Municipal Services Committee (PW)

pass a Resolution that: The Agenda be approved and adopted as amended.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written September Departmental Update as provided by Brittany Mulhern Manager of Development Services.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Roads Progress Report as provided by Dan Chant, Manager of Roads and Drainage; AND FURTHER Recommends to Council that no further action be taken with the private fence on Bay Road.

pass a Resolution that: The Municipal Services Committee Acknowledges the written Environmental Services Update as provided by Ben Rothwell, Works and Facilities Coordinator.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Municipal Properties Update as provided by Malcolm Norwood, Manager of Facilities and Parks.

pass a Resolution that: The Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes: Delta and Area CEC Meeting: August 21, 2023 Morton and Area CEC Meeting: August 22, 2023 North Crosby and Area CEC Meeting: August 17, 2023 Portland and Area CEC Meeting: July 31, 2023 South Elmsley and Area CEC Meeting: August 10, 2023

pass a Resolution that: WHEREAS at the Delta and Area CEC Meeting held August 21, 2023 , Recommendation #4-2023 was passed requesting that Council accept the quote of $3230.61 from Zues electric and have a dimmer switch for the bright lights at the Delta Waterfront Park installed in 2023; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff be directed to move forward in 2023 to have a dimmer switch installed subsequent to obtaining additional quotes.

pass a Resolution that; WHEREAS at the Portland and Area Community Enhancement Committee meeting held July 31, 2023, Recommendation #12-2023 was passed recommending to Council that a sign be posted at the hall demolition site to let visitors know that it is the future site of the Portland Hall/ Library; NOW THEREFORE the Municipal Services Committee Recommends to Council that a sign be posted.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Recreation and Beautification Update as provided by Leila Stafford, Recreation and Volunteer Coordinator; AND FURTHER recommends to Council that the waterfront park in Delta be formally named Millstream Park; AND FURTHER recommends to Council that the Storm Baseball League be granted permission to place a 10x10 shed at Shillington Park.

pass a Resolution that; The Municipal Services Committee Acknowledges the verbal and written report regarding Township owned Properties as provided by Mike Dwyer, CAO; AND FURTHER Recommends to Council that staff be directed to proceed with the transfer of the undevelopable island lots to the Rideau Waterway Land Trust; AND FURTHER that staff look into arranging a tour for some of these properties.

pass a Resolution that: WHEREAS correspondence was received from the Otter Lake Landowners Association requesting that Council rescind Resolution #103-2019 which directed staff to request the RVCA to continue the beaver management program on Otter Creek; NOW THEREFORE the Municipal Services Committee Recommends that Council confirm their position to not engage in beaver management on Otter Creek except for maintaining clear flow through culverts at municipal roads.

pass a Resolution that; Correspondence items 14.2 and 14.3 be received and filed.

pass a Resolution that: The Municipal Services Committee moves into closed session at 11:33 a.m. to discuss the following matters: Municipal Services Committee Closed Session Meeting Minutes of August 14, 2023; In Memory of: Section 239 (2)(b) - Personal matters about an identifiable individual, including Municipal or local board employee; CAZ Property Acquisition: Section 239 (2)(c) - A proposed or pending acquisition or disposition of land by the Municipality or local board; and Gallipeau Subdivision: Section 239 (2)(e) - Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

pass a Resolution that: The Municipal Services Committee of The Corporation of the Township of Rideau Lakes Approves and adopts the Minutes of the Closed Session of the Municipal Services Committee (PW) Meeting held August 14, 2023; AND FURTHER that the Municipal Services Committee Provided direction to Staff and authorizes Staff to follow through on matters as discussed in closed session as per Section 239(2) of the Municipal Act .

pass a Resolution that: The Municipal Services Committee Confirms the Proceedings of the Committee Meeting held Monday, September 11, 2023.

pass a Resolution that: This meeting do now adjourn at 12:48 p.m.

To pass a Resolution that: Municipal Services Committee (PW) Monday, September 11, 2023 Pg 2 The Agenda be approved and adopted as amended.

To pass a Resolution that; The Municipal Services Committee Recommends to Council that Recommendation #119-2023 with regards to access for a septic system replacement at 39 Main St. in Elgin through the Municipal Parking Lot be rescinded; AND FURTHER that the Municipal Services Committee Recommends to Council that access be provided through Halladay St. For (3): Councillor J. Banks, Councillor P. Banks, and Councillor Carr Against (6): Mayor Hoogenboom, Deputy Mayor Pollard, Councillor Delaney, Councillor Dunfield, Councillor Hutchings, and Councillor Maxwell Voter Type: Majority (Present), Recorded

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written September Departmental Update as provided by Brittany Mulhern Manager of Development Services.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Roads Progress Report as provided by Dan Chant, Manager of Roads and Drainage; AND FURTHER Recommends to Council that no further action be taken with the private fence on Bay Road.

To pass a Resolution that: Municipal Services Committee (PW) Monday, September 11, 2023 Pg 4 The Municipal Services Committee Acknowledges the written Environmental Services Update as provided by Ben Rothwell, Works and Facilities Coordinator.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Municipal Properties Update as provided by Malcolm Norwood, Manager of Facilities and Parks.

To pass a Resolution that: The Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes:  Delta and Area CEC Meeting: August 21, 2023 Municipal Services Committee (PW) Monday, September 11, 2023 Pg 5  Morton and Area CEC Meeting: August 22, 2023  North Crosby and Area CEC Meeting: August 17, 2023  Portland and Area CEC Meeting: July 31, 2023  South Elmsley and Area CEC Meeting: August 10, 2023

To pass a Resolution that: WHEREAS at the Delta and Area CEC Meeting held August 21, 2023 , Recommendation #4-2023 was passed requesting that Council accept the quote of $3230.61 from Zues electric and have a dimmer switch for the bright lights at the Delta Waterfront Park installed in 2023; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff be directed to move forward in 2023 to have a dimmer switch installed subsequent to obtaining additional quotes.

To pass a Resolution that; WHEREAS at the Portland and Area Community Enhancement Committee meeting held July 31, 2023, Recommendation #12-2023 was passed recommending to Council that a sign be posted at the hall demolition site to let visitors know that it is the future site of the Portland Hall/ Library; NOW THEREFORE the Municipal Services Committee Recommends to Council that a sign be posted.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Recreation and Beautification Update as provided by Leila Stafford, Recreation and Volunteer Coordinator; AND FURTHER recommends to Council that the waterfront park in Delta be formally named Millstream Park; AND FURTHER recommends to Council that the Storm Baseball League be granted permission to place a 10x10 shed at Shillington Park.

To pass a Resolution that; The Municipal Services Committee Acknowledges the verbal and written report regarding Township owned Properties as provided by Mike Dwyer, CAO; AND FURTHER Recommends to Council that staff be directed to proceed with the transfer of the undevelopable island lots to the Rideau Waterway Land Trust; AND FURTHER that staff look into arranging a tour for some of these properties.

To pass a Resolution that: WHEREAS correspondence was received from the Otter Lake Landowners Association requesting that Council rescind Resolution #103-2019 which directed staff to request the RVCA to continue the beaver management program on Otter Creek; NOW THEREFORE the Municipal Services Committee Recommends that Council confirm their position to not engage in beaver management on Otter Creek except for maintaining clear flow through culverts at municipal roads.

To pass a Resolution that; Correspondence items 14.2 and 14.3 be received and filed.

To pass a Resolution that: The Municipal Services Committee moves into closed session at 11:33 a.m. to discuss the following matters:  Municipal Services Committee Closed Session Meeting Minutes of August 14, 2023; Municipal Services Committee (PW) Monday, September 11, 2023 Pg 9  In Memory of: Section 239 (2)(b) - Personal matters about an identifiable individual, including Municipal or local board employee;  CAZ Property Acquisition: Section 239 (2)(c) - A proposed or pending acquisition or disposition of land by the Municipality or local board; and  Gallipeau Subdivision: Section 239 (2)(e) - Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

To pass a Resolution that: The Municipal Services Committee of The Corporation of the Township of Rideau Lakes Approves and adopts the Minutes of the Closed Session of the Municipal Services Committee (PW) Meeting held August 14, 2023; AND FURTHER that the Municipal Services Committee Provided direction to Staff and authorizes Staff to follow through on matters as discussed in closed session as per Section 239(2) of the Municipal Act.

To pass a Resolution that: The Municipal Services Committee Confirms the Proceedings of the Committee Meeting held Monday, September 11, 2023.

Municipal Services Committee (PW) Monday, September 11, 2023 Pg 10 To pass a Resolution that: This meeting do now adjourn at 12:48 p.m.