Committee of the Whole

it resolved, that the Agenda be approved and adopted as amended.

it resolved that the main motion be

it resolved that the Committee of the Whole (CoW) recommends to Council that staff be directed to undertake Option #1 (The private road currently named Redwing Lane remain as such; and that the entrance way from Higginson Trail Lane accessing 37 Higginson Trail Lane be considered a driveway) to address the 37 Higginson Trail Lane/Redwing Lane Renaming Reconsideration, as presented in Report DS-2025-26.

it resolved that the Committee of the Whole (CoW) recommends to Council that the Development Services Update for the third quarter of 2025 including the Permit and Application Year to Year Comparison and the Q3 2025 Permit and Application Activity be received for information, as presented in CoW report DS-2025-27.

it resolved that the Committee of the Whole (CoW) recommends to Council that the 2026 curbside collection map be approved, as presented in CoW Report ENV-2025-15.

it resolved that the Committee of the Whole (CoW) recommends to Council that the Municipal Properties Update Report for October 20, 2025, be received for information, as presented in MSC report FAC-2025-36.

it resolved that the Committee of the Whole recommends to Council that Schedule E of Public Works Municipal Properties User Fee By-Law 2015-1 be amended, as presented in Report FAC-2025-37.

it resolved that the Committee of the Whole recommends to Council that the Emergency & Protective Services 3rd Quarter update provided on October 20, 2025 covering the period of June 30, 2025 to Sept 30, 2025 be received, as presented in COW Report FIRE-2025-19.

it resolved, that the Committee of the Whole acknowledges the following Community Enhancement Committee minutes: Delta and Area CEC Meeting: September 24, 2025 Elgin and Area CEC Meeting: September 16, 2025 Morton and Area CEC Meeting: September 30, 2025 Newboro and Area CEC Meeting: September 25, 2025 Portland and Area CEC Meeting: September 17, 2025 & October 15, 2025 South Elmsley and Area CEC: October 10, 2025

WHEREAS at the Delta and Area Community Enhancement Committee Meeting held September 24, 2025, recommendation was passed requesting that the Parks and Recreation Committee review the potential to put QR code signs in Villages throughout the Township; NOW THEREFORE be it resolved that the motion from the Delta and Area CEC regarding QR Codes on signs within Villages be

WHEREAS at the Elgin and Area Community Enhancement Committee Meeting held September 16, 2025, recommendation was passed requesting that the CEC be involved in the initial planning process for the Halladay/Church Street review; NOW THEREFORE be it resolved that during the Halladay St./Church St. holistic review being completed by staff, that the Elgin and Area CEC be consulted.

WHEREAS at the Morton and Area Community Enhancement Committee Meeting held September 30, 2025, recommendation was passed requesting that the township bring in a lighting professional for consultation and a quote for new stage lighting in Morton Hall; NOW THEREFORE be it resolved, that consideration be given in the 2026 Budget to hire a professional for consultation and quotes on lighting on the stage in the Morton Hall.

WHEREAS at the Morton and Area Community Enhancement Committee Meeting held September 30, 2025, recommendation was passed requesting the township investigate putting a township style Morton sign on the north end of the village; NOW THEREFORE be it resolved, that staff engage with the Ministry of Transportation regarding the feasibility of placement of a new Morton sign on the north end of the Village on Highway 15.

it resolved that the last two (2) sentences of the main motion be removed.

WHEREAS at the Portland and Area Community Enhancement Committee Meeting held October 15, 2025, recommendation was passed requesting that the CEC be permitted to continue with their fundraising efforts for a new playground and be permitted to design the playground on the area between the carriage house and main street; AND FURTHER that Council prioritize the playground as the first phase of the Gallagher Park Project; AND FURTHER recommends that Staff take care of site prep of the playground area; NOW THEREFORE be it resolved that the CEC be permitted to continue with fundraising efforts for a new playground.

it resolved, that the Committee of the Whole acknowledges the Parks and Recreation Committee Minutes of October 7, 2025, as amended.

WHEREAS at the Parks and Recreation Committee Meeting held October 7, recommendation was passed requesting that the children's play element and a shade structure be prioritized at the Ronald E. Holman Municipal Complex in the 2026 budget; NOW THEREFORE be it resolved, that the Committee of the Whole recommends that Council consider prioritizing a children’s play element and a shade structure at the Ronald E. Holman Municipal Complex in the 2026 Budget, as recommended by the Parks and Recreation Committee.

it resolved that the Committee of the Whole (CoW) recommends to Council that the Recreation Update be received for information, as presented in report CLS-2025-22.

it resolved that the Committee of the Whole recommends to Council that option #1 (Set aside the By-law and approve the request to waive the $220 Festival Licence Fee and provide reimbursement) and Option #4 (Direct staff to amend the By-Law to remove Festival License fees), be implemented for the No.9 Gardens Contemporary Art and the Environment, as presented in CoW Report ADM-2025-13.

it resolved that the Committee of the Whole recommends to Council that it receives this report for information, and that no further action be taken at this time regarding the regulation of year-round rental units, Bed & Breakfasts, and VRBOs, given the current absence of significant complaints or demonstrated community concern and the current tools already available to the municipality to address these matters, as presented in COW-Report-CAO-2025-17.

it resolved that the Committee of the Whole recommends that staff investigate the number of rental units within Rideau Lakes Township (VRBO's, Airbnb's, Bed & Breakfast's), excluding established cottage rentals, in order to get a handle on what we actually have with next steps to be determined once the staff report is presented for consideration.

it resolved that the Committee of the Whole recommends to Council that it receives this report for information, as presented in COW-Report-CAO-2025-18.

it resolved that the Committee of the Whole recommends to Council that it receives the Recreation User Fee data for information, as presented in COW report CAO-2025-19.

it resolved that the Committee of the Whole recommends to Council that a team (CAO, Mayor and 2 Council members) be created to negotiate all Recreation Agreements with neighbouring municipalities; AND FURTHER that the Parks and Recreation Committee be consulted prior to negotiations.

it resolved that the Committee of the Whole recommends to Council that it approves the recommendation to increase Council Remuneration for the 2026-2030 term of Council ($36,000 for the Mayor and $19,000 for Councillors) and further directs staff to bring back a by-law for review and consideration, as presented in COW report CAO-2025-21.

it resolved that the Committee of the Whole recommends to Council that staff review the correspondence and bring back a report to Committee regarding traffic safety through Chaffey's Lock.

it resolved that the Council of The Corporation of the Township of Rideau Lakes supports the City of Dryden Resolution No. 14, urging the Government of Ontario, through the Ministry of Education, to incorporate mandatory water safety and Swim-to-Survive training into the elementary school curriculum for all Ontario students.

it resolved that the Council of The Corporation of the Township of Rideau Lakes supports the Bonfield Township Motion #5 urging the Canadian Union of Postal Workers (CUPW) and the Federal Government to promptly return to the negotiating table and for the CUPW to reconsider the suspension of flyer deliveries.

it resolved that Committee of the Whole receives Councillor Paula Banks' public apology to Dan Berty.

it resolved, that the Committee of the Whole moves into closed session at12:46 p.m. to discuss matters as per Section 239(2) of the Municipal Act, : Two items under Section 239 (2)(b): Personal matters about an identifiable individual, including Municipal or local board employee; One item under Section 239 (2)(c): A proposed or pending acquisition or disposition of land by the Municipality or local board; and One item under Section 239 (2)(e): Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

Be it resolved, that the Agenda be approved and adopted as amended.

Be it resolved that the main motion be

Committee of the Whole Monday, October 20, 2025 Pg. 4 Be it resolved that the Committee of the Whole (CoW) recommends to Council that staff be directed to undertake Option #1 (The private road currently named Redwing Lane remain as such; and that the entrance way from Higginson Trail Lane accessing 37 Higginson Trail Lane be considered a driveway) to address the 37 Higginson Trail Lane/Redwing Lane Renaming Reconsideration, as presented in Report DS-2025-26. For (6): Mayor Hoogenboom, Deputy Mayor D. Hutchings, Councillor J. Banks, Councillor Dunfield, Councillor Maxwell, and Councillor Pollard Abstained (2): Councillor P. Banks, and Councillor Carr Voter Type: Majority (Present), Recorded

Be it resolved that the Committee of the Whole (CoW) recommends to Council that the Development Services Update for the third quarter of 2025 including the Permit and Application Year to Year Comparison and the Q3 2025 Permit and Application Activity be received for information, as presented in CoW report DS-2025-27.

Be it resolved that the Committee of the Whole (CoW) recommends to Council that the 2026 curbside collection map be approved, as presented in CoW Report ENV-2025-15.

Be it resolved that the Committee of the Whole (CoW) recommends to Council that the Municipal Properties Update Report for October 20, 2025, be received for information, as presented in MSC report FAC-2025-36.

Be it resolved that the Committee of the Whole recommends to Council that Schedule E of Public Works Municipal Properties User Fee By-Law 2015-1 be amended, as presented in Report FAC-2025-37.

Be it resolved that the Committee of the Whole recommends to Council that the Emergency & Protective Services 3rd Quarter update provided on October 20, 2025 covering the period of June 30, 2025 to Sept 30, 2025 be received, as presented in COW Report FIRE-2025-19. Committee of the Whole Monday, October 20, 2025 Pg. 6

Be it resolved, that the Committee of the Whole acknowledges the following Community Enhancement Committee minutes:  Delta and Area CEC Meeting: September 24, 2025  Elgin and Area CEC Meeting: September 16, 2025  Morton and Area CEC Meeting: September 30, 2025  Newboro and Area CEC Meeting: September 25, 2025  Portland and Area CEC Meeting: September 17, 2025 & October 15, 2025  South Elmsley and Area CEC: October 10, 2025

WHEREAS at the Delta and Area Community Enhancement Committee Meeting held September 24, 2025, recommendation was passed requesting that the Parks and Committee of the Whole Monday, October 20, 2025 Pg. 7 Recreation Committee review the potential to put QR code signs in Villages throughout the Township; NOW THEREFORE be it resolved that the motion from the Delta and Area CEC regarding QR Codes on signs within Villages be

Be it resolved that the last two (2) sentences of the main motion be removed.

Be it resolved, that the Committee of the Whole acknowledges the Parks and Recreation Committee Minutes of October 7, 2025, as amended.

Be it resolved that the Committee of the Whole (CoW) recommends to Council that the Recreation Update be received for information, as presented in report CLS-2025-22.

Be it resolved that the Committee of the Whole recommends to Council that option #1 (Set aside the By-law and approve the request to waive the $220 Festival Licence Fee and provide reimbursement) and Option #4 (Direct staff to amend the By-Law to remove Festival License fees), be implemented for the No.9 Gardens Contemporary Art and the Environment, as presented in CoW Report ADM-2025-13.

Be it resolved that the Committee of the Whole recommends to Council that it receives this report for information, and that no further action be taken at this time regarding the regulation of year-round rental units, Bed & Breakfasts, and VRBOs, given the current absence of significant complaints or demonstrated community concern and the current tools already available to the municipality to address these matters, as presented in COW-Report-CAO-2025-17. For (3): Mayor Hoogenboom, Councillor Maxwell, and Councillor Pollard Committee of the Whole Monday, October 20, 2025 Pg. 11 Against (4): Deputy Mayor D. Hutchings, Councillor J. Banks, Councillor P. Banks, and Councillor Dunfield Conflict (1): Councillor Carr Voter Type: Majority (Present), Recorded

Be it resolved that the Committee of the Whole recommends that staff investigate the number of rental units within Rideau Lakes Township (VRBO's, Airbnb's, Bed & Breakfast's), excluding established cottage rentals, in order to get a handle on what we actually have with next steps to be determined once the staff report is presented for consideration.

Be it resolved that the Committee of the Whole recommends to Council that it receives this report for information, as presented in COW-Report-CAO-2025-18.

Be it resolved that the Committee of the Whole recommends to Council that it receives the Recreation User Fee data for information, as presented in COW report CAO-2025- 19. Committee of the Whole Monday, October 20, 2025 Pg. 12

Be it resolved that the Committee of the Whole recommends to Council that a team (CAO, Mayor and 2 Council members) be created to negotiate all Recreation Agreements with neighbouring municipalities; AND FURTHER that the Parks and Recreation Committee be consulted prior to negotiations.

Be it resolved that the Committee of the Whole recommends to Council that it approves the recommendation to increase Council Remuneration for the 2026-2030 term of Council ($36,000 for the Mayor and $19,000 for Councillors) and further directs staff to bring back a by-law for review and consideration, as presented in COW report CAO- 2025-21.

Be it resolved that the Committee of the Whole recommends to Council that staff review the correspondence and bring back a report to Committee regarding traffic safety through Chaffey's Lock.

Be it resolved that the Council of The Corporation of the Township of Rideau Lakes supports the City of Dryden Resolution No. 14, urging the Government of Ontario, through the Ministry of Education, to incorporate mandatory water safety and Swim-to- Survive training into the elementary school curriculum for all Ontario students.

Be it resolved that the Council of The Corporation of the Township of Rideau Lakes supports the Bonfield Township Motion #5 urging the Canadian Union of Postal Workers (CUPW) and the Federal Government to promptly return to the negotiating table and for the CUPW to reconsider the suspension of flyer deliveries.

Be it resolved that Committee of the Whole receives Councillor Paula Banks' public apology to Dan Berty.

Be it resolved, that the Committee of the Whole moves into closed session at12:46 p.m. to discuss matters as per Section 239(2) of the Municipal Act,:  Two items under Section 239 (2)(b): Personal matters about an identifiable individual, including Municipal or local board employee;  One item under Section 239 (2)(c): A proposed or pending acquisition or disposition of land by the Municipality or local board; and  One item under Section 239 (2)(e): Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

Be it resolved that the Committee of the Whole recommends to Council that staff be authorized to proceed with two public open houses as follows: 1. Wednesday, November 12, 2025 – Elgin Community Hall at 6pm 2. Thursday, November 13, 2025 – Newboro Community Hall at 6pm to engage residents in discussions regarding the municipal office development, as presented in COW report CAO-2025-20.

WHEREAS the mayor has issued several vetoes under the Strong Mayors Powers concerning the Municipal Office Project, citing the need for stronger alignment with provincial housing and infrastructure priorities and for the project to only be located in a village or hamlet; AND WHEREAS the purpose of the public meetings is to clarify local interest in potential locations, specifically whether their community supports hosting the municipal office and/or Public Works facility, and not to debate building design, costs, or going to tender; AND WHEREAS following these consultations, the broader Township-wide question of whether to construct a new office complex at the Chantry site or on a new greenfield location will be determined once it has been assessed which, if either, village wishes to host the municipal office and/or Public Works; NOW THEREFORE be it resolved that: 1. Council direct staff to refocus the upcoming public meetings in Elgin and Newboro on the Municipal Office Project to align with the mayor’s veto requirements and provincial housing priorities, and, if necessary, delay the meetings to allow adequate time to prepare updated information and materials. Committee of the Whole Monday, October 20, 2025 Pg. 17 2. Staff prepare and circulate updated background materials to Council in advance of the meetings, outlining: o The location options available for the proposed Municipal Office; o The relationship of each option to provincial housing and infrastructure priorities,