-15: Adopt Council – Staff Relations Policy Regular Council Meeting Monday, February 3, 2025 Pg. 5  By-Law 2025-16: Adopt Accountability and Transparency Policy  By-Law 2025-17: Adopt Commemorative Bench and Tree Policy  By-Law 2025-18: Accept and Dedicate Lands Future Road Widening  By-Law 2025-19: CIP 2025-01 - 45 King Street, Delta  By-Law 2025-20: Appointment of Chief Building Official - Brett Moreland  By-Law 2025-21: Appointment of Treasurer - Allison Vereyken  By-Law 2025-22: Agreement with Vermeer Canada INC - Brush Chipper  By-Law 2025-23: Agreement with Colvoy Equipment - Packer  By-Law 2025-24: Agreement with Groeneveld-Beka - Auto Greaser  By-Law 2025-25: Agreement with Coulx Training - Grader  By-Law 2025-26: Agreement with Ontario Fire Marshal's (OFM) Office  By-Law 2025-27: Agreement with Fire Marque Inc. (FMI)  By-Law 2025-28: Amend 2015-1 User Fees and Charges - Fire Response Recovery

Be it resolved that By-Laws 2025-15, 2025-16, 2025-17, 2025-18, 2025-19, 2025-20, 2025-21, 2025-22, 2025-23, 2025-24, 2025-25, 2025-26, 2025-27 and 2025-28 be taken as read a third time and finally passed this 3rd day of February, 2025.

WHEREAS Council adopted a Flag Policy under By-Law 2020-18, which outlined the requirements for the flying of Third-Party Flags; Regular Council Meeting Monday, February 3, 2025 Pg. 6 AND WHEREAS the Policy outlines that the only exemption to third-party flags is for the Portland on the Rideau Historical Society naval mast in Hanna Park which may fly the Canadian Flag, the Royal Canadian Navy Flag, the Kingsmill Crest Flag and the Township of Rideau Lakes Flag; AND WHEREAS from time to time, the Municipality receives requests for third-party or special purpose flags to be flown on municipal lands; AND WHEREAS the Council has a desire to amend the Policy to reflect that no third- party flags be flown; NOW THEREFORE be it resolved that a By-Law be brought forward to amend the Flag Policy to remove all sections under ‘Third-Party Flags’ and add the wording “Not permitted to be flown on municipally owned properties.”

Be it resolved that the Council of The Corporation of the Township of Rideau Lakes closes Meeting at 6:34 p.m. to discuss matters as per Section 239(2) of the Municipal Act:  Regular Council Closed Meeting Minutes: December 2, 2024  Municipal Services Committee (PW) Closed Meeting Minutes: October 15, 2024, December 16, 2024 and January 13, 2025.  Committee Appointments/Resignations: Section 239 (2)(b) - Personal matters about an identifiable individual, including Municipal or local board employee

Be it resolved that the Council of The Corporation of the Township of Rideau Lakes accepts the resignations of Reinhart Bigl, Trish Bolechowsky, and Clint Halladay (Elgin and Area Community Enhancement Committee) and thanks these individuals for their volunteer service to Rideau Lakes; AND FURTHER be it resolved that the following individuals be appointed to the local Community Enhancement Committees:  Susie Mensen and Julie VanMuyen - Delta and Area CEC  Molly Horn - Newboro and Area CEC

Be it resolved that the Council of The Corporation of the Township of Rideau Lakes directs staff to review the Terms of Reference for the CEC with the main goal to gain a clear understanding of the role of the CEC's and for them to be made less political.

Be it resolved that By-Law Number 2025-29 being a By-Law to Govern the Proceedings of the Council of The Corporation of the Township of Rideau Lakes at its Meeting held February 3, 2025 be taken as read a first, second and third time this 3rd day of February, 2025.