Municipal Services Committee (PW)

pass a Resolution that: The Agenda be approved and adopted as presented.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Departmental Update as provided by Brittany Mulhern Manager of Development Services.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Roads Progress Report as provided by Dan Chant, Manager of Roads and Drainage.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Environmental Services Update as provided by Ben Rothwell, Works and Facilities Coordinator.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Municipal Properties Update as provided by Malcolm Norwood, Manager of Facilities and Parks.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written report as provided by Malcolm Norwood, Manager of Facilities and Parks regarding RFP PW2023-15 (EMC Furnace Replacement and Boiler); AND WHEREAS an RFP for a replacement furnace and boiler at the EMC was advertised and 2 proposals were received by the deadline. NOW THEREFORE the Municipal Services Committee Recommends to Council that RFP PW 2023-15 for the furnace and boiler replacement at the EMC be awarded to Joe Burns Heating and Cooling for $28,800 (plus HST).

pass a Resolution that: The Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes: Delta and Area CEC Meeting: May 23, 2023; Elgin and Area CEC Meeting: May 11, 2023; Morton and Area CEC Meeting: May 16, 2023; Newboro and Area CEC Meeting: May 2, 2023; North Crosby and Area CEC Meeting: May 18, 2023; Portland and Area CEC Meeting: May 29, 2023; South Elmsley and Area CEC Meeting: May 4, 2023

pass a Resolution that: WHEREAS at the Elgin and Area Community Enhancement Committee Meeting, held May 11, 2023, Recommendation 01-2023 was passed requesting that prior to development of the donated Snider property, the Elgin and Area Community Enhancement Committee and community be consulted; NOW THEREFORE the Municipal Services Committee Recommends to Council that should a property be donated to the Municipality in the Chaffey's Lock area, that the Elgin and Area Community Enhancement Committee and the community be consulted on any potential development.

pass a Resolution that; WHEREAS at the Elgin and Area Community Enhancement Committee Meeting held May 11, 2023, Committee recommended that a portapotty be placed at the rink house for the month of June, July and August at the expense of the Township; NOW THEREFORE the Municipal Services Committee Recommends to Council that a portapotty be placed near the Rink house for the months of June, July and August at the expense of the Township.

pass a Resolution that: WHEREAS at the Portland and Area Community Enhancement Committee Meeting held May 29, 2023, Committee recommended to designate the Gallagher property as a park; NOW THEREFORE the Municipal Services Committee Recommends to Council that discussions on retaining the Gallagher property as a park be

pass a Resolution that: WHEREAS at the Portland and Area Community Enhancement Committee Meeting held May 29, 2023, Committee recommended to designate the Gallagher property as a park; NOW THEREFORE the Municipal Services Committee Recommends to Council that the Gallagher property be retained and future uses be determined.

pass a Resolution that; WHEREAS at the Portland and Area Community Enhancement Committee Meeting held May 29, 2023, Committee Recommended to have the Free Little Library placed at the Post Office and that the Township install it; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff be directed to install the Free Little Library near the Post Office on the Township right-of-way.

pass a Resolution that; The Municipal Services Committee Recommends to Council that a discussion on a revised Portland Visioning Exercise be

pass a Resolution that; WHEREAS at the Portland and Area Community Enhancement Committee Meeting held May 29, 2023, Committee recommended that the Township investigate a proper trail from Cove Road to the former school; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff be directed to investigate the possibility of having a trail between Cove Road and the former school.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Recreation Update as provided by Leila Stafford, Recreation and Volunteer Coordinator; AND FURTHER Recommends to Council that the Clerk be authorized to sign the Memorandum of Understanding for the 2023 Swim Program to take place at Lower Beverly Lake Park and the Westport Lions Club Beach.

pass a Resolution that: Correspondence Items 14.1 and 14.2 be received and filed.

pass a Resolution that: The Municipal Services Committee moves into closed session at 11:25 a.m. to discuss the following matters: Municipal Services Committee Closed Session Meeting Minutes of May 8, 2023 CAZ Property Acquisition: Section 239 (2)(c) A proposed or pending acquisition or disposition of land by the Municipality or local board; and Councillor Update Request - Private Road Access Issue/Resident Complaint: Section 239 (2)(b) Personal matters about an identifiable individual, including Municipal or local board employee

pass a Resolution that: The Municipal Services Committee of The Corporation of the Township of Rideau Lakes Approves and adopts the Minutes of the Closed Session of the Municipal Services Committee (PW) Meeting held May 8, 2023; AND FURTHER that the Municipal Services Committee Provided direction to Staff and authorizes Staff to follow through on matters as discussed in closed session as per Section 239(2) of the Municipal Act .

pass a Resolution that: The Municipal Services Committee Confirms the Proceedings of the Committee Meeting held Monday, June 12, 2023.

pass a Resolution that: This meeting do now adjourn at 1:09 p.m.

To pass a Resolution that: The Agenda be approved and adopted as presented. Municipal Services Committee (PW) Monday, June 12, 2023 Pg 2

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Departmental Update as provided by Brittany Mulhern Manager of Development Services.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Roads Progress Report as provided by Dan Chant, Manager of Roads and Drainage.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Environmental Services Update as provided by Ben Rothwell, Works and Facilities Coordinator.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Municipal Properties Update as provided by Malcolm Norwood, Manager of Facilities and Parks.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written report as provided by Malcolm Norwood, Manager of Facilities and Parks regarding RFP PW2023-15 (EMC Furnace Replacement and Boiler); AND WHEREAS an RFP for a replacement furnace and boiler at the EMC was advertised and 2 proposals were received by the deadline. Municipal Services Committee (PW) Monday, June 12, 2023 Pg 4 NOW THEREFORE the Municipal Services Committee Recommends to Council that RFP PW 2023-15 for the furnace and boiler replacement at the EMC be awarded to Joe Burns Heating and Cooling for $28,800 (plus HST).

To pass a Resolution that: The Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes:  Delta and Area CEC Meeting: May 23, 2023;  Elgin and Area CEC Meeting: May 11, 2023;  Morton and Area CEC Meeting: May 16, 2023;  Newboro and Area CEC Meeting: May 2, 2023;  North Crosby and Area CEC Meeting: May 18, 2023;  Portland and Area CEC Meeting: May 29, 2023;  South Elmsley and Area CEC Meeting: May 4, 2023

To pass a Resolution that: WHEREAS at the Elgin and Area Community Enhancement Committee Meeting, held May 11, 2023, Recommendation 01-2023 was passed requesting that prior to development of the donated Snider property, the Elgin and Area Community Enhancement Committee and community be consulted; NOW THEREFORE the Municipal Services Committee Recommends to Council that should a property be donated to the Municipality in the Chaffey's Lock area, that the Elgin and Area Community Enhancement Committee and the community be consulted on any potential development.

To pass a Resolution that; WHEREAS at the Elgin and Area Community Enhancement Committee Meeting held May 11, 2023, Committee recommended that a portapotty be placed at the rink house for the month of June, July and August at the expense of the Township; NOW THEREFORE the Municipal Services Committee Recommends to Council that a portapotty be placed near the Rink house for the months of June, July and August at the expense of the Township.

To pass a Resolution that: WHEREAS at the Portland and Area Community Enhancement Committee Meeting held May 29, 2023, Committee recommended to designate the Gallagher property as a park; NOW THEREFORE the Municipal Services Committee Recommends to Council that discussions on retaining the Gallagher property as a park be

To pass a Resolution that: WHEREAS at the Portland and Area Community Enhancement Committee Meeting held May 29, 2023, Committee recommended to designate the Gallagher property as a park; NOW THEREFORE the Municipal Services Committee Recommends to Council that the Gallagher property be retained and future uses be determined.

To pass a Resolution that; WHEREAS at the Portland and Area Community Enhancement Committee Meeting held May 29, 2023, Committee Recommended to have the Free Little Library placed at the Post Office and that the Township install it; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff be directed to install the Free Little Library near the Post Office on the Township right-of-way.

To pass a Resolution that; The Municipal Services Committee Recommends to Council that a discussion on a revised Portland Visioning Exercise be

To pass a Resolution that; WHEREAS at the Portland and Area Community Enhancement Committee Meeting held May 29, 2023, Committee recommended that the Township investigate a proper trail from Cove Road to the former school; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff be directed to investigate the possibility of having a trail between Cove Road and the former school.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Recreation Update as provided by Leila Stafford, Recreation and Volunteer Coordinator; AND FURTHER Recommends to Council that the Clerk be authorized to sign the Memorandum of Understanding for the 2023 Swim Program to take place at Lower Beverly Lake Park and the Westport Lions Club Beach.

To pass a Resolution that: Correspondence Items 14.1 and 14.2 be received and filed.

To pass a Resolution that: The Municipal Services Committee moves into closed session at 11:25 a.m. to discuss the following matters:  Municipal Services Committee Closed Session Meeting Minutes of May 8, 2023  CAZ Property Acquisition: Section 239 (2)(c) A proposed or pending acquisition or disposition of land by the Municipality or local board; and  Councillor Update Request - Private Road Access Issue/Resident Complaint: Section 239 (2)(b) Personal matters about an identifiable individual, including Municipal or local board employee

To pass a Resolution that: The Municipal Services Committee of The Corporation of the Township of Rideau Lakes Approves and adopts the Minutes of the Closed Session of the Municipal Services Committee (PW) Meeting held May 8, 2023; AND FURTHER that the Municipal Services Committee Provided direction to Staff and authorizes Staff to follow through on matters as discussed in closed session as per Section 239(2) of the Municipal Act.

To pass a Resolution that: The Municipal Services Committee Confirms the Proceedings of the Committee Meeting held Monday, June 12, 2023.

To pass a Resolution that: This meeting do now adjourn at 1:09 p.m.