Municipal Services Committee (GG)

it resolved that the Municipal Services Committee (MSC) acknowledges the presentation from Kim Goodman and Kevin Lee, KA Community Consulting, regarding the Draft Recreation Master Plan.

it resolved that the Municipal Services Committee (MSC) acknowledges the delegation by Kimberley Westgate, CAO/Clerk & Peter Evans, Public Works Manager, Village of Westport, regarding Westport Wastewater.

it resolved that the Municipal Services Committee (MSC) recommends to Council that it receives for information the Treasury YTD Summary for July 2024, as presented in MSC report FIN-2024-20.

it resolved that the Municipal Services Committee (MSC) recommends to Council that it receives for information the Treasury YTD Summary for August 2024, as presented in MSC report FIN-2024-21.

it resolved that the Municipal Services Committee (MSC) recommends to Council that it approves the 2025 Budget Timelines report, as presented in MSC report FIN-2024-22.

it resolved that the Municipal Services Committee (GG) recommends to Council that the Capital Project Monthly Update as of August 31, 2024, be received for information as presented in MSC report FIN-2024-23.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Emergency & Protective Services monthly update provided on September 23, 2024, covering the period of August 1, 2024 – August 31, 2024, be approved, as presented in MSC Report FIRE-2024-15.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the By-law to Regulate Traffic and Parking #2003-53 be amended to: 1. Add a “No Parking” sign and pavement markings on Matthew Street between the intersection of King St (CR 42) and the Water Well casing in the travelled portion of the street on Mathew St. 2. Move the “No Parking” signs on the west side of Halladay Street to the east side of the street. (in front of the RED Brick school house) AND FURTHER that Staff follow up with the Upper Canada District School Board and discuss possible bus lane solutions for the South Crosby Public School area of Halladay Street and Church Street, as presented in MSC Report, FIRE-2024-16.

it resolved that the Municipal Services Committee (MSC) recommends to Council that a By-Law be passed authorizing the Mayor and Clerk to sign a contract with AWD Contractors for the removal and reconstruction of the retaining wall at the Portland Transfer Station in the amount of $136,610.00 plus the Township’s portion of the HST, as presented in MSC report ENV-2024-17.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Chaffey’s Locks Pedestrian Access Report be received for information, as presented in MSC Report DS-2024-26.

it resolved that the Municipal Services Committee (MSC) recommends that Council receives the Parks and Recreation Master Plan Final Draft developed by K.A. Community Consulting along with the presentation as information, as presented in MSC Report CLS-2024-27; AND FURTHER that the Plan be brought back to the next Municipal Services Committee meeting for discussion and recommendations.

it resolved that the Municipal Services Committee (MSC) recommends to Council that Ronald E. Holman Municipal Complex Outdoor Space Funding Report be received for information, as presented in MSC report ADM-2024-13.

it resolved that the Municipal Services Committee acknowledges the correspondence from the Ministry of Municipal Affairs and Housing advising the municipality was one of the 21 winners of the 2023 Financial Information Return (FIR) Award; AND FURTHER that staff be commended for their hard work in the completion of the 2023 Financial Information Return.

it resolved that the Municipal Services Committee moves into closed session at 12:50 p.m. to discuss the following matters: Section 239 (2)(a): The Security of the property of the municipality or local board Integrity Commissioner Reports: Section 239 (2)(b) - Personal matters about an identifiable individual, including Municipal or local board employees; Staff Appreciation: Section 239 (2)(b) - Personal matters about an identifiable individual, including municipal or local board employees.

it resolved that the Municipal Services Committee receives the Integrity Commissioner reports regarding complaints against Councillor Marcia Maxwell and directs staff to place the 2 Integrity Commissioner reports on the October 7th Council meeting for debate and consideration.

it resolved that the Municipal Services Committee receives the Integrity Commissioner report regarding complaints against Councillors Paula and Jeff Banks and directs staff to place the Integrity Commissioner report on the October 7th Council meeting for debate and consideration.

it resolved that Council provide 90 days written notice on October 8th of it's intention to terminate the contract for Integrity Commissioner Services with Hunter Arbitrations and Mediation Limited; AND FURTHER directs staff to issue an RFP for a replacement.

Be it resolved that the Municipal Services Committee (MSC) acknowledges the presentation from Kim Goodman and Kevin Lee, KA Community Consulting, regarding the Draft Recreation Master Plan.

Be it resolved that the Municipal Services Committee (MSC) acknowledges the delegation by Kimberley Westgate, CAO/Clerk & Peter Evans, Public Works Manager, Village of Westport, regarding Westport Wastewater.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that it receives for information the Treasury YTD Summary for July 2024, as presented in MSC report FIN-2024-20.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that it receives for information the Treasury YTD Summary for August 2024, as presented in MSC report FIN-2024-21.

Municipal Services Committee (GG) Monday, September 23, 2024 Pg. 4 Be it resolved that the Municipal Services Committee (MSC) recommends to Council that it approves the 2025 Budget Timelines report, as presented in MSC report FIN- 2024-22.

Be it resolved that the Municipal Services Committee (GG) recommends to Council that the Capital Project Monthly Update as of August 31, 2024, be received for information as presented in MSC report FIN-2024-23.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Emergency & Protective Services monthly update provided on September 23, 2024, covering the period of August 1, 2024 – August 31, 2024, be approved, as presented in MSC Report FIRE-2024-15.

Municipal Services Committee (GG) Monday, September 23, 2024 Pg. 5 Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the By-law to Regulate Traffic and Parking #2003-53 be amended to: 1. Add a “No Parking” sign and pavement markings on Matthew Street between the intersection of King St (CR 42) and the Water Well casing in the travelled portion of the street on Mathew St. 2. Move the “No Parking” signs on the west side of Halladay Street to the east side of the street. (in front of the RED Brick school house) AND FURTHER that Staff follow up with the Upper Canada District School Board and discuss possible bus lane solutions for the South Crosby Public School area of Halladay Street and Church Street, as presented in MSC Report, FIRE-2024-16.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that a By-Law be passed authorizing the Mayor and Clerk to sign a contract with AWD Contractors for the removal and reconstruction of the retaining wall at the Portland Transfer Station in the amount of $136,610.00 plus the Township’s portion of the HST, as presented in MSC report ENV-2024-17.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Chaffey’s Locks Pedestrian Access Report be received for information, as presented in MSC Report DS-2024-26. Municipal Services Committee (GG) Monday, September 23, 2024 Pg. 6

Be it resolved that the Municipal Services Committee (MSC) recommends that Council receives the Parks and Recreation Master Plan Final Draft developed by K.A. Community Consulting along with the presentation as information, as presented in MSC Report CLS-2024-27; AND FURTHER that the Plan be brought back to the next Municipal Services Committee meeting for discussion and recommendations.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that Ronald E. Holman Municipal Complex Outdoor Space Funding Report be received for information, as presented in MSC report ADM-2024-13.

Be it resolved that the Municipal Services Committee acknowledges the correspondence from the Ministry of Municipal Affairs and Housing advising the municipality was one of the 21 winners of the 2023 Financial Information Return (FIR) Award; AND FURTHER that staff be commended for their hard work in the completion of the 2023 Financial Information Return.

Be it resolved that the Municipal Services Committee moves into closed session at 12:50 p.m. to discuss the following matters:  Section 239 (2)(a): The Security of the property of the municipality or local board  Integrity Commissioner Reports: Section 239 (2)(b) - Personal matters about an identifiable individual, including Municipal or local board employees;  Staff Appreciation: Section 239 (2)(b) - Personal matters about an identifiable individual, including municipal or local board employees.

Be it resolved that the Municipal Services Committee receives the Integrity Commissioner reports regarding complaints against Councillor Marcia Maxwell and directs staff to place the 2 Integrity Commissioner reports on the October 7th Council meeting for debate and consideration.

Be it resolved that the Municipal Services Committee receives the Integrity Commissioner report regarding complaints against Councillors Paula and Jeff Banks and directs staff to place the Integrity Commissioner report on the October 7th Council meeting for debate and consideration.

Be it resolved that Council provide 90 days written notice on October 8th of it's intention to terminate the contract for Integrity Commissioner Services with Hunter Arbitrations and Mediation Limited; AND FURTHER directs staff to issue an RFP for a replacement. For (7): Mayor Hoogenboom, Deputy Mayor Maxwell, Councillor J. Banks, Councillor P. Banks, Councillor Dunfield, Councillor Hutchings, and Councillor Pollard Voter Type: Majority (Present), Recorded