Municipal Services Committee (GG)

it resolved, that the agenda be approved and adopted as amended.

it resolved that the main motion be amended to add an additional $1.00 for air conditioning to be installed at the Morton Community Hall.

it resolved that the main motion be amended to include $60,000 for engineering costs to move forward with an RFP process for a parking lot at the Delta Maple Syrup Factory once the structure is demolished.

it resolved that the main motion be amended to include $1.00 to move forward with investigating work to be completed on Carriage House on the Gallagher Property.

it resolved that the Municipal Services Committee (MSC) recommends to Council that it receives the unaudited 2024 year end results and that staff be directed to proceed with posting public notice and bringing forward a By-Law on May 5, 2025, to approve the proposed draft 2025 Operating and Capital Budget with a 5.78% tax rate increase, as presented in MSC Report FIN-2025-07; AND FURTHER that the main motion be amended to add an additional $1.00 for air conditioning to be installed at the Morton Community Hall; AND FURTHER that the main motion be amended to include $1.00 to move forward with investigating work to be completed on Carriage House on the Gallagher Property.

it resolved that the Municipal Services Committee (MCS) recommends to Council that it receives the March 2025 Year to Date Summary, as presented in MSC report FIN-2025-08.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Emergency & Protective Services monthly update provided on April 28, 2025 covering the period of March 1, 2025 to March 31, 2025 be received, as presented in MSC Report FIRE-2025-10.

it resolved that the Municipal Services Committee (MSC) recommends to Council that a By-Law be passed to award RFP PW 2025-09 for the demolition of the former Delta Maple Syrup Factory to Fast Eddie’s Auto Recycling in the amount of $102,259.00 (plus $1799.76, the Township’s portion of the HST) for a soil fill cap, subject to 2025 budget passage, as presented in MSC Report FAC-2025-17.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the new Portland Hall/Library be officially named “The Portland Community Hall & Library” as recommended by the Portland and Area Community Enhancement Committee; AND FURTHER that staff be authorized to purchase a new sign for the building up to $700.00 in value to be installed prior to the grand opening event being held on May 17th, 2025, as presented in MSC Report CLS-2025-11.

it resolved that the Municipal Services Committee (MSC) recommends to Council that Option #3 (Township pays for the busing and half of the ticket price for each trip) regarding the Township’s Seniors Bus Trip program be approved, as presented in MSC Report CLS-2025-12.

it resolved, that the Municipal Services recommends to Council that a budget deviation of $350 be approved out of the Grants to Others budget to provide funds to the Westport Lions Club for a one tandem load of gravel.

WHEREAS on January 16, 2023, Council received a report from the Treasurer outlining estimated financing requirements for the Portland Hub project and other anticipated capital needs over the next 10 years; AND WHEREAS the report identified borrowing needs for the Portland Hub ($6.3M at an estimated rate of 5.6%), the CAZ purchase ($950K), a new Fire Station ($585K), and general capital financing requirements of approximately $1.5M annually for 2023 through 2025; AND WHEREAS the report discussed the use of Development Charges (DCs), including the borrowing of funds from infrastructure reserves and other DC reserves (excluding Roads), with the intent to replenish those reserves once DCs are earned; AND WHEREAS it was further recommended that any year-end surpluses beginning in 2023, if realized, be allocated to a reserve specifically for the Portland Hub to reduce the amount of borrowing required; AND WHEREAS Council wishes to apply any available year-end surplus from 2023 toward the financing of the Chantry Office project; AND WHEREAS the Township’s Debt Service Ratio has shown improvement over recent years, with the 2021 ratio at 10.3% (High Risk), down from 13.4% in 2017, and is projected to fall below 5% by 2029, indicating a lower financial risk profile due to the retirement of existing debt; NOW THEREFORE be it resolved that Council directs staff to bring back multiple financing options for the Chantry Office project, including but not limited to the use of: Year-end surp

it resolved that Committee closes Meeting at 12:30 p.m. to discuss the following matters as per Section 239(2) of the Municipal Act, : Senior of the Year Award: Section 239 (2)(b) - Personal matters about an identifiable individual, including Municipal or local board employee.

Be it resolved, that the agenda be approved and adopted as amended.

Be it resolved that the main motion be amended to add an additional $1.00 for air conditioning to be installed at the Morton Community Hall. Municipal Services Committee (GG) Monday, April 28, 2025 Pg. 3

Be it resolved that the main motion be amended to include $60,000 for engineering costs to move forward with an RFP process for a parking lot at the Delta Maple Syrup Factory once the structure is demolished. For (1): Deputy Mayor P. Banks Against (7): Mayor Hoogenboom, Councillor J. Banks, Councillor Carr, Councillor Dunfield, Councillor Hutchings, Councillor Maxwell, and Councillor Pollard Voter Type: Majority (Present), Recorded

Be it resolved that the main motion be amended to include $1.00 to move forward with investigating work to be completed on Carriage House on the Gallagher Property. For (5): Deputy Mayor P. Banks, Councillor J. Banks, Councillor Carr, Councillor Dunfield, and Councillor Hutchings Against (3): Mayor Hoogenboom, Councillor Maxwell, and Councillor Pollard Voter Type: Majority (Present), Recorded

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that it receives the unaudited 2024 year end results and that staff be directed to proceed with posting public notice and bringing forward a By-Law on May 5, 2025, to approve the proposed draft 2025 Operating and Capital Budget with a 5.78% tax rate increase, as presented in MSC Report FIN-2025-07; AND FURTHER that the main motion be amended to add an additional $1.00 for air conditioning to be installed at the Morton Community Hall; AND FURTHER that the main motion be amended to include $1.00 to move forward with investigating work to be completed on Carriage House on the Gallagher Property. Municipal Services Committee (GG) Monday, April 28, 2025 Pg. 4

Be it resolved that the Municipal Services Committee (MCS) recommends to Council that it receives the March 2025 Year to Date Summary, as presented in MSC report FIN-2025-08.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Emergency & Protective Services monthly update provided on April 28, 2025 covering the period of March 1, 2025 to March 31, 2025 be received, as presented in MSC Report FIRE-2025-10.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that a By-Law be passed to award RFP PW 2025-09 for the demolition of the former Delta Maple Syrup Factory to Fast Eddie’s Auto Recycling in the amount of $102,259.00 (plus $1799.76, the Township’s portion of the HST) for a soil fill cap, subject to 2025 budget passage, as presented in MSC Report FAC-2025-17. Municipal Services Committee (GG) Monday, April 28, 2025 Pg. 5

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the new Portland Hall/Library be officially named “The Portland Community Hall & Library” as recommended by the Portland and Area Community Enhancement Committee; AND FURTHER that staff be authorized to purchase a new sign for the building up to $700.00 in value to be installed prior to the grand opening event being held on May 17th, 2025, as presented in MSC Report CLS-2025-11.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that Option #3 (Township pays for the busing and half of the ticket price for each trip) regarding the Township’s Seniors Bus Trip program be approved, as presented in MSC Report CLS-2025-12.

Municipal Services Committee (GG) Monday, April 28, 2025 Pg. 6 Be it resolved, that the Municipal Services recommends to Council that a budget deviation of $350 be approved out of the Grants to Others budget to provide funds to the Westport Lions Club for a one tandem load of gravel.

Be it resolved that Committee closes Meeting at 12:30 p.m. to discuss the following matters as per Section 239(2) of the Municipal Act,:  Senior of the Year Award: Section 239 (2)(b) - Personal matters about an identifiable individual, including Municipal or local board employee.