Municipal Services Committee (PW)

pass a Resolution that: The Agenda be approved and adopted as presented.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Departmental Update as provided by Malcolm Norwood, Manager of Development Services.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Roads Progress Report as provided by Dan Chant, Manager of Roads and Drainage.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Environmental Services Update as provided by Ben Rothwell, Works and Facilities Coordinator; AND WHEREAS correspondence was received from the Westport Lions Club requesting a $500 grant to help cover the cost of disposing of excess items from their Re-Use and Recycle Sales Centre; NOW THEREFORE the Municipal Services Committee Recommends to Council that the tipping fees be waived at the Portland Transfer Station for the Lions Club Re-Use Centre.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Municipal Properties Update as provided by Malcolm Norwood, Manager of Facilities and Parks.

pass a Resolution that; The Municipal Services Committee Acknowledges the verbal and written report regarding Westport Daycare Agreement Renewal, as provided by Malcolm Norwood, Manager of Facilities & Parks; AND FURTHER Recommends to Council that Schedule 'A' to By-Law 2018-07 be amended reflecting an extension to the agreement with Westport Daycare under the terms of the agreement presented within the report.

pass a Resolution that: The Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes: Delta and Area CEC Meeting: October 16, 2023; Elgin and Area CEC Meeting: October 12, 2023; Morton and Area CEC Meeting: October 31, 2023; Newboro and Area CEC Meeting: October 16, 2023; North Crosby and Area CEC Meeting: October 19, 2023;

pass a Resolution that: WHEREAS at the Morton and Area CEC Meeting held Tuesday, October 31, 2023, Recommendation 7-2023 was passed requesting that the Township build 5 planters for Morton Village; NOW THEREFORE the Municipal Services Committee Recommends to Council that the request be added to the Municipal Properties work plan and consideration in the 2024 budget.

pass a Resolution that; WHEREAS at the Morton and Area Community Enhancement Committee meeting held Tuesday, October 31, 2023, Recommendation #8 was passed requesting that the Township rebuild the structure at the base of the Morton sign on Briar Hill Road; NOW THEREFORE the Municipal Services Committee recommends to Council that the request be added to the Municipal Properties work plan and for consideration in the 2024 budget.

pass a Resolution that; WHEREAS at the Newboro and Area Community Enhancement Committee meeting held October 16, 2023, Motion #1 was passed requesting that the status of the sinking boat house at Newboro Harbour be requested from the Township with the hope for a resolution of this safety hazard; NOW THEREFORE the Municipal Services Committee recommends to Council that staff inquire with Parks Canada if the public safety status of the boathouse near the Newboro Harbour has changed.

pass a Resolution that; WHEREAS at the North Crosby and Area Community Enhancement Committee meeting held October 19, 2023 a motion was passed requesting that the Township either refurbish or replace the BBQ; NOW THEREFORE the Municipal Services Committee recommends to Council that the North Crosby and Area CEC be requested to fundraise to either replace the bbq or purchase the required parts to fix the current BBQ.

pass a Resolution that; WHEREAS at the North Crosby and Area Community Enhancement Committee meeting held October 19, 2023, a motion was passed recommending the Township forward to the County a request to have the lines on County Road 42 changed to double solid lines between Golf Course Rd and Sunnyside; NOW THEREFORE the Municipal Services Committee recommends to Council that a request be sent to the United Counties of Leeds and Grenville for consideration to be given to painting double solid lines between Golf Course Road and Sunnyside Road on County Road 42.

pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Recreation Update as provided by Leila Stafford, Recreation and Volunteer Coordinator.

pass a Resolution that; The Municipal Services Committee acknowledges the verbal and written report regarding an RFP for Integrity Commissioner Services as provided by Mary Ellen Truelove, Clerk; AND WHEREAS an RFP to provide Integrity Commissioner Services was advertised and 3 proposals were received by the deadline; NOW THEREFORE staff recommend that the Municipal Services Committee recommend to Council that RFP ADMIN 2023-04 for Integrity Commissioner Services be awarded to Hunter Mediations & Arbitrations Ltd; AND FUTHER that a By-Law to amend Schedule A to By-Law 2019-17 be brought forward to Council to Appoint Hunter Mediations & Arbitrations Ltd. as the Township’s Integrity Commissioner for a period commencing January 1, 2024 and ending December 31, 2026.

pass a Resolution that; The Main motion be

pass a Resolution that; The second paragraph of the main motion be amended to read that the fee be waived.

pass a Resolution that: WHEREAS correspondence was received from Forfar Dairy Ltd. requesting that consideration be given to the waiving or reducing the Development Charge Fees for the development of a one bedroom apartment within the existing space; NOW THEREFORE the Municipal Services Committee Recommends to Council that given the circumstances due to a portion of Commercial building being converted to a single residential unit, that the fee be waived.

pass a Resolution that; The Municipal Services Committee receives and files correspondence item 14.2.

pass a Resolution that: The Municipal Services Committee moves into closed session at 11:37 a.m. to discuss the following matters: Municipal Services Committee Closed Session Meeting Minutes of October 10, 2023 CAO Recruitment: Section 239 (2)(b) Personal matters about an identifiable individual, including Municipal or local board employees; CAZ Property Acquisition: Section 239 (2)(c) Proposed or pending acquisition or disposition of land by the Municipality or local board; Meeting Conduct: Section 239 (2)(b) Personal matters about an identifiable individual including Municipal or local board employees.

pass a Resolution that: The Municipal Services Committee of The Corporation of the Township of Rideau Lakes Approves and adopts the Minutes of the Closed Session of the Municipal Services Committee (PW) Meeting held October 10, 2023; AND FURTHER that the Municipal Services Committee Provided direction to Staff and authorizes Staff to follow through on matters as discussed in closed session as per Section 239(2) of the Municipal Act .

pass a Resolution that: The Municipal Services Committee Confirms the Proceedings of the Committee Meeting held Monday, November 13, 2023.

pass a Resolution that: This meeting do now adjourn at 1:24 p.m.

To pass a Resolution that: The Agenda be approved and adopted as presented.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Departmental Update as provided by Malcolm Norwood, Manager of Development Services.

To pass a Resolution that: Municipal Services Committee (PW) Monday, November 13, 2023 pg. 3 The Municipal Services Committee Acknowledges the verbal and written Roads Progress Report as provided by Dan Chant, Manager of Roads and Drainage.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Environmental Services Update as provided by Ben Rothwell, Works and Facilities Coordinator; AND WHEREAS correspondence was received from the Westport Lions Club requesting a $500 grant to help cover the cost of disposing of excess items from their Re-Use and Recycle Sales Centre; NOW THEREFORE the Municipal Services Committee Recommends to Council that the tipping fees be waived at the Portland Transfer Station for the Lions Club Re-Use Centre.

To pass a Resolution that: Municipal Services Committee (PW) Monday, November 13, 2023 pg. 4 The Municipal Services Committee Acknowledges the verbal and written Municipal Properties Update as provided by Malcolm Norwood, Manager of Facilities and Parks.

To pass a Resolution that; The Municipal Services Committee Acknowledges the verbal and written report regarding Westport Daycare Agreement Renewal, as provided by Malcolm Norwood, Manager of Facilities & Parks; AND FURTHER Recommends to Council that Schedule 'A' to By-Law 2018-07 be amended reflecting an extension to the agreement with Westport Daycare under the terms of the agreement presented within the report.

To pass a Resolution that: The Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes:  Delta and Area CEC Meeting: October 16, 2023;  Elgin and Area CEC Meeting: October 12, 2023; Municipal Services Committee (PW) Monday, November 13, 2023 pg. 5  Morton and Area CEC Meeting: October 31, 2023;  Newboro and Area CEC Meeting: October 16, 2023;  North Crosby and Area CEC Meeting: October 19, 2023;

To pass a Resolution that: WHEREAS at the Morton and Area CEC Meeting held Tuesday, October 31, 2023, Recommendation 7-2023 was passed requesting that the Township build 5 planters for Morton Village; NOW THEREFORE the Municipal Services Committee Recommends to Council that the request be added to the Municipal Properties work plan and consideration in the 2024 budget.

To pass a Resolution that; WHEREAS at the Morton and Area Community Enhancement Committee meeting held Tuesday, October 31, 2023, Recommendation #8 was passed requesting that the Township rebuild the structure at the base of the Morton sign on Briar Hill Road; NOW THEREFORE the Municipal Services Committee recommends to Council that the request be added to the Municipal Properties work plan and for consideration in the 2024 budget.

To pass a Resolution that; Municipal Services Committee (PW) Monday, November 13, 2023 pg. 6 WHEREAS at the Newboro and Area Community Enhancement Committee meeting held October 16, 2023, Motion #1 was passed requesting that the status of the sinking boat house at Newboro Harbour be requested from the Township with the hope for a resolution of this safety hazard; NOW THEREFORE the Municipal Services Committee recommends to Council that staff inquire with Parks Canada if the public safety status of the boathouse near the Newboro Harbour has changed.

To pass a Resolution that; WHEREAS at the North Crosby and Area Community Enhancement Committee meeting held October 19, 2023 a motion was passed requesting that the Township either refurbish or replace the BBQ; NOW THEREFORE the Municipal Services Committee recommends to Council that the North Crosby and Area CEC be requested to fundraise to either replace the bbq or purchase the required parts to fix the current BBQ.

To pass a Resolution that; WHEREAS at the North Crosby and Area Community Enhancement Committee meeting held October 19, 2023, a motion was passed recommending the Township forward to the County a request to have the lines on County Road 42 changed to double solid lines between Golf Course Rd and Sunnyside; NOW THEREFORE the Municipal Services Committee recommends to Council that a request be sent to the United Counties of Leeds and Grenville for consideration to be given to painting double solid lines between Golf Course Road and Sunnyside Road on County Road 42.

To pass a Resolution that: The Municipal Services Committee Acknowledges the verbal and written Recreation Update as provided by Leila Stafford, Recreation and Volunteer Coordinator.

To pass a Resolution that; The Municipal Services Committee acknowledges the verbal and written report regarding an RFP for Integrity Commissioner Services as provided by Mary Ellen Truelove, Clerk; AND WHEREAS an RFP to provide Integrity Commissioner Services was advertised and 3 proposals were received by the deadline; NOW THEREFORE staff recommend that the Municipal Services Committee recommend to Council that RFP ADMIN 2023-04 for Integrity Commissioner Services be awarded to Hunter Mediations & Arbitrations Ltd; AND FUTHER that a By-Law to amend Schedule A to By-Law 2019-17 be brought forward to Council to Appoint Hunter Mediations & Arbitrations Ltd. as the Township’s Integrity Commissioner for a period commencing January 1, 2024 and ending December 31, 2026.

To pass a Resolution that; The Main motion be

Municipal Services Committee (PW) Monday, November 13, 2023 pg. 9 To pass a Resolution that; The second paragraph of the main motion be amended to read that the fee be waived.

To pass a Resolution that: WHEREAS correspondence was received from Forfar Dairy Ltd. requesting that consideration be given to the waiving or reducing the Development Charge Fees for the development of a one bedroom apartment within the existing space; NOW THEREFORE the Municipal Services Committee Recommends to Council that given the circumstances due to a portion of Commercial building being converted to a single residential unit, that the fee be waived.

To pass a Resolution that; The Municipal Services Committee receives and files correspondence item 14.2.

To pass a Resolution that: The Municipal Services Committee moves into closed session at 11:37 a.m. to discuss the following matters:  Municipal Services Committee Closed Session Meeting Minutes of October 10, 2023  CAO Recruitment: Section 239 (2)(b) Personal matters about an identifiable individual, including Municipal or local board employees;  CAZ Property Acquisition: Section 239 (2)(c) Proposed or pending acquisition or disposition of land by the Municipality or local board;  Meeting Conduct: Section 239 (2)(b) Personal matters about an identifiable individual including Municipal or local board employees.

To pass a Resolution that: Municipal Services Committee (PW) Monday, November 13, 2023 pg. 11 The Municipal Services Committee of The Corporation of the Township of Rideau Lakes Approves and adopts the Minutes of the Closed Session of the Municipal Services Committee (PW) Meeting held October 10, 2023; AND FURTHER that the Municipal Services Committee Provided direction to Staff and authorizes Staff to follow through on matters as discussed in closed session as per Section 239(2) of the Municipal Act.

To pass a Resolution that: The Municipal Services Committee Confirms the Proceedings of the Committee Meeting held Monday, November 13, 2023.

To pass a Resolution that: This meeting do now adjourn at 1:24 p.m.