Municipal Services Committee (PW)

pass a Resolution that: The Agenda be approved and adopted as presented.

pass a Resolution that; The Municipal Services Committee Acknowledges the presentation regarding the Community Improvement Plan for Villages as presented by Kayla Porter, Development Services Analyst and Brittany Mulhern, Manager of Development Services.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Departmental Update as provided by Brittany Mulhern Manager of Development Services.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Roads Progress Report as provided by Dan Chant, Manager of Roads and Drainage.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Environmental Services Update as provided by Ben Rothwell, Works and Facilities Coordinator.

pass a Resolution that; The Municipal Services Committee Acknowledges the verbal and written report as provided by Malcolm Norwood, Manager of Facilities & Parks, Dan Chant, Manager of Roads & Drainage, Ben Rothwell, Waste & Facilities Coordinator and Scott Granahan Fire Chief; AND FURTHER Recommends to Council that staff be authorized to issue an RFP in 2023 for the following vehicles which are to be included in the 2024 budget: Single Axle Plow Truck (Roads) ¾ Ton Truck with Plow (Roads) 1-Ton Truck (with Landscape Box) (Municipal Properties) 3-Ton Truck (with Landscape Box) (Municipal Properties) Waste Collection Vehicle (Environmental Services) AND FURTHER Recommends that staff be authorized to issue an RFP in 2023 for a Pumper truck which is to be included in the 2025 budget.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Municipal Properties Update as provided by Malcolm Norwood, Manager of Facilities and Parks; AND FURTHER that the Municipal Services Committee recommends to Council that a $2806 +HST unbudgeted expense be authorized to convert the Elgin Rink lights to LED.

pass a Resolution that; The Municipal Services Committee defers the motion to award RFP PW2023-16 for the Portland Hall and Library.

pass a Resolution that; The Municipal Services Committee Acknowledges the verbal and written report regarding RFP PW2023-16 (Portland Hall and Library design RFP) as presented by Malcolm Norwood, Manager of Facilities and Parks; AND WHEREAS an RFP for the design and construction administration of a new Portland Hall and Library was advertised and 9 proposals were received by the deadline; NOW THEREFORE the Municipal Services Committee Recommends to Council that RFP PW 2023-16 for the design and construction administration of the Portland Hall and Library be awarded to Altered Roots Architects for $106,440 (plus HST); AND FUTHER that Council concurs with the proposed consultation and communication strategy outlined in the RFP/report.

pass a Resolution that; The Municipal Services Committee Acknowledges the verbal and written report regarding Station #2 Fire Hall Review, as provided by Malcolm Norwood, Manager of Facilities and Parks; AND FURTHER Recommends to Council that the following changes be implemented in the next iteration of Station #2 drawings: negative pressure room/bunker gear storage room approximate 1100sqft increase in size to the garage bays (9ft deeper, 9.5ft wider) both washrooms containing one shower increased training room size

pass a Resolution that; The Municipal Services Committee Acknowledges the written report regarding the Technical Rescue Drone Program, as provided by Scott Granahan, Fire Chief; AND FURTHER Recommends to Council that staff be authorized to proceed with a sole source purchase of the DJI Matrice 350 RTK and associated equipment through AltoHelix.

pass a Resolution that; The Municipal Services Committee Acknowledges the verbal and written Property Standards By-Law Update as provided by Andy Moore, Community Safety Coordinator; AND FURTHER Recommends to Council that a By-Law be brought forward to adopt the new Property Standards By-Law, following a legal review.

pass a Resolution that: The Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes: Elgin and Area CEC Meeting: June 8, 2023 Morton and Area CEC Meeting: June 27, 2023 Newboro and Area CEC Meeting: June 13, 2023 North Crosby and Area CEC Meeting: June 15, 2023 Portland and Area CEC Meeting: June 19, 2023

pass a Resolution that: WHEREAS at the Elgin and Area CEC Meeting held June 8, 2023, Recommendation 02-2023 was passed requesting that the Township look into developing a Communications Plan; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff provide a Report at a future MSC Meeting on an overall Communications Plan for the Municipality.

pass a Resolution that: WHEREAS at the Elgin and Area CEC Meeting held June 8, 2023, Recommendation 03-2023 was passed requesting that the Township look into installing a sidewalk from the Library to Kingston Street; NOW THEREFORE the Municipal Services Committee Recommends to Council that consideration be given during 2024 budget deliberations.

pass a Resolution that: WHEREAS at the North Crosby and Area CEC Meeting held June 15, 2023, Recommendation 02-2023 was passed requesting that MHAC be approached and asked if they would install a story board at the Stone Road site; NOW THEREFORE the Municipal Services Committee Recommends to Council that the matter be

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Recreation Update as provided by Leila Stafford, Recreation and Volunteer Coordinator.

pass a Resolution that; The Municipal Services Committee Acknowledges the verbal and written report regarding Township owned Properties as provided by Mike Dwyer, CAO; AND FURTHER Recommends that Council provide direction to staff regarding any properties they wish to investigate further for potential surplus disposal.

pass a Resolution that: The Municipal Services Committee Acknowledges the correspondence received from the Frontenac Arch Biosphere inviting the Municipality to participate in their conservation project; AND FURTHER Recommends that Council receive and file said correspondence.

pass a Resolution that: WHEREAS the Township of Rideau Lakes Council identified the Gallagher Property in the Village of Portland to be retained with future uses to be determined; AND WHEREAS the playground structure that was dismantled in 2022 from the former Portland Community Hall property has now been reinstalled on the Gallagher property; AND WHEREAS the residents, families and friends of the Village of Portland have provided financial support for future play space equipment within the Village of Portland; NOW THEREFORE the Municipal Services Committee Recommends to Council that any funds collected for the purposes of future play equipment in the Village of Portland be placed in the CEC fundraising account for that purpose.

pass a Resolution that: The Municipal Services Committee Confirms the Proceedings of the Committee Meeting held Monday, July 10, 2023.

pass a Resolution that: This meeting do now adjourn at 12:56 p.m.

To pass a Resolution that: The Agenda be approved and adopted as presented. Municipal Services Committee (PW) Monday, July 10, 2023 Pg 2

To pass a Resolution that; The Municipal Services Committee Acknowledges the presentation regarding the Community Improvement Plan for Villages as presented by Kayla Porter, Development Services Analyst and Brittany Mulhern, Manager of Development Services.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Departmental Update as provided by Brittany Mulhern Manager of Development Services.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Roads Progress Report as provided by Dan Chant, Manager of Roads and Drainage.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Environmental Services Update as provided by Ben Rothwell, Works and Facilities Coordinator.

To pass a Resolution that; The Municipal Services Committee Acknowledges the verbal and written report as provided by Malcolm Norwood, Manager of Facilities & Parks, Dan Chant, Manager of Roads & Drainage, Ben Rothwell, Waste & Facilities Coordinator and Scott Granahan Fire Chief; Municipal Services Committee (PW) Monday, July 10, 2023 Pg 4 AND FURTHER Recommends to Council that staff be authorized to issue an RFP in 2023 for the following vehicles which are to be included in the 2024 budget:  Single Axle Plow Truck (Roads)  ¾ Ton Truck with Plow (Roads)  1-Ton Truck (with Landscape Box) (Municipal Properties)  3-Ton Truck (with Landscape Box) (Municipal Properties)  Waste Collection Vehicle (Environmental Services) AND FURTHER Recommends that staff be authorized to issue an RFP in 2023 for a Pumper truck which is to be included in the 2025 budget.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Municipal Properties Update as provided by Malcolm Norwood, Manager of Facilities and Parks; AND FURTHER that the Municipal Services Committee recommends to Council that a $2806 +HST unbudgeted expense be authorized to convert the Elgin Rink lights to LED.

To pass a Resolution that; The Municipal Services Committee defers the motion to award RFP PW2023-16 for the Portland Hall and Library. For (4): Mayor Hoogenboom, Deputy Mayor Pollard, Councillor Delaney, and Councillor Maxwell Against (5): Councillor J. Banks, Councillor P. Banks, Councillor Carr, Councillor Dunfield, and Councillor Hutchings Voter Type: Majority (Present), Recorded

To pass a Resolution that; The Municipal Services Committee Acknowledges the verbal and written report regarding RFP PW2023-16 (Portland Hall and Library design RFP) as presented by Malcolm Norwood, Manager of Facilities and Parks; AND WHEREAS an RFP for the design and construction administration of a new Portland Hall and Library was advertised and 9 proposals were received by the deadline; Municipal Services Committee (PW) Monday, July 10, 2023 Pg 6 NOW THEREFORE the Municipal Services Committee Recommends to Council that RFP PW 2023-16 for the design and construction administration of the Portland Hall and Library be awarded to Altered Roots Architects for $106,440 (plus HST); AND FUTHER that Council concurs with the proposed consultation and communication strategy outlined in the RFP/report. For (5): Councillor J. Banks, Councillor P. Banks, Councillor Carr, Councillor Dunfield, and Councillor Hutchings Against (4): Mayor Hoogenboom, Deputy Mayor Pollard, Councillor Delaney, and Councillor Maxwell Voter Type: Majority (Present), Recorded

To pass a Resolution that; The Municipal Services Committee Acknowledges the verbal and written report regarding Station #2 Fire Hall Review, as provided by Malcolm Norwood, Manager of Facilities and Parks; AND FURTHER Recommends to Council that the following changes be implemented in the next iteration of Station #2 drawings: 1. negative pressure room/bunker gear storage room 2. approximate 1100sqft increase in size to the garage bays (9ft deeper, 9.5ft wider) 3. both washrooms containing one shower 4. increased training room size

Municipal Services Committee (PW) Monday, July 10, 2023 Pg 7 To pass a Resolution that; The Municipal Services Committee Acknowledges the written report regarding the Technical Rescue Drone Program, as provided by Scott Granahan, Fire Chief; AND FURTHER Recommends to Council that staff be authorized to proceed with a sole source purchase of the DJI Matrice 350 RTK and associated equipment through AltoHelix.

To pass a Resolution that; The Municipal Services Committee Acknowledges the verbal and written Property Standards By-Law Update as provided by Andy Moore, Community Safety Coordinator; AND FURTHER Recommends to Council that a By-Law be brought forward to adopt the new Property Standards By-Law, following a legal review.

To pass a Resolution that: The Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes: Municipal Services Committee (PW) Monday, July 10, 2023 Pg 8  Elgin and Area CEC Meeting: June 8, 2023  Morton and Area CEC Meeting: June 27, 2023  Newboro and Area CEC Meeting: June 13, 2023  North Crosby and Area CEC Meeting: June 15, 2023  Portland and Area CEC Meeting: June 19, 2023

To pass a Resolution that: WHEREAS at the Elgin and Area CEC Meeting held June 8, 2023, Recommendation 02-2023 was passed requesting that the Township look into developing a Communications Plan; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff provide a Report at a future MSC Meeting on an overall Communications Plan for the Municipality.

To pass a Resolution that: WHEREAS at the Elgin and Area CEC Meeting held June 8, 2023, Recommendation 03-2023 was passed requesting that the Township look into installing a sidewalk from the Library to Kingston Street; NOW THEREFORE the Municipal Services Committee Recommends to Council that consideration be given during 2024 budget deliberations.

Municipal Services Committee (PW) Monday, July 10, 2023 Pg 9 To pass a Resolution that: WHEREAS at the North Crosby and Area CEC Meeting held June 15, 2023, Recommendation 02-2023 was passed requesting that MHAC be approached and asked if they would install a story board at the Stone Road site; NOW THEREFORE the Municipal Services Committee Recommends to Council that the matter be

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Recreation Update as provided by Leila Stafford, Recreation and Volunteer Coordinator.

To pass a Resolution that; The Municipal Services Committee Acknowledges the verbal and written report regarding Township owned Properties as provided by Mike Dwyer, CAO; AND FURTHER Recommends that Council provide direction to staff regarding any properties they wish to investigate further for potential surplus disposal.

To pass a Resolution that: The Municipal Services Committee Acknowledges the correspondence received from the Frontenac Arch Biosphere inviting the Municipality to participate in their conservation project; AND FURTHER Recommends that Council receive and file said correspondence.

To pass a Resolution that: WHEREAS the Township of Rideau Lakes Council identified the Gallagher Property in the Village of Portland to be retained with future uses to be determined; AND WHEREAS the playground structure that was dismantled in 2022 from the former Portland Community Hall property has now been reinstalled on the Gallagher property; AND WHEREAS the residents, families and friends of the Village of Portland have provided financial support for future play space equipment within the Village of Portland; NOW THEREFORE the Municipal Services Committee Recommends to Council that any funds collected for the purposes of future play equipment in the Village of Portland be placed in the CEC fundraising account for that purpose.

To pass a Resolution that: The Municipal Services Committee Confirms the Proceedings of the Committee Meeting held Monday, July 10, 2023.

To pass a Resolution that: This meeting do now adjourn at 12:56 p.m.