Regular Council Meeting

it resolved that the correspondence from Dan Berty, regarding Referendum survey results be added to the agenda under item 14.2.

it resolved, that the Agenda be approved and adopted as amended.

it resolved that the Council of the Corporation of the Township of Rideau Lakes acknowledges the presentation by Vicki Stevenson, Rideau Lakes Public Library CEO, regarding their Annual 2024 Report.

it resolved that the Council of the Corporation of the Township of Rideau Lakes acknowledges the delegation from Doug Phillips regarding Amending the Council Remuneration - Conference/Seminar Per Diem Rate.

it resolved that the Council of the Corporation of the Township of Rideau Lakes acknowledges the delegation from Kimberley Marshall, Public Health Nurse, regarding the Community and Safety Wellbeing Plan.

it resolved that the Council of The Corporation of the Township of Rideau Lakes closes the Meeting at 6:44 p.m. to discuss matters as per Section 239(2) of the Municipal Act, : Closed Minutes of November 4, 2024 & November 25, 2024; Committee/Board Resignations: Section 239(2)(b) Personal matters about an identifiable individual, including Municipal or local board employees; Legal Opinion: Section 239 (2)(f) - Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; Lisa Gomes letter and Integrity Commissioner: Section 239 (2)(b) - Personal matters about an identifiable individual including Municipal or local board employees.

it resolved that the Council of The Corporation of the Township of Rideau Lakes appoints the following volunteer members: Delta and Area Community Enhancement Committee: Amy Patry North Crosby and Area Community Enhancement Committee: Ruth Rooksby South Elmsley and Area Community Enhancement Committee: Aline McRory AND FURTHER accepts with regret the following resignations: Delta and Area Community Enhancement Committee: Olivia DeFreitas and Joanne Van Dreumel Elgin and Area Community Enhancement Committee: Mary Roantree and Donna Robinson Portland and Area Community Enhancement Committee: Sandra Preston South Elmsley and Area Community Enhancement Committee: Karen MacPhail

WHEREAS at the Accessibility Advisory Committee Meeting held November 14, 2024, Recommendation #7-2024 was passed recommending to Council that the Multi-Year Accessibility Plan (2025-2029) be adopted; NOW THEREFORE be it resolved, that a By-Law be brought forward to the next Council meeting to adopt the Multi-Year Accessibility Plan (2025-2029).

WHEREAS at the Delta Athletic and Recreation Society Meeting held on November 19, 2024, Recommendations 32, 33 and 34 were passed related to requests to Council on budget items, fire hoses for flooding, and outdoor lights on the building; NOW THEREFORE be it resolved, that the Council of The Corporation of the Township of Rideau Lakes hereby directs staff to include the items requested for consideration in the 2025 budget discussion; AND FURTHER, that staff determine if there are any hoses that may be available from the Fire Department that could be donated; AND FURTHER, that staff be directed to check on the issues with the lights on the building.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the scope of work for IDEA be expanded to include the design/tender for a new build for the municipal offices, as recommended by the Municipal Offices Working Group, and as presented in MSC report CAO-2024-15.

it resolved that the Council of The Corporation of the Township of Rideau Lakes approves and adopts the minutes of the Planning Advisory and Committee of Adjustment Meetings dated November 13, 2024, excluding Resolution #133-2024.

it resolved, that the Council of the Corporation of the Township of Rideau Lakes Approves the Minutes and Adopts all Recommendations contained within the Minutes, unless otherwise dealt with, of the: Regular Council Meeting: November 4, 2024 Municipal Services Committee PW Meeting: November 12, 2024 Special Municipal Services Committee GG Meeting: November 18, 2024 Municipal Services Committee GG Meeting: November 25, 2024, excluding Recommendation #201-2024; Economic Development Committee Meeting: November 4, 2024 Accessibility Advisory Committee Meeting: November 14, 2024 Municipal Heritage Advisory Committee Meeting: November 21, 202 AND FURTHER that Council Acknowledges the Minutes of the: Cataraqui Region Conservation Authority: September 25, 2024 Leeds, Grenville and Lanark District Health Unit Meeting: October 17, 2024 Delta Athletic Recreational Society Meeting: November 19, 2024

it resolved that the following By-Laws be taken as read a first and second time the short way this 2nd day of December, 2024: By-Law 2024-116: Road Renaming (R12) (Redwing, Highlife, Stargazer, Higginson Trail) By-Law 2024-117: Stop Up and Close Part 3 - 20 Colborne St. (BSB) By-Law 2024-118: Agreement with Andrew Parent, operating as North Grenville Pound By-Law 2024-119: Agreement with ADR Chambers Inc.- Integrity Commissioner Services By-Law 2024-120: Agreement with PSD Citywide Inc. - Asset Management Plan By-Law 2024-121: Adopt Human Resources Policy and Procedure Manual By-Law 2024-122: Adopts Corporate Asset Naming Policy By-Law 2024-123: Amend By-Law 2018-18 (Compensation) - Per Diem

it resolved that By-Laws 2024-116, 2024-117, 2024-118, 2024-119, 2024-120, 2024-121 and 2024-122 be taken as read a third time and finally passed this 2nd day of December, 2024.

it resolved that By-Law 2024-123 be taken as read a third time and finally passed this 2nd day of December, 2024.

it resolved that the Council of the Corporation of the Township of Rideau Lakes Receives and Files Correspondence Item 14.1.

WHEREAS Section 14 of the Procedural By-Law (2023-48) provides opportunities for the public to attend Council/Committee meetings in the form of a delegation; AND WHEREAS Section 11.3 of the Procedural By-Law provides that Documentation and written reports to be included in a Council or Committee agenda shall be completed and made available to the Clerk/designate or Committee Secretary no later than 4:00 p.m. on the Wednesday immediately preceding regular meetings; NOW THEREFORE be it resolved that a By-Law be brought forward to Amend Section 14 of the Procedural By-Law to include that all delegations are required to submit a written statement and/or presentation, which will be included in the agenda package, no later than 4:00 p.m. on the Wednesday immediately preceding regular meetings in order to be accepted on the Agenda; AND FURTHER that Section 14 also include the following: No Person presenting as a delegation shall: Speak disrespectfully about any person; Use offensive words or unparliamentary language; Speak on any subject other than the subject that he/she received approval from the Clerk; Disobey the rules of order or a decision of Council Return as a Delegation to speak to the same subject matter; Be promotional or for the purposes of generating publicity Reflect upon the motives of members of Council who may have voted for or against a particular motion; Reflect upon the motives of staff in giving advice to Council Engage in debate during your presentation That no

WHEREAS members of the Municipal Council of Rideau Lakes are encouraged to be involved in their community by participating in various Committees of Council; AND WHEREAS under Section 10 of the Procedural By-Law (2023-48), it states that the Mayor selects the members of Council who are to serve on Committees and Boards; AND WHEREAS the Mayor has prepared a list detailing which council members are to sit on Committees and Boards for the next 2 years of this current term of Council; AND WHEREAS some members of Council have expressed an interest to be appointed to additional committees; NOW THEREFORE be it resolved that a By-Law be brought forward to amend the following: By-Law 2023-09 (Establish Planning Advisory and Committee of Adjustment) Section 2 be amended to read: That the Planning Advisory and Committee of Adjustment shall be comprised of any member of Council who wishes to sit on the Committee and one member of the Public. These appointments are to be made by Resolution of Council. Section 5 be amended to read: Quorum shall mean 50% + 1 of the members appointed. By-Law 2017-57 (Establish Economic Development Committee) Schedule A under Administration, be amended to read: That the Economic Development Committee shall be comprised of any member of Council who wishes to sit on the Committee. These appointments are to be made by Resolution of Council. To be removed: Appointment of Regular Members shall be at the direction of the Mayor as per the procedural by-law. To amend

it Resolved that By-Law Number 2024-124, being a By-Law to Govern the Proceedings of the Council of The Corporation of the Township of Rideau Lakes at its Meeting held December 2, 2024 be taken as read a first, second and third time this 2nd day of December, 2024.

Be it resolved that the correspondence from Dan Berty, regarding Referendum survey results be added to the agenda under item 14.2. For (4): Mayor Hoogenboom, Councillor Delaney, Councillor Maxwell, and Councillor Pollard Against (5): Deputy Mayor P. Banks, Councillor J. Banks, Councillor Carr, Councillor Dunfield, and Councillor Hutchings Voter Type: Majority (Present), Recorded

Be it resolved, that the Agenda be approved and adopted as amended.

Be it resolved that the Council of the Corporation of the Township of Rideau Lakes acknowledges the presentation by Vicki Stevenson, Rideau Lakes Public Library CEO, regarding their Annual 2024 Report.

Be it resolved that the Council of the Corporation of the Township of Rideau Lakes acknowledges the delegation from Doug Phillips regarding Amending the Council Remuneration - Conference/Seminar Per Diem Rate.

Be it resolved that the Council of the Corporation of the Township of Rideau Lakes acknowledges the delegation from Kimberley Marshall, Public Health Nurse, regarding the Community and Safety Wellbeing Plan.

Be it resolved that the Council of The Corporation of the Township of Rideau Lakes closes the Meeting at 6:44 p.m. to discuss matters as per Section 239(2) of the Municipal Act,:  Closed Minutes of November 4, 2024 & November 25, 2024;  Committee/Board Resignations: Section 239(2)(b) Personal matters about an identifiable individual, including Municipal or local board employees;  Legal Opinion: Section 239 (2)(f) - Advice that is subject to solicitor-client privilege, including communications necessary for that purpose;  Lisa Gomes letter and Integrity Commissioner: Section 239 (2)(b) - Personal matters about an identifiable individual including Municipal or local board employees.

Be it resolved that the Council of The Corporation of the Township of Rideau Lakes appoints the following volunteer members:  Delta and Area Community Enhancement Committee: Amy Patry  North Crosby and Area Community Enhancement Committee: Ruth Rooksby  South Elmsley and Area Community Enhancement Committee: Aline McRory AND FURTHER accepts with regret the following resignations:  Delta and Area Community Enhancement Committee: Olivia DeFreitas and Joanne Van Dreumel  Elgin and Area Community Enhancement Committee: Mary Roantree and Donna Robinson  Portland and Area Community Enhancement Committee: Sandra Preston  South Elmsley and Area Community Enhancement Committee: Karen MacPhail Regular Council Meeting Monday, December 2, 2024 Pg. 5

Regular Council Meeting Monday, December 2, 2024 Pg. 6 Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the scope of work for IDEA be expanded to include the design/tender for a new build for the municipal offices, as recommended by the Municipal Offices Working Group, and as presented in MSC report CAO-2024-15. For (4): Mayor Hoogenboom, Councillor Delaney, Councillor Maxwell, and Councillor Pollard Against (5): Deputy Mayor P. Banks, Councillor J. Banks, Councillor Carr, Councillor Dunfield, and Councillor Hutchings Voter Type: Majority (Present), Recorded

Be it resolved that the Council of The Corporation of the Township of Rideau Lakes approves and adopts the minutes of the Planning Advisory and Committee of Adjustment Meetings dated November 13, 2024, excluding Resolution #133-2024. Regular Council Meeting Monday, December 2, 2024 Pg. 7

Be it resolved, that the Council of the Corporation of the Township of Rideau Lakes Approves the Minutes and Adopts all Recommendations contained within the Minutes, unless otherwise dealt with, of the:  Regular Council Meeting: November 4, 2024  Municipal Services Committee PW Meeting: November 12, 2024  Special Municipal Services Committee GG Meeting: November 18, 2024  Municipal Services Committee GG Meeting: November 25, 2024, excluding Recommendation #201-2024;  Economic Development Committee Meeting: November 4, 2024  Accessibility Advisory Committee Meeting: November 14, 2024  Municipal Heritage Advisory Committee Meeting: November 21, 202 AND FURTHER that Council Acknowledges the Minutes of the:  Cataraqui Region Conservation Authority: September 25, 2024  Leeds, Grenville and Lanark District Health Unit Meeting: October 17, 2024  Delta Athletic Recreational Society Meeting: November 19, 2024

Be it resolved that the following By-Laws be taken as read a first and second time the short way this 2nd day of December, 2024:  By-Law 2024-116: Road Renaming (R12) (Redwing, Highlife, Stargazer, Higginson Trail)  By-Law 2024-117: Stop Up and Close Part 3 - 20 Colborne St. (BSB) Regular Council Meeting Monday, December 2, 2024 Pg. 8  By-Law 2024-118: Agreement with Andrew Parent, operating as North Grenville Pound  By-Law 2024-119: Agreement with ADR Chambers Inc.- Integrity Commissioner Services  By-Law 2024-120: Agreement with PSD Citywide Inc. - Asset Management Plan  By-Law 2024-121: Adopt Human Resources Policy and Procedure Manual  By-Law 2024-122: Adopts Corporate Asset Naming Policy  By-Law 2024-123: Amend By-Law 2018-18 (Compensation) - Per Diem

Be it resolved that By-Laws 2024-116, 2024-117, 2024-118, 2024-119, 2024-120, 2024- 121 and 2024-122 be taken as read a third time and finally passed this 2nd day of December, 2024.

Be it resolved that By-Law 2024-123 be taken as read a third time and finally passed this 2nd day of December, 2024. For (5): Deputy Mayor P. Banks, Councillor J. Banks, Councillor Carr, Councillor Dunfield, and Councillor Hutchings Against (4): Mayor Hoogenboom, Councillor Delaney, Councillor Maxwell, and Councillor Pollard Voter Type: Majority (Present), Recorded

Be it resolved that the Council of the Corporation of the Township of Rideau Lakes Receives and Files Correspondence Item 14.1.

Be it Resolved that By-Law Number 2024-124, being a By-Law to Govern the Proceedings of the Council of The Corporation of the Township of Rideau Lakes at its Meeting held December 2, 2024 be taken as read a first, second and third time this 2nd day of December, 2024.