Municipal Services Committee (GG)

it resolved, that the agenda be approved and adopted as presented.

it resolved, that the Municipal Services Committee (MSC) acknowledges the presentation from Sofia Sheikh, Municipal Advisor, and Peter Sizov, Senior Municipal Financial Advisor from Ministry of Municipal Affairs and Housing.

it resolved that the Municipal Services Committee (MSC) recommends that Council authorizes the Treasurer to write off all taxes, penalty and charges on the property identified as ARN 0831 836 051 03700 0000 in the amount of $71,211.03 as follows: 1) $41,296.27 Municipal share to be taken from the uncollectable tax allowance account. 2) $12,142.72 County share will be charged back accordingly through the annual Levy payment. 3) $17,772.04 Education share will be charged back accordingly through the annual Levy payment. This recommendation is in accordance with Section 354 of the Municipal Act, as presented in MSC report FIN-2024-15.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Emergency & Protective Services monthly update provided on May 27, 2024, covering the period of April 1 – April 30, 2024, be approved, as presented in MSC Report FIRE-2024-07.

it resolved that the Municipal Services Committee (MSC) recommends to Council that it repeals By-law 2007-108 and updates By-law 2019-16: a By-Law to prescribe the precautions and conditions under which fires may be set in Open Air to include “Fireworks and Flying lanterns are prohibited from use during a fire ban,” as presented in MSC Report FIRE-2024-08.

it resolved that the Municipal Services Committee (MSC) defers the issue to obtain additional information from staff.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Township approves covering the cost of insurance for Elgin Days parade and vendors in the amount of up to $815.98+HST, and the Newboro Canada Day and the Delta Fair Parade in the amount of $64.45+HST each, to be funded from Grants to Others, as presented in MSC Report CLS-2024-13.

it resolved that the main motion be

it resolved that the Municipal Services Committee (MSC) recommends to Council that Councillor Councillor Sue Dunfield be appointed to sit on the Delta Athletic and Recreation Society (DARS) Committee; AND FURTHER that By-Law 2018-18 (Compensation and Remuneration for Members of Council) be amended to include the Delta Athletic and Recreation Society (DARS) with an annual stipend of $400, as presented in MSC Report ADM-2024-05.

it resolved that the Municipal Services Committee directs staff to release an RFP for design services with the main goal being that as much of the current office space as possible be utilized, while taking into consideration a design for expansion that is large enough to fit all employees now and in the foreseeable future; while creating a comfortable and creative place to work; AND FURTHER that the successful designer establishes a needs and wants list from staff through an internal survey and/or the CAO that provides up to ten recommendations for their new work space and it be provided to and approved by Council as one of the first steps in this process; AND FURTHER the successful designer shall prepare two concept designs of which Council will chose one so that a relatively accurate budget can be established; AND FURTHER that there be a tender ready design by December 20th 2024 for the Chantry Municipal Office in order to commence construction in spring 2025.

it resolved that the Municipal Services Committee directs staff to release an RFP for design services with the main goal being that as much of the current office space as possible be utilized, while taking into consideration a design for expansion that is large enough to fit all employees now and in the foreseeable future; while creating a comfortable and creative place to work; AND FURTHER that the successful designer establishes a needs and wants list from staff through an internal survey and/or the CAO that provides up to ten recommendations for their new work space and it be provided to and approved by Council as one of the first steps in this process; AND FURTHER the successful designer shall prepare two concept designs of which Council will chose one so that a relatively accurate budget can be established; AND FURTHER that there be a tender ready design by December 20th 2024 for the Chantry Municipal Office.

Ronald E Holman Centre is currently under construction of a major recreation complex to include such amenities as a pump track, pickle ball court and pavilion for shelter, a walking path, a playground, a timber framed entrance, an electronic sign, lighting for the sport facilities and other facilities as needed; Therefore be it resolved, that the Treasurer prepare a report identifying the anticipated budget amount for the complete project, identify all revenue sources received from day one, identify all costs incurred to date and provide all anticipated future revenue sources and expenditures so the members of Council may clearly understand future budget requests associated with this project.

it resolved, that the Council of the Township of Rideau Lakes supports Resolution #2024-94 from Loyalist Township regarding urging the Provincial Government to take caution against acting on the recommendations stated in the Auditor General’s Report on Value-for-Money Audit of Public Health Ontario.

it resolved, that the Council of the Township of Rideau Lakes supports Resolution #2024-95 from Loyalist Township calling on the Federal Government to re-evaluate their lack of funding for municipalities with a population less than 50,000 in rural Ontario and to make available funding for infrastructure programs to help build infrastructure to help build much-needed new homes.

it resolved that the Council of the Township of Rideau Lakes supports the Town of Smiths Falls Resolution requesting that the the Government of Canada and the High Frequency Rail Project Office locate a passenger rail station in the Town of Smiths Falls to provide convenient regional access to the new service.

WHEREAS victims of accidents are subjected to years of waiting on settlements from insurance company’s; AND WHEREAS settlement funds are paid by the Insurance Company to the victim’s Lawyer to distribute; AND WHEREAS when the victim’s Lawyer distributes the settlement funds to the victim, the lawyer’s fees including the HST charges are deducted from the total settlement amount received by the victim; NOW THEREFORE be it resolved, that the Council of the Township of Rideau Lakes requests the Provincial Government to pass legislation that forces lawyers in settlement cases to bill the insurance company for their payment of litigation for such cases so HST payments are not taken from the remainder of a settlement received by victims.

it resolved, that the Municipal Services Committee moves into closed session at 12:51 p.m. to discuss the following matters: Municipal Services Committee Closed Session Meeting Minutes of April 8 and April 22, 2024 Development: Section 239 (2)(f) - Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; Pending Road Allowance Closure: Section 239 (2)(e) - Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; Bursary in Memory Of: Section 239 (2)(b) - Personal matters about an identifiable individual including municipal or local board employees; New Development: Section 239 (2)(k): A position, plan, procedure, criteria or instruction to be applied to any negotiations

it resolved that the Municipal Services Committee Recommends to Council that the 2024 Bursary be presented in Memory Of: Gerald Phillips and Valerie Paterson: Rideau District High School Lois Hunter: Smiths Falls and District Collegiate Institute Father Thomas Dorward: Perth and District Collegiate Institute Rachel Knapp: St. John's Catholic School Peter William Palmer: Athens District High School

Be it resolved, that the agenda be approved and adopted as presented. Municipal Services Committee (GG) Monday, May 27, 2024 Pg. 2

Be it resolved, that the Municipal Services Committee (MSC) acknowledges the presentation from Sofia Sheikh, Municipal Advisor, and Peter Sizov, Senior Municipal Financial Advisor from Ministry of Municipal Affairs and Housing.

Be it resolved that the Municipal Services Committee (MSC) recommends that Council authorizes the Treasurer to write off all taxes, penalty and charges on the property identified as ARN 0831 836 051 03700 0000 in the amount of $71,211.03 as follows: 1) $41,296.27 Municipal share to be taken from the uncollectable tax allowance account. 2) $12,142.72 County share will be charged back accordingly through the annual Levy payment. 3) $17,772.04 Education share will be charged back accordingly through the annual Levy payment. This recommendation is in accordance with Section 354 of the Municipal Act, as presented in MSC report FIN-2024-15. Municipal Services Committee (GG) Monday, May 27, 2024 Pg. 3

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Emergency & Protective Services monthly update provided on May 27, 2024, covering the period of April 1 – April 30, 2024, be approved, as presented in MSC Report FIRE-2024-07.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that it repeals By-law 2007-108 and updates By-law 2019-16: a By-Law to prescribe the precautions and conditions under which fires may be set in Open Air to include “Fireworks and Flying lanterns are prohibited from use during a fire ban,” as presented in MSC Report FIRE-2024-08.

Be it resolved that the Municipal Services Committee (MSC) defers the issue to obtain additional information from staff.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Township approves covering the cost of insurance for Elgin Days parade and vendors in the amount of up to $815.98+HST, and the Newboro Canada Day and the Delta Fair Parade in the amount of $64.45+HST each, to be funded from Grants to Others, as presented in MSC Report CLS-2024-13.

Be it resolved that the main motion be

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that Councillor Councillor Sue Dunfield be appointed to sit on the Delta Athletic and Recreation Society (DARS) Committee; Municipal Services Committee (GG) Monday, May 27, 2024 Pg. 5 AND FURTHER that By-Law 2018-18 (Compensation and Remuneration for Members of Council) be amended to include the Delta Athletic and Recreation Society (DARS) with an annual stipend of $400, as presented in MSC Report ADM-2024-05.

Be it resolved that the Municipal Services Committee directs staff to release an RFP for design services with the main goal being that as much of the current office space as possible be utilized, while taking into consideration a design for expansion that is large enough to fit all employees now and in the foreseeable future; while creating a comfortable and creative place to work; AND FURTHER that the successful designer establishes a needs and wants list from staff through an internal survey and/or the CAO that provides up to ten recommendations for their new work space and it be provided to and approved by Council as one of the first steps in this process; AND FURTHER the successful designer shall prepare two concept designs of which Council will chose one so that a relatively accurate budget can be established; AND FURTHER that there be a tender ready design by December 20th 2024 for the Chantry Municipal Office in order to commence construction in spring 2025. For (4): Councillor J. Banks, Councillor P. Banks, Councillor Dunfield, and Councillor Hutchings Against (5): Mayor Hoogenboom, Deputy Mayor Maxwell, Councillor Carr, Councillor Delaney, and Councillor Pollard Voter Type: Majority (Present), Recorded

Be it resolved that the Municipal Services Committee directs staff to release an RFP for design services with the main goal being that as much of the current office space as possible be utilized, while taking into consideration a design for expansion that is large enough to fit all employees now and in the foreseeable future; while creating a comfortable and creative place to work; Municipal Services Committee (GG) Monday, May 27, 2024 Pg. 6 AND FURTHER that the successful designer establishes a needs and wants list from staff through an internal survey and/or the CAO that provides up to ten recommendations for their new work space and it be provided to and approved by Council as one of the first steps in this process; AND FURTHER the successful designer shall prepare two concept designs of which Council will chose one so that a relatively accurate budget can be established; AND FURTHER that there be a tender ready design by December 20th 2024 for the Chantry Municipal Office. For (5): Councillor J. Banks, Councillor P. Banks, Councillor Carr, Councillor Dunfield, and Councillor Hutchings Against (4): Mayor Hoogenboom, Deputy Mayor Maxwell, Councillor Delaney, and Councillor Pollard Voter Type: Majority (Present), Recorded

The Ronald E Holman Centre is currently under construction of a major recreation complex to include such amenities as a pump track, pickle ball court and pavilion for shelter, a walking path, a playground, a timber framed entrance, an electronic sign, lighting for the sport facilities and other facilities as needed; Therefore be it resolved, that the Treasurer prepare a report identifying the anticipated budget amount for the complete project, identify all revenue sources received from day one, identify all costs incurred to date and provide all anticipated future revenue sources and expenditures so the members of Council may clearly understand future budget requests associated with this project.

Be it resolved, that the Council of the Township of Rideau Lakes supports Resolution #2024-94 from Loyalist Township regarding urging the Provincial Government to take caution against acting on the recommendations stated in the Auditor General’s Report on Value-for-Money Audit of Public Health Ontario.

Municipal Services Committee (GG) Monday, May 27, 2024 Pg. 8 Be it resolved, that the Council of the Township of Rideau Lakes supports Resolution #2024-95 from Loyalist Township calling on the Federal Government to re-evaluate their lack of funding for municipalities with a population less than 50,000 in rural Ontario and to make available funding for infrastructure programs to help build infrastructure to help build much-needed new homes.

Be it resolved that the Council of the Township of Rideau Lakes supports the Town of Smiths Falls Resolution requesting that the the Government of Canada and the High Frequency Rail Project Office locate a passenger rail station in the Town of Smiths Falls to provide convenient regional access to the new service.

Be it resolved, that the Municipal Services Committee moves into closed session at 12:51 p.m. to discuss the following matters:  Municipal Services Committee Closed Session Meeting Minutes of April 8 and April 22, 2024  Development: Section 239 (2)(f) - Advice that is subject to solicitor-client privilege, including communications necessary for that purpose;  Pending Road Allowance Closure: Section 239 (2)(e) - Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;  Bursary in Memory Of: Section 239 (2)(b) - Personal matters about an identifiable individual including municipal or local board employees;  New Development: Section 239 (2)(k): A position, plan, procedure, criteria or instruction to be applied to any negotiations

Be it resolved that the Municipal Services Committee Recommends to Council that the 2024 Bursary be presented in Memory Of: Gerald Phillips and Valerie Paterson: Rideau District High School Lois Hunter: Smiths Falls and District Collegiate Institute Father Thomas Dorward: Perth and District Collegiate Institute Rachel Knapp: St. John's Catholic School Peter William Palmer: Athens District High School