Municipal Services Committee (PW)

it resolved, that the Agenda be approved and adopted as amended.

it resolved that the Municipal Services Committee (MSC) acknowledges the presentation by Jane Hess, Coordinator of Every Kid in Our Communities, regarding services offered.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Development Services Department Update including the Permit and Application Year to Year Comparison and the January 2025 Permit and Application Activity be received for information, as presented in MSC report DS-2025-03

it resolved that the Municipal Services Committee (MSC) recommends to Council that staff be directed to undertake Option #2 (Stop up and close a section of the Township road allowance) to address the well at 51 King Street in Delta, as presented in MSC Report DS-2025-04.

it resolved that the Municipal Services Committee recommends to Council that the Roads Progress Report for February 2025 be received, as presented in MSC report RDS-2025-04.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Tender pricing for Operational Services be received, and further that the results be kept on file for any 2025 projects that may arise throughout the year, as presented in MSC Report RDS-2025-05.

it resolved that the Municipal Services Committee (MSC) recommends to Council that a By-Law be passed authorizing the Mayor and Clerk to sign an agreement with Da-Lee Dust Control LTD. for Dust Suppressant (Tender PW2025-2) at $.388/litre, as presented in MSC Report RDS-2025-06.

it resolved that the Municipal Services Committee (MSC) recommends to Council that a By-Law be passed authorizing the Mayor and Clerk to sign a contract for Street Sweeping (PW2025-3) with Gutters to Glory Sweeping for the tendered price of $34,864.00 (plus the Township’s portion of the HST), as presented in MSC Report RDS-2025-07.

it resolved that the Municipal Services Committee (MSC) recommends to Council that a By-Law be passed authorizing the Mayor and Clerk to sign an agreement for Granular Placement (PW2025-4) with G. Tackaberry & Sons Construction at the RFP submitted prices, (plus the Township’s portion of the HST), as presented in MSC Report RDS-2025-08.

it resolved that the Municipal Services Committee (MSC) recommends to Council that a By-Law be passed authorizing the Mayor and Clerk to sign a contract for Surface Treatment (PW2025-5) to Millers Paving Ltd. for the tendered prices (plus the Township’s portion of the HST), as presented in MSC Report RDS-2025-09.

it resolved that the Municipal Services Committee (MSC) recommends to Council that a By-Law be passed authorizing the Mayor and Clerk to sign a contract for Asphalt Paving (PW2025-6) with G. Tackaberry & Sons Construction at the submitted RFP prices, (plus the Township’s portion of the HST), as presented in MSC Report RDS-2025-10.

it resolved that the Municipal Services Committee (MSC) recommends to Council that it receives the Environmental Services Update for February 2025 for information purposes, as presented in MSC report ENV-2025-02.

it resolved that the Municipal Services Committee (MSC) recommends to Council that a By-Law be passed to adopt the Non-Profit Bag Tag Policy, as presented in MSC report ENV-2025-03.

it resolved that the Municipal Services Committee (MSC) recommends to Council that staff be authorized to replace a 2015 Zero Turn Kubota Lawn Tractor diesel engine as quoted by Weagant Farm Supplies at a price of $9,495.87 plus tax and pre-approves this capital item in the 2025 budget, as presented in MSC report FAC-2025-04.

it resolved that the Municipal Services Committee (MSC) recommends that Council approves a manual lift vs proposed collapsible ramp to access the retractable stage at the Portland Community Hall, as presented in MSC Report FAC-2025-05.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Municipal Properties Update Report for February 2025 be received for information, as presented in MSC report FAC-2025-06.

it resolved that the Municipal Services Committee (MSC) recommends that Council: Approve the implementation of an Administrative Monetary Penalty (AMP) system for the Municipality of Rideau Lakes to enhance by-law enforcement and promote compliance; and Direct staff to prepare the necessary By-Law and policy amendments to operationalize the AMP system, including public education and staff training requirements. as presented in MSC Report FIRE-2025-04.

it resolved, that the Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes: Delta and Area CEC Meeting: January 22, 2025 Elgin and Area CEC Meeting: December 10, 2024 Morton and Area CEC Meeting: January 28, 2025 Newboro and Area CEC Meeting: January 14, 2025 North Crosby and Area CEC Meeting: November 21, 2024 Portland and Area CEC Meeting: January 25, 2025 South Elmsley and Area CEC Meeting: January 8, 2025

WHEREAS at the Portland and Area Community Enhancement Committee meeting held January 29, 2025, Motion # 2025-03 was passed recommending that Council approved the payment of postage for the Lantern because it's for the whole Municipality; NOW THEREFORE be it resolved that the Municipal Services Committee Recommends to Council that postage costs for the Portland Lantern, distributed through Canada Post's neighbourhood mailout for the Portland area, be the responsibility of the Portland and Area CEC.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Recreation Update for February 2025 be received for information, as presented in MSC report CLS-2025-02.

it resolved that the Municipal Services Committee (MSC) recommends to Council that staff be authorized to apply to the Community Sport and Recreation Infrastructure Stream 2: New Builds/Signature New Builds Grant for Option#1a (Replace the Portland Harbour Main dock), as presented in MSC Report CLS-2025-03.

it resolved, that the Municipal Services Committee moves into closed session at 12:06 p.m. to discuss the following matters: Section 239 (2)(i): A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; Township Property: Section 239 (2)(c) - A proposed or pending acquisition or disposition of land by the Municipality or local board; Council Concerns: Section 239 (2)(b) - Personal matters about an identifiable individual including municipal or local board employees.

Municipal Services Committee (PW) Monday, February 10, 2025 Pg. 2 Be it resolved, that the Agenda be approved and adopted as amended.

Be it resolved that the Municipal Services Committee (MSC) acknowledges the presentation by Jane Hess, Coordinator of Every Kid in Our Communities, regarding services offered.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Development Services Department Update including the Permit and Application Year to Year Comparison and the January 2025 Permit and Application Activity be received for information, as presented in MSC report DS-2025-03 Municipal Services Committee (PW) Monday, February 10, 2025 Pg. 3

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that staff be directed to undertake Option #2 (Stop up and close a section of the Township road allowance) to address the well at 51 King Street in Delta, as presented in MSC Report DS-2025-04.

Be it resolved that the Municipal Services Committee recommends to Council that the Roads Progress Report for February 2025 be received, as presented in MSC report RDS-2025-04.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Tender pricing for Operational Services be received, and further that the results be kept on file for any 2025 projects that may arise throughout the year, as presented in MSC Report RDS-2025-05.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that a By-Law be passed authorizing the Mayor and Clerk to sign an agreement with Da-Lee Dust Control LTD. for Dust Suppressant (Tender PW2025-2) at $.388/litre, as presented in MSC Report RDS-2025-06.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that a By-Law be passed authorizing the Mayor and Clerk to sign a contract for Street Sweeping (PW2025-3) with Gutters to Glory Sweeping for the tendered price of $34,864.00 (plus the Township’s portion of the HST), as presented in MSC Report RDS-2025-07.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that a By-Law be passed authorizing the Mayor and Clerk to sign an agreement for Granular Placement (PW2025-4) with G. Tackaberry & Sons Construction at the RFP submitted prices, (plus the Township’s portion of the HST), as presented in MSC Report RDS-2025-08. Municipal Services Committee (PW) Monday, February 10, 2025 Pg. 5

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that a By-Law be passed authorizing the Mayor and Clerk to sign a contract for Surface Treatment (PW2025-5) to Millers Paving Ltd. for the tendered prices (plus the Township’s portion of the HST), as presented in MSC Report RDS-2025-09.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that a By-Law be passed authorizing the Mayor and Clerk to sign a contract for Asphalt Paving (PW2025-6) with G. Tackaberry & Sons Construction at the submitted RFP prices, (plus the Township’s portion of the HST), as presented in MSC Report RDS- 2025-10.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that it receives the Environmental Services Update for February 2025 for information purposes, as presented in MSC report ENV-2025-02. Municipal Services Committee (PW) Monday, February 10, 2025 Pg. 6

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that a By-Law be passed to adopt the Non-Profit Bag Tag Policy, as presented in MSC report ENV-2025-03.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that staff be authorized to replace a 2015 Zero Turn Kubota Lawn Tractor diesel engine as quoted by Weagant Farm Supplies at a price of $9,495.87 plus tax and pre-approves this capital item in the 2025 budget, as presented in MSC report FAC-2025-04.

Be it resolved that the Municipal Services Committee (MSC) recommends that Council approves a manual lift vs proposed collapsible ramp to access the retractable stage at the Portland Community Hall, as presented in MSC Report FAC-2025-05. Municipal Services Committee (PW) Monday, February 10, 2025 Pg. 7

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Municipal Properties Update Report for February 2025 be received for information, as presented in MSC report FAC-2025-06.

Be it resolved that the Municipal Services Committee (MSC) recommends that Council: 1. Approve the implementation of an Administrative Monetary Penalty (AMP) system for the Municipality of Rideau Lakes to enhance by- law enforcement and promote compliance; and 2. Direct staff to prepare the necessary By-Law and policy amendments to operationalize the AMP system, including public education and staff training requirements. as presented in MSC Report FIRE-2025-04.

Be it resolved, that the Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes:  Delta and Area CEC Meeting: January 22, 2025  Elgin and Area CEC Meeting: December 10, 2024  Morton and Area CEC Meeting: January 28, 2025  Newboro and Area CEC Meeting: January 14, 2025  North Crosby and Area CEC Meeting: November 21, 2024  Portland and Area CEC Meeting: January 25, 2025  South Elmsley and Area CEC Meeting: January 8, 2025

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Recreation Update for February 2025 be received for information, as presented in MSC report CLS-2025-02.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that staff be authorized to apply to the Community Sport and Recreation Infrastructure Stream 2: New Builds/Signature New Builds Grant for Option#1a (Replace the Portland Harbour Main dock), as presented in MSC Report CLS-2025-03.

Be it resolved, that the Municipal Services Committee moves into closed session at 12:06 p.m. to discuss the following matters:  Section 239 (2)(i): A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization;  Township Property: Section 239 (2)(c) - A proposed or pending acquisition or disposition of land by the Municipality or local board;  Council Concerns: Section 239 (2)(b) - Personal matters about an identifiable individual including municipal or local board employees. Municipal Services Committee (PW) Monday, February 10, 2025 Pg. 11