Municipal Services Committee (PW)

pass a Resolution that: The Agenda be approved and adopted as amended.

pass a Resolution that; The Municipal Services Committee Acknowledges the presentation by Michael Galea regarding support for an upcoming event in Chaffey's Lock; AND FURTHER Recommends to Council that the fee for a Festival Permit be waived, and support for advertising through social media pages be provided.

pass a Resolution that; The Municipal Services Committee Acknowledges the presentation by Julie Servant, Frontenac Arch Biosphere Executive Director regarding their operations.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Departmental Update, including February 2023 Permit and Application Activity and Permit and Application Year-to-Year Comparison, as provided by Brittany Mulhern, Manager of Development Services.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Public Road Naming Policy, as provided by Kayla Porter, Development Services Analyst; AND FURTHER Recommends to Council that the proposed policy be brought forward for adoption by By-Law.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Roads Progress Report as provided by Dan Chant, Manager of Roads and Drainage.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Environmental Services Update, including Blue Box Transition Program Information, as provided by Ben Rothwell, Works and Facilities Coordinator.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Municipal Properties Update as provided by Malcolm Norwood, Manager of Facilities and Parks.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding REHMC Pump Track, as provided by Malcolm Norwood, Manager of Facilities and Parks; AND FURTHER Recommends to Council that the Township provide an exemption from the procurement By-Law 2014-3 for the Pump Track project at the REHMC given the unique nature of the works, the desire to execute them early in 2023 to provide a season of use, and given the project was put to RFP in 2022 with unsuccessful results. AND FURTHER Recommends to Council that the Township enter into a contract for services with Transitions Bike Track Inc. to develop a pump track at the REHMC based on the terms identified in their February 16 th , 2023 Finishing Service Proposal.

pass a Resolution that; The Main motion regarding the relocation of the playground in Portland be

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Fishing Tournaments By-Law Update, as provided by Malcolm Norwood, Manager of Facilities and Parks; AND FURTHER Recommends to Council that staff obtain a legal review of the proposed updated By-Law 2007-19; AND FURTHER Recommends that staff begin canvassing stakeholders for input on the proposed fishing tournament licence regime in preparation of a larger public consultation to occur after Council has reviewed a legal review of the updated By-Law.

pass a Resolution that; The Municipal Services Committee Acknowledges the verbal and written Report regarding Initial Station #2 Fire Hall Concept Designs , as provided by Malcolm Norwood, Manager of Facilities and Parks; AND FURTHER that the Municipal Services Committee recommends to Council that Altered Roots Architects proceed to the 30% drawings and continues to develop the lot based on the layout identified in Site Plan C1.

pass a Resolution that: The Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes: Morton and Area CEC Meeting: March 6, 2023 Newboro and Area CEC Meeting: February 7, 2023 North Crosby and Area CEC Meeting: February 17, 2023 South Elmsley and Area CEC Meeting: February 15, 2023

pass a Resolution that: WHEREAS at the Morton and Area CEC Meeting held March 7, 2023, Recommendation was passed requesting the Township explore expanding the parking lot at Morton Hall; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff be directed to review said request and bring back a report to Council on options.

pass a Resolution that; WHEREAS at the South Elmsley and Area CEC Meeting held February 15, 2023 Motion #08-2023 was passed requesting that a new sign be made, and the new/old sign be put back -to- back, higher, and perpendicular to the highway to improve visibility until the electronic sign is installed; NOW THEREFORE the Municipal Services Committee directs staff to purchase a new sign for the REHMC and install back-to-back, higher and perpendicular to Highway 15.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Recreation and Beautification Update as provided by Leila Stafford, Recreation and Volunteer Coordinator; AND FURTHER Recommends that Council authorize the Rideau Lakes Horticultural Society to move forward with creating a design for a food forest on a portion of the County Road 5 and Highway 15 property; AND FURTHER recommends to Council that the $25,000 donation from the Henderson Foundation be sent to the Lower Beverley Lake Park Board to be used for improvements.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written report regarding Charged for Change Grant as provided by Leila Stafford, Recreation and Volunteer Coordinator; AND FURTHER Recommends that Council authorize Staff to submit an application to the Charged for Change Program for an electric vehicle charging station at the Ronald E. Holman Municipal Complex.

pass a Resolution that: The Municipal Services Committee receives and files Correspondence Items 14.1 to 14.6.

pass a Resolution that; WHEREAS the Township owns numerous properties, with a number of them being vacant and suitable for development, and potentially surplus to the municipality's needs and plans; AND WHEREAS retaining ownership of surplus lands causes the municipality to incur carrying costs such as maintenance and insurance, as well as forgoes the associated potential taxation if they were put to a productive use by a third party; AND WHEREAS it is prudent and incumbent on Council to periodically and comprehensively review all owned parcels for those that may be surplus to its current and future needs and to divest of those properties and reinvest the resulting proceeds thus increasing our reserves to an acceptable level; NOW THEREFORE Council directs staff to provide a report detailing owned properties and develop an assessment framework to determine which of those properties may be surplus to the Township's current and future needs and may have market value due to location, frontage, a minimum building lot size, or other salient factors.

pass a Resolution that: The Municipal Services Committee moves into closed session at 1:35 p.m. to discuss the following matters: Employee Performance Review: Section 239 (2)(b) Personal matters about an identifiable individual, including Municipal or local board employee.

pass a Resolution that: The Municipal Services Committee of The Corporation of the Township of Rideau Lakes Approves and adopts the Minutes of the Closed Session of the Municipal Services Committee (PW) Meeting held January 9, 2023; AND FURTHER that the Municipal Services Committee Provided direction to Staff and authorizes Staff to follow through on matters as discussed in closed session as per Section 239(2) of the Municipal Act .

pass a Resolution that: The Municipal Services Committee Confirms the Proceedings of the Committee Meeting held Monday, March 13, 2023.

pass a Resolution that: The Municipal Services Committee adjourns meeting at 2:13 p.m.

To pass a Resolution that: The Agenda be approved and adopted as amended.

To pass a Resolution that; The Municipal Services Committee Acknowledges the presentation by Michael Galea regarding support for an upcoming event in Chaffey's Lock; AND FURTHER Recommends to Council that the fee for a Festival Permit be waived, and support for advertising through social media pages be provided.

To pass a Resolution that; The Municipal Services Committee Acknowledges the presentation by Julie Servant, Frontenac Arch Biosphere Executive Director regarding their operations. Municipal Services Committee (PW) Monday, March 13, 2023 Pg 3

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Departmental Update, including February 2023 Permit and Application Activity and Permit and Application Year-to-Year Comparison, as provided by Brittany Mulhern, Manager of Development Services.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Public Road Naming Policy, as provided by Kayla Porter, Development Services Analyst; AND FURTHER Recommends to Council that the proposed policy be brought forward for adoption by By-Law.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Roads Progress Report as provided by Dan Chant, Manager of Roads and Drainage.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Environmental Services Update, including Blue Box Transition Program Information, as provided by Ben Rothwell, Works and Facilities Coordinator.

Municipal Services Committee (PW) Monday, March 13, 2023 Pg 5 To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Municipal Properties Update as provided by Malcolm Norwood, Manager of Facilities and Parks.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding REHMC Pump Track, as provided by Malcolm Norwood, Manager of Facilities and Parks; AND FURTHER Recommends to Council that the Township provide an exemption from the procurement By-Law 2014-3 for the Pump Track project at the REHMC given the unique nature of the works, the desire to execute them early in 2023 to provide a season of use, and given the project was put to RFP in 2022 with unsuccessful results. AND FURTHER Recommends to Council that the Township enter into a contract for services with Transitions Bike Track Inc. to develop a pump track at the REHMC based on the terms identified in their February 16th, 2023 Finishing Service Proposal.

To pass a Resolution that; The Main motion regarding the relocation of the playground in Portland be

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Fishing Tournaments By-Law Update, as provided by Malcolm Norwood, Manager of Facilities and Parks; AND FURTHER Recommends to Council that staff obtain a legal review of the proposed updated By-Law 2007-19; AND FURTHER Recommends that staff begin canvassing stakeholders for input on the proposed fishing tournament licence regime in preparation of a larger public consultation to occur after Council has reviewed a legal review of the updated By-Law.

To pass a Resolution that; The Municipal Services Committee Acknowledges the verbal and written Report regarding Initial Station #2 Fire Hall Concept Designs, as provided by Malcolm Norwood, Manager of Facilities and Parks; AND FURTHER that the Municipal Services Committee recommends to Council that Altered Roots Architects proceed to the 30% drawings and continues to develop the lot based on the layout identified in Site Plan C1.

To pass a Resolution that: The Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes:  Morton and Area CEC Meeting: March 6, 2023  Newboro and Area CEC Meeting: February 7, 2023  North Crosby and Area CEC Meeting: February 17, 2023  South Elmsley and Area CEC Meeting: February 15, 2023

To pass a Resolution that: WHEREAS at the Morton and Area CEC Meeting held March 7, 2023, Recommendation was passed requesting the Township explore expanding the parking lot at Morton Hall; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff be directed to review said request and bring back a report to Council on options.

To pass a Resolution that; WHEREAS at the South Elmsley and Area CEC Meeting held February 15, 2023 Motion #08-2023 was passed requesting that a new sign be made, and the new/old sign be put back -to- back, higher, and perpendicular to the highway to improve visibility until the electronic sign is installed; NOW THEREFORE the Municipal Services Committee directs staff to purchase a new sign for the REHMC and install back-to-back, higher and perpendicular to Highway 15.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Recreation and Beautification Update as provided by Leila Stafford, Recreation and Volunteer Coordinator; AND FURTHER Recommends that Council authorize the Rideau Lakes Horticultural Society to move forward with creating a design for a food forest on a portion of the County Road 5 and Highway 15 property; AND FURTHER recommends to Council that the $25,000 donation from the Henderson Foundation be sent to the Lower Beverley Lake Park Board to be used for improvements.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written report regarding Charged for Change Grant as provided by Leila Stafford, Recreation and Volunteer Coordinator; AND FURTHER Recommends that Council authorize Staff to submit an application to the Charged for Change Program for an electric vehicle charging station at the Ronald E. Holman Municipal Complex.

To pass a Resolution that: The Municipal Services Committee receives and files Correspondence Items 14.1 to 14.6.

To pass a Resolution that; WHEREAS the Township owns numerous properties, with a number of them being vacant and suitable for development, and potentially surplus to the municipality's needs and plans; AND WHEREAS retaining ownership of surplus lands causes the municipality to incur carrying costs such as maintenance and insurance, as well as forgoes the associated potential taxation if they were put to a productive use by a third party; AND WHEREAS it is prudent and incumbent on Council to periodically and comprehensively review all owned parcels for those that may be surplus to its current and future needs and to divest of those properties and reinvest the resulting proceeds thus increasing our reserves to an acceptable level; NOW THEREFORE Council directs staff to provide a report detailing owned properties and develop an assessment framework to determine which of those properties may be Municipal Services Committee (PW) Monday, March 13, 2023 Pg 10 surplus to the Township's current and future needs and may have market value due to location, frontage, a minimum building lot size, or other salient factors.

To pass a Resolution that: The Municipal Services Committee moves into closed session at 1:35 p.m. to discuss the following matters:  Employee Performance Review: Section 239 (2)(b) Personal matters about an identifiable individual, including Municipal or local board employee.

To pass a Resolution that: Municipal Services Committee (PW) Monday, March 13, 2023 Pg 12 The Municipal Services Committee of The Corporation of the Township of Rideau Lakes Approves and adopts the Minutes of the Closed Session of the Municipal Services Committee (PW) Meeting held January 9, 2023; AND FURTHER that the Municipal Services Committee Provided direction to Staff and authorizes Staff to follow through on matters as discussed in closed session as per Section 239(2) of the Municipal Act.

To pass a Resolution that: The Municipal Services Committee Confirms the Proceedings of the Committee Meeting held Monday, March 13, 2023.

To pass a Resolution that: The Municipal Services Committee adjourns meeting at 2:13 p.m.