Taken from the roll call in the town’s own minutes. The minutes record who was not there and almost never why.
Declared interests
Councillor Pollardon this item
Mayor Hoogenboomon this item
What was decided (26 motions)
22 carried, 4 recorded otherwise. Every motion below is printed as the minutes print it.
it resolved that Agenda items under 5.1 move to the end of the open agenda.
Moved by Councillor Bulloch, seconded by Councillor Pollard Be
Defeated
it resolved that the agenda be approved and adopted as amended.
Moved by Councillor J. Banks, seconded by Councillor Dunfield Be
Carried
it resolved that reconsideration be given to provide a 90 day penalty to Councillor Pollard.
Moved by Councillor P. Banks, seconded by Councillor J. Banks Be
Carried
it resolved that the main motion be amended to reflect a 90 days suspension for Councillor Pollard.
Moved by Councillor J. Banks, seconded by Councillor P. Banks Be
Carried
it resolved, that The Council of The Corporation of the Township of Rideau Lakes, in accordance with the Integrity Commissioner’s Report (IC-35536-0425), imposes a 90 day suspension of remuneration to Councillor Pollard.
Moved by Deputy Mayor Hutchings, seconded by Councillor P. Banks Be
Carried
it resolved that the main motion be amended to reflect a 15 day suspension.
Moved by Councillor J. Banks, seconded by Deputy Mayor Hutchings Be
Carried
it resolved, that the Council of The Corporation of the Township of Rideau Lakes, in accordance with the Integrity Commissioner's Report (IC-35607-0625) agrees that a 15 days penalty be applied.
Moved by Councillor Carr, seconded by Deputy Mayor Hutchings Be
Carried
it resolved that the main motion include a reprimand included with previous reprimand.
Moved by Councillor P. Banks, seconded by Councillor J. Banks Be
Carried
it resolved, that The Council of The Corporation of the Township of Rideau Lakes, in accordance with the Integrity Commissioner’s Report (IC-35605-0625) recommendation, agrees that no penalty be applied to Mayor Arie Hoogenboom; AND FURTHER that the Mayor be reprimanded and it be included in the previous reprimand.
Moved by Councillor P. Banks, seconded by Councillor J. Banks Be
Carried
it resolved that Council receives for information the correspondence from the Township of St. Joseph's regarding Opposition to Strong Mayor Powers.
Moved by Councillor P. Banks, seconded by Councillor J. Banks Be
Carried
WHEREAS with the introduction of Strong Mayor Powers, Council recognizes the need to review and update municipal bylaws and policies to ensure they remain relevant, effective, and compliant with legislative requirements; AND WHEREAS the Mayor’s unilateral decision using SMP to reduce the number of Council meetings and set meeting times without Council approval may be in direct conflict with Section 238(2) of the Municipal Act, 2001, which states: “A municipality shall pass a procedure by-law for governing the calling, place and proceedings of meetings”; NOW THEREFORE be it resolved that the following By-Laws and Policy documents be
Moved by Councillor P. Banks, seconded by Councillor Dunfield
Referred
it resolved, that the Council of the Township of Rideau Lakes supports the Township of Moonbeam's Resolution calling on the Provincial and Federal Governments to take immediate action to end the aerial spraying of glyphosate.
Moved by Deputy Mayor Hutchings, seconded by Councillor J. Banks Be
Carried
WHEREAS the Province of Ontario has expanded strong mayor powers to 215 municipalities while being unwilling to confirm whether these powers will be extended to all 444 municipalities; AND WHEREAS the 2025 Ontario Municipal Chief Administrative Officer Survey, prepared by Strategy Corp, has identified serious concerns with strong mayor powers, including politicization of staff, weakened council authority, and no measurable impact on housing supply; AND WHEREAS the survey recommends a moratorium on further expansion, statutory protection for CAOs, removal of unilateral staff hiring and firing powers, the establishment of a sunset review process, and clearer definitions of “provincial priorities,”; AND WHEREAS elected council members, who are directly affected by these powers, have not been formally surveyed; NOW THEREFORE be it resolved that the Council of the Township of Rideau Lakes: 1. Endorses the recommendations of the Ontario CAO Survey, and urges the Government of Ontario to implement them without delay, and 2. Calls on AMO to conduct a similar survey of all 444 municipalities to ensure all council members' voices are directly heard; AND FURTHER that this resolution be forwarded to the Premier of Ontario, the Minister of Municipal Affairs and Housing, the Association of Municipalities of Ontario (AMO), and all 444 Ontario municipalities, with the hope that those opposed to Strong Mayor Powers will pass similar motions.
Moved by Councillor P. Banks, seconded by Councillor Dunfield
Carried
it resolved, that the Corporation of the Township of Rideau Lakes Approves and adopts the Minutes of the Regular Council Meeting held September 2, 2025.
Moved by Deputy Mayor Hutchings, seconded by Councillor Pollard Be
Carried
it resolved, that the Corporation of the Township of Rideau Lakes Approves the Minutes and Adopts all Recommendations contained within the Minutes, unless otherwise dealt with, of the: Committee of the Whole: September 15, 2025 Special Committee of the Whole: September 29, 2025 Economic Development Committee Meeting: September 2, 2025 Municipal Heritage Advisory Committee Meeting: September 18, 2025 Planning Advisory and Committee of Adjustment Meetings: September 10 & September 24, 2025 AND FURTHER that Council Acknowledges the Minutes of the: Elgin Seniors Housing Board Meeting: September 24, 2025 Lower Beverley Lake Park Management Board Meeting: August 26, 2025 Rideau Lakes Public Library Board Meeting: June 26, 2025 & August 28, 2025 Rideau Valley Conservation Authority Meeting: July 24, 2025
Moved by Councillor Dunfield, seconded by Councillor Maxwell Be
Carried
it resolved that the following By-Laws be taken as read a first and second time the short way this 14 th day of October, 2025: By-Law 2025-118: Authorize Closure of Unopened Road Allowance - Coons Road By-Law 2025-119: Accept and Dedicate Lands Future Road Widening By-Law 2025-120: Appoint Livestock Valuers By-Law 2025-121: Appoint Treasurer and Deputy Treasurer
Moved by Councillor Maxwell, seconded by Councillor P. Banks Be
Carried
it resolved that By-Laws 2025-118, 2025-119, 2025-120, and 2025-121 be taken as read a third time and finally passed this 14th day of October, 2025.
Moved by Councillor Carr, seconded by Councillor Bulloch Be
Carried
it resolved that By-Law 2025-117 being a By-Law to Amend By-Law 2025-60 (R12C from Lumsden Lane to Puddicombe Lane) be taken as read a first and second time, the short way this 14th day of October, 2025.
Moved by Councillor J. Banks, seconded by Councillor Carr Be
Carried
it resolved that By-Law 2025-117 be taken as read a third time and finally passed this 14th day of October, 2025.
Moved by Councillor Carr, seconded by Councillor Maxwell Be
Defeated
it resolved that the Petition received requesting that Halladay and Church St. in the Village of Elgin become a one way street be
Moved by Councillor Bulloch, seconded by Councillor Carr Be
Referred
it resolved that Council approves of Steve Allen being the municipal representative for the Eastern Area on the Cataraqui Source Protection Committee.
Moved by Councillor Carr, seconded by Councillor J. Banks Be
Carried
it resolved that The Council of The Corporation of the Township of Rideau Lakes closes Meeting at 1:58 p.m. to discuss matters as per Section 239(2) of the Municipal Act, : Council Closed Meeting Minutes: August 5 and September 2, 2025 Municipal Services Committee Meeting Closed Minutes: August 11, 2025 Committee of the Whole Closed Meeting Minutes: September 15, 2025 Special Committee of the Whole Closed Minutes: September 29, 2025 Five (2) items under Section 239 (2)(b): Personal matters about an identifiable individual, including Municipal or local board employee One (1) item under Section 239 (2)(f): Advice that is subject to solicitor-client privilege, including communications necessary for that purpose Two (2) items under Section 239 (2)(e): Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board One (1) item under Section 239 (2)(d): Labour relations or employee negotiations
Moved by Councillor J. Banks, seconded by Deputy Mayor Hutchings Be
Carried
WHEREAS the consistent and impartial application of meeting procedures is essential to maintaining public confidence, effective decision-making, and respectful dialogue at the Council table; AND WHEREAS understanding the role and responsibilities of the Chair is the first and most critical step toward strong governance, ensuring that meetings are conducted with fairness, order, and integrity; AND WHEREAS challenges in meeting management and decorum have demonstrated the need for enhanced governance and conflict management training to support all members of Council and staff in fulfilling their respective roles; AND WHEREAS Rick O’Connor, President of MuniverseRO Consulting Inc., is a leading municipal governance expert who has successfully assisted municipalities across Ontario; NOW THEREFORE be it resolved, that the Township of Rideau Lakes engages Rick O’Connor of MuniverseRO Consulting Inc. to deliver comprehensive training on governance, conflict management, and the implementation of the Township’s new Procedural By-Law for all members of Council and staff, AND FURTHER that this training shall include specialized instruction for those who chair meetings, including the Mayor and Committee Chairs, focusing on best practices for impartiality, decorum, and the fair and consistent application of meeting rules, including guidance on when and why a Chair should properly relinquish the chair to participate in debate.
Moved by Councillor P. Banks, seconded by Councillor J. Banks
Carried
it resolved that Council directs staff to issue a Notice of Trespass to Ken Maxwell and Wendy Alford for the Council Chamber for the remainder of this term of Council.
Moved by Councillor Dunfield, seconded by Councillor P. Banks Be
Carried
it resolved that Council removes Ken Maxwell from the South Elmsley and Area Community Enhancement Committee
Moved by Councillor P. Banks, seconded by Councillor J. Banks Be
Carried
it resolved, that By-Law Number 122-2025 being a By-Law to Govern the Proceedings of the Council of The Corporation of the Township of Rideau Lakes at its Regular Meeting held on Monday, October 6, 2025 and Special Meeting held on Tuesday, October 14, 2025, be taken as read a first, second and third time this 14th day of October 2025.
Moved by Councillor Maxwell, seconded by Councillor Bulloch Be