Municipal Services Committee (PW)

pass a Resolution that: The Agenda be approved and adopted as presented.

pass a Resolution that; The Municipal Services Committee Acknowledges the presentation by Leeds County Detachment Commander, Simon Hardy, regarding Updates and the 2022 Rideau Lakes Calls for Service.

pass a Resolution that: The Municipal Services Committee Acknowledges the written Departmental Update as provided by Brittany Mulhern Manager of Development Services.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Roads Progress Report as provided by Dan Chant, Manager of Roads and Drainage.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Streetlight on Highway 15, as provided by Dan Chant, Manager of Roads and Drainage; AND FURTHER Recommends that Committee direct Staff to leave the existing streetlighting as is.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Environmental Services Update as provided by Ben Rothwell, Works and Facilities Coordinator.

pass a Resolution that; WHEREAS during a late season ice storm that took place on April 5 and 6, 2023, properties suffered the loss of trees and brush; AND WHEREAS members of Council feel that based on some of the damage, brush will need to be disposed of at the Transfer Station; NOW THEREFORE the Municipal Services Committee permits that storm related brush be free of charge at the Transfer Station, with a limit of one load per property until the 13th of May.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Municipal Properties Update as provided by Malcolm Norwood, Manager of Facilities and Parks.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Maple Syrup Factory Work Plan as provided by Malcolm Norwood, Manager of Facilities and Parks; AND FURTHER that the Municipal Services Committee recommends to Council that the 2023 work plan for the Delta Maple Syrup Factory proceed as outlined in this report; AND FURTHER that staff be authorized to engage qualified firms to complete the work as professional services under the procurement by-law, so long as total costs remain consistent with the overall project budget.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding RFP PW2023-11 (EMC Archway Repairs), as provided by Malcolm Norwood, Manager of Facilities and Parks; AND WHEREAS an RFP for repairs to the EMC archway was advertised with 3 proposals being received; NOW THEREFORE the Municipal Services Committee Recommends to Council that an exception to By-law 2014-3 be provided to award RFP PW 2023-11 for the repairs to the EMC Archway to Norwood Construction for a straight lintel solution for $30,463.67 (plus HST).

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding RFP PW2023-13 (North Crosby Community Centre Roof Replacement) as provided by Malcolm Norwood, Manager of Facilities and Parks; AND WHEREAS an RFP for a new roof at North Crosby Community Centre was advertised and 5 proposals were received by the deadline; NOW THEREFORE the Municipal Services Committee recommends to Council that RFP PW 2023-13 for the roof replacement at the North Crosby Community Centre be awarded to Borchert Roofing for $49,075.

pass a Resolution that: The Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes: Morton and Area CEC Meeting: April 4, 2023 Newboro and Area CEC Meetings: March 7 and April 4, 2023 North Crosby and Area CEC Meeting: March 16, 2023 Portland and Area CEC Meeting: March 20 and April 4, 2023

pass a Resolution that: WHEREAS at the Morton and Area Community Enhancement Committee meeting held April 4, 2023, Recommendation #1-2023 was passed requesting that the bulletin board build be put on hold, and a small gazebo be built over the little free library and post boxes, with a bulletin board to be incorporated into a wall of the structure. NOW THEREFORE the Municipal Services Committee Recommends to Council that staff be directed to review said request and bring back a report to Council on options.

pass a Resolution that: WHEREAS at the Morton and Area Community Enhancement Committee held April 4, 2023, Recommendation #2-2023 was passed requesting that a sign be purchased and installed coming from the North in the parkette where the boat launch and story board are going; AND WHEREAS the Morton CEC further Recommended that while the portage route is cleaned up, a clean-up of the parkette area be complete; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff purchase a hamlet sign and review request location with the MTO.

pass a Resolution that; WHEREAS at the Newboro and Area Community Enhancement Committee meeting held March 7, 2023, Motion #1 was passed requesting that lighting be purchased for the Hall stage and be installed by Township staff; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff add to the 2023 workplan once the light is received.

pass a Resolution that: WHEREAS at the Newboro and Area Community Enhancement Committee held April 4, 2023, Recommendation #1 was passed requesting that a sustainable solution be looked into for the weeds in the interlock, perhaps removal of interlock is necessary; AND FURTHER Recommends that the grounds of Newboro Hall and shrubs be maintained/pruned as necessary; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff be directed to review options for removal of weeds within the interlock stone and asphalt portion of the sidewalk surrounding the Newboro Hall; AND FURTHER Recommends to Council that staff contract with the Horticulturalist to have the shrubs maintained/pruned under the Beautification budget.

pass a Resolution that: WHEREAS at the Newboro and Area Community Enhancement Committee meeting held April 4, 2023, Recommendation #2 was passed requesting that the planter in front of the old flower shop and the one in front of the Hall, be replaced with a smaller model; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff replace the planter in front of the old flower shop with a smaller one; AND FURTHER Recommends to Council that the flower planter in front of the Community Hall be removed and not replaced to alleviate snow removal concerns.

pass a Resolution that: WHEREAS at the Newboro and Area Community Enhancement Committee Meeting held April 4, 2023, Recommendation #3 was passed requesting that the Township be more consistent with snow removal in front of the Hall and in the handicap parking spot next to the Hall; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff review and take into consideration winter operations.

pass a Resolution that: WHEREAS at the Newboro and Area Community Enhancement Committee Meting held April 4, 2023, Recommendation #4 was passed requesting that two garbage cans be placed near the Hall next to the phone booth and one at Memorial Park; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff be directed to consider a new garbage receptacle under the 2024 budget for placement at the Newboro Hall.

pass a Resolution that: WHEREAS at the Newboro and Area Community Enhancement Committee Meeting held April 4, 2023, Recommendation #5 was passed requesting that staff look into the possibility of placing a shed on the property; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff be directed to review said request and bring back a report to Council on options.

pass a Resolution that: WHEREAS at the Newboro and Area Community Enhancement Committee Meeting held April 4, 2023, Recommendation #6 was passed requesting that a bench in the name of Edgar Bresee, purchased by the family, be placed at the trailhead by the parking lot of the Medical Centre and installed by the Township; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff add request to the 2023 workplan once the bench is received.

pass a Resolution that: WHEREAS at the Newboro and Area Community Enhancement Committee Meeting held April 4, 2023, Recommendation #7 was passed requesting a bench in memory of Art Thompson, be placed in the interlock area by the Hall and installed by the Township. The funds for this bench will be paid by the Community Enhancement Committee; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff add request to the 2023 workplan once the bench is received.

pass a Resolution that: WHEREAS at the Portland and Area Community Enhancement Committee Meeting held April 3, 2023, Recommendation #1 was passed requesting that the playground be placed on the Gallagher property by mid-May and that the Community Enhancement Committee and residents be kept appraised of decisions moving forward; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff propose appropriate locations to the CEC for the playground to be placed on the Gallagher property; AND FURTHER Recommends to Council that the playground be installed on the Gallagher Property as soon as possible.

pass a Resolution that: WHEREAS at the Portland and Area Community Enhancement Committee Meeting held April 3, 2023, Recommendation #2 was passed requesting that the Municipal Heritage Advisory Committee update the register to include a revised description of the cultural heritage value to the community of the Gallagher property; NOW THEREFORE the Municipal Services Committee Recommends to Council that the matter be

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Inclusive Community Grant Program, as provided by Leila Stafford, Recreation and Volunteer Coordinator; AND FURTHER that Council authorize Staff to submit an application to the Inclusive Community Grant Program for upgrades to the Elgin Seniors Housing walkways.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Earth Day Canada Tree Planting Program MOU as provided by Leila Stafford, Recreation and Volunteer Coordinator; AND FURTHER Recommends that Council move forward and authorize the Clerk to sign the attached Earth Day Canada Tree Planting Relay Program MOU.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding New Strategic Plan, as provided by Mike Dwyer, CAO; AND FURTHER Recommends that Council approve the proposed workplan for the development of a new corporate Strategic Plan and authorize staff to engage Lockhart Facilitation at the approximate total cost of $3600.

pass a Resolution that; WHEREAS correspondence was received from the Association of Ontario Road Supervisors regarding a new fee proposed by Enbridge Gas; NOW THEREFORE the Municipal Services Committee supports the recommendation from AORS and notify all parties accordingly.

pass a Resolution that: The Municipal Services Committee moves into closed session at 12:52 p.m. to discuss the following matters: Municipal Services Committee (PW) Closed Session Meeting Minutes of March 13, 2023; Delta Berm Negotiations: Section 239 (2) (k): A position, plan, procedure, criteria or instruction to be applied to any negotiations

pass a Resolution that: The Municipal Services Committee of The Corporation of the Township of Rideau Lakes Approves and adopts the Minutes of the Closed Session of the Municipal Services Committee (PW) Meeting held March 13, 2023; AND FURTHER that the Municipal Services Committee Provided direction to Staff and authorizes Staff to follow through on matters as discussed in closed session as per Section 239(2) of the Municipal Act .

pass a Resolution that: The Municipal Services Committee Confirms the Proceedings of the Committee Meeting held Monday, April 11, 2023.

pass a Resolution that: This meeting do now adjourn at 1:21

Municipal Services Committee (PW) Tuesday, April 11, 2023 Pg 2 To pass a Resolution that: The Agenda be approved and adopted as presented.

To pass a Resolution that; The Municipal Services Committee Acknowledges the presentation by Leeds County Detachment Commander, Simon Hardy, regarding Updates and the 2022 Rideau Lakes Calls for Service.

To pass a Resolution that: The Municipal Services Committee Acknowledges the written Departmental Update as provided by Brittany Mulhern Manager of Development Services.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Roads Progress Report as provided by Dan Chant, Manager of Roads and Drainage.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Streetlight on Highway 15, as provided by Dan Chant, Manager of Roads and Drainage; AND FURTHER Recommends that Committee direct Staff to leave the existing streetlighting as is.

Municipal Services Committee (PW) Tuesday, April 11, 2023 Pg 4 To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Environmental Services Update as provided by Ben Rothwell, Works and Facilities Coordinator.

To pass a Resolution that; WHEREAS during a late season ice storm that took place on April 5 and 6, 2023, properties suffered the loss of trees and brush; AND WHEREAS members of Council feel that based on some of the damage, brush will need to be disposed of at the Transfer Station; NOW THEREFORE the Municipal Services Committee permits that storm related brush be free of charge at the Transfer Station, with a limit of one load per property until the 13th of May.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Municipal Properties Update as provided by Malcolm Norwood, Manager of Facilities and Parks. Municipal Services Committee (PW) Tuesday, April 11, 2023 Pg 5

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Maple Syrup Factory Work Plan as provided by Malcolm Norwood, Manager of Facilities and Parks; AND FURTHER that the Municipal Services Committee recommends to Council that the 2023 work plan for the Delta Maple Syrup Factory proceed as outlined in this report; AND FURTHER that staff be authorized to engage qualified firms to complete the work as professional services under the procurement by-law, so long as total costs remain consistent with the overall project budget.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding RFP PW2023-11 (EMC Archway Repairs), as provided by Malcolm Norwood, Manager of Facilities and Parks; AND WHEREAS an RFP for repairs to the EMC archway was advertised with 3 proposals being received; NOW THEREFORE the Municipal Services Committee Recommends to Council that an exception to By-law 2014-3 be provided to award RFP PW 2023-11 for the repairs to the EMC Archway to Norwood Construction for a straight lintel solution for $30,463.67 (plus HST).

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding RFP PW2023-13 (North Crosby Community Centre Roof Replacement) as provided by Malcolm Norwood, Manager of Facilities and Parks; AND WHEREAS an RFP for a new roof at North Crosby Community Centre was advertised and 5 proposals were received by the deadline; NOW THEREFORE the Municipal Services Committee recommends to Council that RFP PW 2023-13 for the roof replacement at the North Crosby Community Centre be awarded to Borchert Roofing for $49,075.

To pass a Resolution that: The Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes:  Morton and Area CEC Meeting: April 4, 2023  Newboro and Area CEC Meetings: March 7 and April 4, 2023  North Crosby and Area CEC Meeting: March 16, 2023  Portland and Area CEC Meeting: March 20 and April 4, 2023 Municipal Services Committee (PW) Tuesday, April 11, 2023 Pg 7

To pass a Resolution that: WHEREAS at the Morton and Area Community Enhancement Committee meeting held April 4, 2023, Recommendation #1-2023 was passed requesting that the bulletin board build be put on hold, and a small gazebo be built over the little free library and post boxes, with a bulletin board to be incorporated into a wall of the structure. NOW THEREFORE the Municipal Services Committee Recommends to Council that staff be directed to review said request and bring back a report to Council on options.

To pass a Resolution that: WHEREAS at the Morton and Area Community Enhancement Committee held April 4, 2023, Recommendation #2-2023 was passed requesting that a sign be purchased and installed coming from the North in the parkette where the boat launch and story board are going; AND WHEREAS the Morton CEC further Recommended that while the portage route is cleaned up, a clean-up of the parkette area be complete; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff purchase a hamlet sign and review request location with the MTO.

To pass a Resolution that; WHEREAS at the Newboro and Area Community Enhancement Committee meeting held March 7, 2023, Motion #1 was passed requesting that lighting be purchased for the Hall stage and be installed by Township staff; Municipal Services Committee (PW) Tuesday, April 11, 2023 Pg 8 NOW THEREFORE the Municipal Services Committee Recommends to Council that staff add to the 2023 workplan once the light is received.

To pass a Resolution that: WHEREAS at the Newboro and Area Community Enhancement Committee held April 4, 2023, Recommendation #1 was passed requesting that a sustainable solution be looked into for the weeds in the interlock, perhaps removal of interlock is necessary; AND FURTHER Recommends that the grounds of Newboro Hall and shrubs be maintained/pruned as necessary; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff be directed to review options for removal of weeds within the interlock stone and asphalt portion of the sidewalk surrounding the Newboro Hall; AND FURTHER Recommends to Council that staff contract with the Horticulturalist to have the shrubs maintained/pruned under the Beautification budget.

To pass a Resolution that: WHEREAS at the Newboro and Area Community Enhancement Committee meeting held April 4, 2023, Recommendation #2 was passed requesting that the planter in front of the old flower shop and the one in front of the Hall, be replaced with a smaller model; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff replace the planter in front of the old flower shop with a smaller one; AND FURTHER Recommends to Council that the flower planter in front of the Community Hall be removed and not replaced to alleviate snow removal concerns.

Municipal Services Committee (PW) Tuesday, April 11, 2023 Pg 9 To pass a Resolution that: WHEREAS at the Newboro and Area Community Enhancement Committee Meeting held April 4, 2023, Recommendation #3 was passed requesting that the Township be more consistent with snow removal in front of the Hall and in the handicap parking spot next to the Hall; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff review and take into consideration winter operations.

To pass a Resolution that: WHEREAS at the Newboro and Area Community Enhancement Committee Meting held April 4, 2023, Recommendation #4 was passed requesting that two garbage cans be placed near the Hall next to the phone booth and one at Memorial Park; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff be directed to consider a new garbage receptacle under the 2024 budget for placement at the Newboro Hall.

To pass a Resolution that: WHEREAS at the Newboro and Area Community Enhancement Committee Meeting held April 4, 2023, Recommendation #5 was passed requesting that staff look into the possibility of placing a shed on the property; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff be directed to review said request and bring back a report to Council on options.

To pass a Resolution that: Municipal Services Committee (PW) Tuesday, April 11, 2023 Pg 10 WHEREAS at the Newboro and Area Community Enhancement Committee Meeting held April 4, 2023, Recommendation #6 was passed requesting that a bench in the name of Edgar Bresee, purchased by the family, be placed at the trailhead by the parking lot of the Medical Centre and installed by the Township; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff add request to the 2023 workplan once the bench is received.

To pass a Resolution that: WHEREAS at the Newboro and Area Community Enhancement Committee Meeting held April 4, 2023, Recommendation #7 was passed requesting a bench in memory of Art Thompson, be placed in the interlock area by the Hall and installed by the Township. The funds for this bench will be paid by the Community Enhancement Committee; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff add request to the 2023 workplan once the bench is received.

To pass a Resolution that: WHEREAS at the Portland and Area Community Enhancement Committee Meeting held April 3, 2023, Recommendation #1 was passed requesting that the playground be placed on the Gallagher property by mid-May and that the Community Enhancement Committee and residents be kept appraised of decisions moving forward; NOW THEREFORE the Municipal Services Committee Recommends to Council that staff propose appropriate locations to the CEC for the playground to be placed on the Gallagher property; AND FURTHER Recommends to Council that the playground be installed on the Gallagher Property as soon as possible.

To pass a Resolution that: WHEREAS at the Portland and Area Community Enhancement Committee Meeting held April 3, 2023, Recommendation #2 was passed requesting that the Municipal Heritage Advisory Committee update the register to include a revised description of the cultural heritage value to the community of the Gallagher property; NOW THEREFORE the Municipal Services Committee Recommends to Council that the matter be

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding Inclusive Community Grant Program, as provided by Leila Stafford, Recreation and Volunteer Coordinator; AND FURTHER that Council authorize Staff to submit an application to the Inclusive Community Grant Program for upgrades to the Elgin Seniors Housing walkways.

To pass a Resolution that: Municipal Services Committee (PW) Tuesday, April 11, 2023 Pg 12 The Municipal Services Committee Acknowledges the verbal and written Report regarding Earth Day Canada Tree Planting Program MOU as provided by Leila Stafford, Recreation and Volunteer Coordinator; AND FURTHER Recommends that Council move forward and authorize the Clerk to sign the attached Earth Day Canada Tree Planting Relay Program MOU.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Report regarding New Strategic Plan, as provided by Mike Dwyer, CAO; AND FURTHER Recommends that Council approve the proposed workplan for the development of a new corporate Strategic Plan and authorize staff to engage Lockhart Facilitation at the approximate total cost of $3600.

To pass a Resolution that; WHEREAS correspondence was received from the Association of Ontario Road Supervisors regarding a new fee proposed by Enbridge Gas; NOW THEREFORE the Municipal Services Committee supports the recommendation from AORS and notify all parties accordingly.

To pass a Resolution that: The Municipal Services Committee moves into closed session at 12:52 p.m. to discuss the following matters:  Municipal Services Committee (PW) Closed Session Meeting Minutes of March 13, 2023;  Delta Berm Negotiations: Section 239 (2) (k): A position, plan, procedure, criteria or instruction to be applied to any negotiations

To pass a Resolution that: The Municipal Services Committee of The Corporation of the Township of Rideau Lakes Approves and adopts the Minutes of the Closed Session of the Municipal Services Committee (PW) Meeting held March 13, 2023; AND FURTHER that the Municipal Services Committee Provided direction to Staff and authorizes Staff to follow through on matters as discussed in closed session as per Section 239(2) of the Municipal Act.

To pass a Resolution that: The Municipal Services Committee Confirms the Proceedings of the Committee Meeting held Monday, April 11, 2023.

To pass a Resolution that: This meeting do now adjourn at 1:21