Regular Council Meeting

it resolved, that the Agenda be approved and adopted as presented.

it resolved that the Council of The Corporation of the Township of Rideau Lakes acknowledges the delegation of Brandi Magill and Sarah Eggleton regarding the proposed Road Closure RC-3-2023 for Kapsa.

WHEREAS at the Planning Advisory & Committee of Adjustment meeting held August 27, 2025, Recommendation #108-2025 was passed recommending to Council that Road Closure Request RC-3-2023 be approved with the understanding and acknowledgement that Segment 1 remains as an unopened Township road allowance in the public domain, and that no alterations or maintenance are permitted without written approval from the Township; and that the purchase price be $0.21/square foot; NOW THEREFORE be it resolved that the Council of The Corporation of the Township of Rideau Lakes denies the application.

it resolved that Council passes a By-Law authorizing the Mayor and Clerk to sign a tri-party agreement between Elizabethtown-Kitley and Goldie Mohr Ltd. for the replacement of the Townline Bridge at 50% of the tender cost being $245,500 (plus the Township’s portion of the HST) for a total of $249,820.80; AND FURTHER, that Council passes a By-Law to enter into a project management agreement with TSI Inc., engineering firm for project management, as presented in Council Report RDS-2025-25.

it resolved that Council passes a By-Law authorizing the Mayor and Clerk to sign a Road Encroachment agreement with the Rideau Waterway Land Trust (RWLT) contingent on the following condition: That an encroachment agreement between the applicant and the Township be entered into, it shall be to the satisfaction of the Township and shall include conditions such as (but not limited to): Use of road allowance is restricted to providing driveway access only; Restrictions on parking on the road allowance; Requirement to provide written notice to the Township prior to any work commencing; The removal/relocation of the driveway by the applicant at the Township’s request should a future need arise for the use of the road allowance; All costs to be borne by the applicant to comply with the agreement, including but not limited to, registration on title; That all required permits are to be obtained through the proper authorities; and; Limiting Township liability through insurance and indemnification of the Township, As presented in Council Report DS-2025-22.

WHEREAS at the Rideau Lakes Lake Association Committee Meeting held August 6, 2025, Recommendation #18-2025 was passed recommending that Council authorize Mayor Hoogenboom to request a brief meeting with the Ontario MNR Minister, on the margins of the ROMA conference in early 2026, to advance bass fish spawning sanctuaries in local lakes; NOW THEREFORE be it resolved, that the Council of The Corporation of the Township of Rideau Lakes hereby concurs with said recommendation.

WHEREAS at the Rideau Lakes Lake Association Meeting held August 6, 2025, Recommendation #19-2025 was passed encouraging Council to bring forward the Campground Licensing By-Law for 3rd reading; NOW THEREFORE be it resolved, that the Council of The Corporation of the Township of Rideau Lakes hereby defers the third reading of the Campground Licensing By-Law in order for a staff report to come forward at a future meeting.

WHEREAS at the Rideau Lakes Lake Association Meeting held August 6, 2025, a request was brought forward for Council to send a letter to the Ministry on behalf of RLLAC to support the re-introduction of the draft "Historic Places of Canada Act " (originally Bill C-23 introduced in 2022), specifically sections 33-34 which will allow the Parks Canada Agency to write their own regulations for their historic canals and improve their ability to enforce those regulations; NOW THEREFORE be it resolved that the Corporation of the Township of Rideau Lakes agrees to forward the letter, as drafted, to the Honourable Steven Guilbeault, Minister of Canadian Culture and Identity.

WHEREAS the Mayor’s veto of Motion PW Rec 154-2025 misrepresents the intent of the motion, which only directed staff to gather options, costings, and public input before any office site decision; AND WHEREAS Motion PW Rec 154-2025 ensures fiscal responsibility by requiring cost comparisons, peer review with Beckwith Township, and consistency with the Township’s Asset Management Plan; AND WHEREAS repeated vetoes obstruct Council and residents from obtaining the information needed for transparent and responsible decision-making; NOW THEREFORE, be it resolved that: Council rejects Mayoral Decision MD-2025-05-a as it pertains to Motion PW Rec 154-2025; Council reaffirms Motion PW Rec 154-2025 in full, directing staff to proceed with public consultation, costed options, and peer review; Council affirms that these steps are consistent with provincial priorities and necessary for Rideau Lakes to meet housing, infrastructure, and growth objectives.

WHEREAS the Mayor has vetoed Motion PW Rec 154-2025, citing concerns it “may divert attention from initiatives that directly support the provincial housing mandate”; AND WHEREAS the Mayor previously directed two divergent infrastructure projects to proceed simultaneously, raising concerns about premature and inefficient use of resources; THEREFORE BE IT RESOLVED THAT: Staff provide Council with a detailed list of current municipal initiatives and priorities, including timelines and connections to the provincial housing mandate; The list be presented at the next Council meeting and made public; Staff explain how and when Council will evaluate infrastructure that supports housing before selecting any office site, including: Road access and connectivity; Transit corridors; Proximity to growth areas or development nodes; The mayor explains why “resource allocation and strategic focus” was not raised when he advanced two projects simultaneously, but is now cited as justification for veto, and staff provide Council with a list of priorities for the balance of 2025 and 2026; All explanations and lists be provided in writing, presented to Council, and entered into the public record to ensure transparency and accountability.

it resolved that the main motion be

it resolved, that the Corporation of the Township of Rideau Lakes Approves and adopts the Minutes of the Regular Council Meeting held August 5, 2025.

it resolved, that the Corporation of the Township of Rideau Lakes Approves the Minutes and Adopts all Recommendations contained within the Minutes, unless otherwise dealt with, of the: Municipal Services Committee (Combined) Meeting: August 11, 2025 Accessibility Advisory Committee Meeting: August 14, 2025 Municipal Heritage Advisory Committee Meeting: August 21, 2025 Planning Advisory and Committee of Adjustment Meetings: August 13 & August 27, 2025 Rideau Lakes Lake Association Committee Meeting: August 6, 2025 AND FURTHER that Council Acknowledges the Minutes of the: Cataraqui Region Conservation Authority Meeting: June 25, 2025

it resolved that By-Law 2025-110, being a By-Law to Establish a Committee of the Whole, be taken as read a first and second time, the short way, this 2nd day of September, 2025.

it resolved, that By-Law 2025-110, be taken as read a third time and finally passed this 2nd day of September, 2025.

it resolved that the following By-Laws be taken as read a first and second time the short way this 2nd day of September, 2025. By-Law 2025-107: Agreement with MTO - Land Lease for Crosby Patrol Yard By-Law 2025-108: Agreement with MTO and Webber Infra Infrastructure Management – Crosby Patrol Yard By-Law 2025-109: Agreement with Elizabethtown-Kitley and Goldie Mohr Ltd. - Townline Bridge Replacement By-Law 2025-111: ZBA-12-2025 (70 R2 - SE) Covell By-Law 2025-112: Amend By-Law 2025-82 to Rename Committee to Parks and Recreation Committee By-Law 2025-113: Agreement with Royal Bank of Canada - Portland Hall and Library Loan By-Law 2025-114: Rideau Waterway Land Trust Encroachment Agreement By-Law 2025-115: Agreement with TSI Inc. - Townline Bridge Project Management

it resolved that By-Laws 2025-107, 2025-108, 2025-109, 2025-111, 2025-112, 2025-113, 2025-114 and 2025-115 be taken as read a third time and finally passed this 2nd day of September, 2025.

it resolved that the Council of the Corporation of the Township of Rideau Lakes Receives and Files Correspondence Items 12.1 to 12.5.

WHEREAS in the interest of exploring governance models that may better serve the community’s needs, I intend to move forward with an initiative to restructure council following the next municipal election; NOW THEREFORE be it resolved that Council approves the undertaking of public consultations—one per ward—to gather input on structural options for future council composition, as alternatives to the current model. The proposed options for consultation include: A council consisting of 5 to 7 members, all elected at large. A council consisting of 5 members, one elected from each ward, with a mayor elected at large. A council consisting of 6 members, one elected from each ward, plus a mayor and deputy mayor elected at large. AND FURTHER, that staff be directed to coordinate and promote ward-level public consultations and prepare a summary report of public feedback, as well as the average annual cost of a Council member, for Council’s consideration ahead of any final decision or legislative change.

WHEREAS beginning in September 2025 the Township of Rideau Lakes will be holding a Committee of the Whole meeting once a month replacing two previously scheduled Municipal Services Committee meetings; AND WHEREAS Council has on average been in attendance for well over 3 hours at the previously held regular MSC meetings; NOW THEREFORE be it resolved, that the Council Remuneration By-Law (2018-18), be amended to reflect that Council members be reimbursed for their time at the Committee of a Whole meeting similarly as if attending a conference which is $100 for a 1/2 day (4 hours or less) and/or $200 for a full day (more than 4 hours); AND FURTHER that this will come into effect beginning in September 2025.

it resolved that the Council of The Corporation of the Township of Rideau Lakes hereby appoints the following Council Members to the Parks and Recreation Committee: Councillor (Ward 1): Dunfield Councillor (Ward 2): Maxwell Councillor (Ward 3): Carr Councillor (Ward 4): Hutchings

it resolved that the Council of The Corporation of the Township of Rideau Lakes closes Meeting at 9:22 p.m. to discuss the following matters as per Section 239(2) of the Municipal Act, : Regular Council Meeting Closed Minutes: August 5, 2025; Municipal Services Committee (PW) Closed Minutes: August 11, 2025; Five Items under: Section 239 (2)(b) - Personal matters about an identifiable individual, including Municipal or local board employee Two items under Section 239 (2)(e) - Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

it resolved that the following individuals be appointed to the respective Committees for the remainder of the term of this Council: Parks and Recreation Committee: Jordan Delong, Jeanne Hill and Maggie McGlade as Members of the Public, Melanie Spence, as an Educator and Madelaine MacLeod and a Library Representative Portland and Area Community Enhancement Committee: Janevera Hill and Julie Prescott Library Board: Joan Duncan AND FURTHER that Council accepts, with regret, Doug Wilson's resignation from the Delta and Area Community Enhancement Committee.

it resolved that By-Law Number 2025-116, being a By-Law to Govern the Proceedings of the Council of The Corporation of the Township of Rideau Lakes at its Meeting held September 2, 2025 be taken as read a first, second and third time this 2nd day of September, 2025.

Be it resolved, that the Agenda be approved and adopted as presented.

Be it resolved that the Council of The Corporation of the Township of Rideau Lakes acknowledges the delegation of Brandi Magill and Sarah Eggleton regarding the proposed Road Closure RC-3-2023 for Kapsa.

Be it resolved that Council passes a By-Law authorizing the Mayor and Clerk to sign a tri-party agreement between Elizabethtown-Kitley and Goldie Mohr Ltd. for the replacement of the Townline Bridge at 50% of the tender cost being $245,500 (plus the Township’s portion of the HST) for a total of $249,820.80; AND FURTHER, that Council passes a By-Law to enter into a project management agreement with TSI Inc., engineering firm for project management, as presented in Council Report RDS-2025-25.

Regular Council Meeting Tuesday, September 2, 2025 Pg. 4 Be it resolved that Council passes a By-Law authorizing the Mayor and Clerk to sign a Road Encroachment agreement with the Rideau Waterway Land Trust (RWLT) contingent on the following condition: 1. That an encroachment agreement between the applicant and the Township be entered into, it shall be to the satisfaction of the Township and shall include conditions such as (but not limited to): 1. Use of road allowance is restricted to providing driveway access only; 2. Restrictions on parking on the road allowance; 3. Requirement to provide written notice to the Township prior to any work commencing; 4. The removal/relocation of the driveway by the applicant at the Township’s request should a future need arise for the use of the road allowance; 5. All costs to be borne by the applicant to comply with the agreement, including but not limited to, registration on title; 6. That all required permits are to be obtained through the proper authorities; and; 7. Limiting Township liability through insurance and indemnification of the Township, As presented in Council Report DS-2025-22.

Regular Council Meeting Tuesday, September 2, 2025 Pg. 6 WHEREAS the Mayor’s veto of Motion PW Rec 154-2025 misrepresents the intent of the motion, which only directed staff to gather options, costings, and public input before any office site decision; AND WHEREAS Motion PW Rec 154-2025 ensures fiscal responsibility by requiring cost comparisons, peer review with Beckwith Township, and consistency with the Township’s Asset Management Plan; AND WHEREAS repeated vetoes obstruct Council and residents from obtaining the information needed for transparent and responsible decision-making; NOW THEREFORE, be it resolved that: 1. Council rejects Mayoral Decision MD-2025-05-a as it pertains to Motion PW Rec 154-2025; 2. Council reaffirms Motion PW Rec 154-2025 in full, directing staff to proceed with public consultation, costed options, and peer review; 3. Council affirms that these steps are consistent with provincial priorities and necessary for Rideau Lakes to meet housing, infrastructure, and growth objectives. For (5): Deputy Mayor Hutchings, Councillor J. Banks, Councillor P. Banks, Councillor Carr, and Councillor Dunfield Against (4): Mayor Hoogenboom, Councillor Bulloch, Councillor Maxwell, and Councillor Pollard Voter Type: Majority (Present), Recorded

Be it resolved that the main motion be

Be it resolved, that the Corporation of the Township of Rideau Lakes Approves and adopts the Minutes of the Regular Council Meeting held August 5, 2025.

Be it resolved, that the Corporation of the Township of Rideau Lakes Approves the Minutes and Adopts all Recommendations contained within the Minutes, unless otherwise dealt with, of the:  Municipal Services Committee (Combined) Meeting: August 11, 2025  Accessibility Advisory Committee Meeting: August 14, 2025  Municipal Heritage Advisory Committee Meeting: August 21, 2025  Planning Advisory and Committee of Adjustment Meetings: August 13 & August 27, 2025  Rideau Lakes Lake Association Committee Meeting: August 6, 2025 AND FURTHER that Council Acknowledges the Minutes of the:  Cataraqui Region Conservation Authority Meeting: June 25, 2025

Regular Council Meeting Tuesday, September 2, 2025 Pg. 10 Be it resolved that By-Law 2025-110, being a By-Law to Establish a Committee of the Whole, be taken as read a first and second time, the short way, this 2nd day of September, 2025. For (4): Mayor Hoogenboom, Councillor Bulloch, Councillor Maxwell, and Councillor Pollard Against (5): Deputy Mayor Hutchings, Councillor J. Banks, Councillor P. Banks, Councillor Carr, and Councillor Dunfield Voter Type: Majority (Present), Recorded

Be it resolved, that By-Law 2025-110, be taken as read a third time and finally passed this 2nd day of September, 2025. For (4): Mayor Hoogenboom, Councillor Bulloch, Councillor Maxwell, and Councillor Pollard Against (5): Deputy Mayor Hutchings, Councillor J. Banks, Councillor P. Banks, Councillor Carr, and Councillor Dunfield Voter Type: Majority (Present), Recorded

Be it resolved that the following By-Laws be taken as read a first and second time the short way this 2nd day of September, 2025.  By-Law 2025-107: Agreement with MTO - Land Lease for Crosby Patrol Yard  By-Law 2025-108: Agreement with MTO and Webber Infra Infrastructure Management – Crosby Patrol Yard  By-Law 2025-109: Agreement with Elizabethtown-Kitley and Goldie Mohr Ltd. - Townline Bridge Replacement  By-Law 2025-111: ZBA-12-2025 (70 R2 - SE) Covell Regular Council Meeting Tuesday, September 2, 2025 Pg. 11  By-Law 2025-112: Amend By-Law 2025-82 to Rename Committee to Parks and Recreation Committee  By-Law 2025-113: Agreement with Royal Bank of Canada - Portland Hall and Library Loan  By-Law 2025-114: Rideau Waterway Land Trust Encroachment Agreement  By-Law 2025-115: Agreement with TSI Inc. - Townline Bridge Project Management

Be it resolved that By-Laws 2025-107, 2025-108, 2025-109, 2025-111, 2025-112, 2025- 113, 2025-114 and 2025-115 be taken as read a third time and finally passed this 2nd day of September, 2025.

Be it resolved that the Council of the Corporation of the Township of Rideau Lakes Receives and Files Correspondence Items 12.1 to 12.5.

Regular Council Meeting Tuesday, September 2, 2025 Pg. 14 Be it resolved that the Council of The Corporation of the Township of Rideau Lakes hereby appoints the following Council Members to the Parks and Recreation Committee:  Councillor (Ward 1): Dunfield  Councillor (Ward 2): Maxwell  Councillor (Ward 3): Carr  Councillor (Ward 4): Hutchings

Be it resolved that the Council of The Corporation of the Township of Rideau Lakes closes Meeting at 9:22 p.m. to discuss the following matters as per Section 239(2) of the Municipal Act,:  Regular Council Meeting Closed Minutes: August 5, 2025;  Municipal Services Committee (PW) Closed Minutes: August 11, 2025;  Five Items under: Section 239 (2)(b) - Personal matters about an identifiable individual, including Municipal or local board employee  Two items under Section 239 (2)(e) - Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

Be it resolved that the following individuals be appointed to the respective Committees for the remainder of the term of this Council:  Parks and Recreation Committee: Jordan Delong, Jeanne Hill and Maggie McGlade as Members of the Public, Melanie Spence, as an Educator and Madelaine MacLeod and a Library Representative  Portland and Area Community Enhancement Committee: Janevera Hill and Julie Prescott  Library Board: Joan Duncan AND FURTHER that Council accepts, with regret, Doug Wilson's resignation from the Delta and Area Community Enhancement Committee.

Be it resolved that By-Law Number 2025-116, being a By-Law to Govern the Proceedings of the Council of The Corporation of the Township of Rideau Lakes at its Meeting held September 2, 2025 be taken as read a first, second and third time this 2nd day of September, 2025.