Regular Council Meeting

it resolved, that the Agenda be approved and adopted as amended.

WHEREAS the previous Treasurer, a Certified Management Accountant (CMA), supported an $8.5 million capital project, which would have significantly drawn down the Township’s remaining debt and reserve capacity; AND WHEREAS the current Mayor now claims that the Township cannot afford a revised $6.9 million infrastructure plan, despite its lower capital cost, reduced long-term borrowing, and more comprehensive facility coverage; AND WHEREAS neither staff nor the external expert referenced by the Mayor have provided Council or the public with a written explanation detailing what financial changes have occurred in the Township’s position to justify this reversal; AND WHEREAS transparency, accountability, and informed fiscal stewardship demand a clear, accessible explanation of the financial reasoning behind such significant differences in project affordability assessments; NOW THEREFORE be it resolved, that Council direct staff to prepare and commission from an independent expert, a written financial opinion that clearly outlines: 1. The fiscal context in which the former Treasurer supported the $8.5 million HUB project; 2. The current fiscal context that informs the Mayor’s assertion that a $6.9 million project is unaffordable; 3. A comparative analysis of both plans’ capital and long-term borrowing costs, impacts on reserves and debt capacity, and overall financial sustainability; 4. Any significant changes in financial conditions that would justify the Mayor’s current position;

it resolved, that the Corporation of the Township of Rideau Lakes Approves and adopts the Minutes of the Regular Council Meeting held June 2, 2025.

it resolved, that the Corporation of the Township of Rideau Lakes Approves the Minutes and Adopts all Recommendations contained within the Minutes, unless otherwise dealt with, of the: Municipal Services Committee PW Meeting: June 9, 2025 Economic Development Committee Meeting: June 2, 2025 Municipal Heritage Advisory Committee Meeting: June 19, 2025 Planning Advisory and Committee of Adjustment Meetings: June 12, 2025 & June 25, 2025 AND FURTHER that Council Acknowledges the Minutes of the: Elgin Seniors Housing Board Meeting: June 4, 2025 Rideau Lakes Public Library Board Meeting: May 22, 2025 DARS Meetings: May 20 and June 17, 2025

it resolved, that the Corporation of the Township of Rideau Lakes Approves the Minutes and Adopts all Recommendations contained within the Minutes, unless otherwise dealt with, of the Municipal Services Committee GG Meeting, held June 23, 2025.

it resolved that the following By-Laws be taken as read a first and second time the short way this 7 th day of July, 2025: By-Law 2025-85: Private Road Renaming – 1401 North Shore Road to Blundons Lane By-Law 2025-86: Contract – Jamrock Construction – Sidewalks By-Law 2025-87: Amend User Fee By-Law 2015-01 – Add Planning Fees By-Law 2025-88: MOU w/ Westport Lions Club for Use of Beach for Swimming Lessons By-Law 2025-89 174064 Canada Inc (ZBA-6-2025) By-Law 2025-90 WHYTE (ZBA-8-2025) By-Law 2025-91 LOOBY (ZBA-10-2025) By-Law 2025-92 ANDROVICH (ZBA-11-2025) By-Law 2025-93 Site Plan Control By-Law Amendment

it resolved that By-Laws 2025-85, 2025-86, 2025-87, 2025-88, 2025-89, 2025-90, 2025-91, 2025-92, and 2025-93 be taken as read a third time and finally passed this 7th day of July, 2025.

it resolved that the Council of the Corporation of the Township of Rideau Lakes supports the request from RCL Branch 542 to add the Township logo to their memorial banners.

it resolved that the Council of the Corporation of the Township of Rideau Lakes Receives and Files Correspondence Item 13.3.

it resolved that staff be directed to bring a report back to a future meeting regarding insurance coverage for the Beverley Seniors and the South Crosby Friendship Club.

WHEREAS Council is committed to transparency and accountability in the use of public funds; AND WHEREAS it is important to demonstrate to the public the full history and financial impact of the Chantry Office project, including how far back the project began and how much has been spent compared to initial expectations; NOW THEREFORE be it resolved that Council directs staff to prepare and present: A detailed timeline of all major activities, decisions, and milestones related to the Chantry Office project, beginning with the original open house at Portland Hall; An itemized breakdown of all costs incurred to date, clearly showing how the approximate $500,000 has been spent and on what drawings; Copies of all associated design drawings and plans completed to date. AND FURTHER that the full report, including the timeline, drawings, and cost breakdown, be presented to Council for review; AND FURTHER that following the review, Council will consider next steps, including options for completing, revising, or re-evaluating the project based on the information presented.

WHEREAS the Township of Rideau Lakes publishes an annual calendar to celebrate the beauty and spirit of our community; AND WHEREAS the 2025 calendar has identified the photo for the month of July as “Squaw Bay by the Rocky Narrows – Tania Weiland”; AND WHEREAS the month of June is federally recognized as National Indigenous History Month, a time dedicated to honouring the history, heritage, and diversity of Indigenous peoples in Canada; AND WHEREAS the Township recognizes that respect for Indigenous peoples, cultures, and place names is not confined to one month, but is a commitment upheld throughout the year; AND WHEREAS the name referenced in the July calendar photo may be colloquially known by some residents but is not an officially recognized or appropriate geographic designation; NOW THEREFORE BE IT RESOLVED that the Township of Rideau Lakes offers a sincere and humble apology for any harm, discomfort, or misunderstanding this naming may have caused to members of our community, especially Indigenous residents; AND FURTHER THAT the Township commits to a thorough review process for all future publications and printed communications to ensure cultural sensitivity, accuracy, and respect for all members of our community and shared heritage.

WHEREAS at the May 12, 2025 Special Council meeting, By-Law 2025-69 was passed confirming the proceedings of the Council during the meeting which specifically dealt with the 99% construction working drawings from IDEA for the Chantry Municipal Office Renovation and Addition and directing IDEA to issue the tender; AND WHEREAS Mayoral Decision MD-2025-01-a was issued on May 26, 2025 to veto By-Law 2025-69; AND WHEREAS a vote to override the veto took place at a Special Council meeting on May 28, 2025, which was within 21 days after the day the clerk provide the written veto document to the members of council and said override was

it resolved that Section 19.25 of the procedural By-Law be set aside to allow a vote to come forward immediately to approve the 99% construction working drawings from IDEA for the Chantry Municipal Office Renovation and Addition and directs IDEA to issue the tender, as recommended by the Working Group.

it resolved that staff be directed to send out the 99% drawings for the Chantry Renovations/Additions for tender as soon as possible.

it resolved that the main motion be

it resolved that, the Council of The Corporation of the Township of Rideau Lakes closes Meeting at 8:14 p.m. to discuss matters as per Section 239(2) of the Municipal Act, : Two Items under Section 239 (2)(f): A dvice that is subject to solicitor-client privilege, including communications necessary for that purpose Regular Council Closed Meeting Minutes: May 5 and June 2, 2025; Special Council Closed Meeting Minutes: May 22, 2025 Municipal Services Committee (GG) Closed Meeting Minutes: May 26 and June 23, 2025

it resolved that the main motion be amended to remove all the wording starting at the fifth paragraph and it be replaced with: AND FURTHER that that the CAO deliver final analysis and recommendations to Council no later than December 15th 2025, enabling a decision before the 2026 lame duck period; AND FURTHER that all information be available for December 15th 2025 and a tender with both options 1)retrofitting Chantry 2)a new build on a new lot along with the retrofit of chantry to a garage ,and the tender be released before December 31st 2025; AND FURTHER that the working group be extended.

it resolved that, Council receive the report titled Direction to Staff Regarding Future Office Location, Use of Chantry Property, Design Options, and Public Engagement, submitted by Councillor Paula Banks; AND FURTHER that Council directs the CAO to follow the report as amended and treat the future office project as the Township’s TOP priority for the remainder of this term; AND FURTHER that the CAO prepare a complete project timeline, identify and retain external support as needed, and ensure this work reflects the full range of Council views, including side-by-side cost comparisons and options related to the Chantry office, while also addressing its role in the Township’s Asset Management Plan; AND FURTHER that the existing working group continue oversight of this file, with the newly elected councillor included to support onboarding and ensure full representation; AND FURTHER that that the CAO deliver final analysis and recommendations to Council no later than December 15, 2025, enabling a decision before the 2026 lame duck period; AND FURTHER that all information be available for December 15th, 2025 and a tender with both options 1) retrofitting Chantry 2) a new build on a new lot along with the retrofit of chantry to a garage, and the tender be released before December 31st 2025; AND FURTHER that the working group be extended.

it resolved that Council extends the meeting beyond 10:00 p.m.

it resolved that By-Law Number 2025-94 being a By-Law to Govern the Proceedings of the Council of The Corporation of the Township of Rideau Lakes at its Meeting held July 7, 2025 be taken as read a first, second and third time this 7th day of July 2025.

Be it resolved, that the Agenda be approved and adopted as amended.

Be it resolved, that the Corporation of the Township of Rideau Lakes Approves and adopts the Minutes of the Regular Council Meeting held June 2, 2025.

Be it resolved, that the Corporation of the Township of Rideau Lakes Approves the Minutes and Adopts all Recommendations contained within the Minutes, unless otherwise dealt with, of the:  Municipal Services Committee PW Meeting: June 9, 2025  Economic Development Committee Meeting: June 2, 2025  Municipal Heritage Advisory Committee Meeting: June 19, 2025  Planning Advisory and Committee of Adjustment Meetings: June 12, 2025 & June 25, 2025 AND FURTHER that Council Acknowledges the Minutes of the:  Elgin Seniors Housing Board Meeting: June 4, 2025  Rideau Lakes Public Library Board Meeting: May 22, 2025  DARS Meetings: May 20 and June 17, 2025

Be it resolved, that the Corporation of the Township of Rideau Lakes Approves the Minutes and Adopts all Recommendations contained within the Minutes, unless otherwise dealt with, of the Municipal Services Committee GG Meeting, held June 23, 2025. For (6): Deputy Mayor Hutchings, Councillor J. Banks, Councillor P. Banks, Councillor Bulloch, Councillor Carr, and Councillor Dunfield Against (3): Mayor Hoogenboom, Councillor Maxwell, and Councillor Pollard Voter Type: Majority (Present), Recorded

Be it resolved that the following By-Laws be taken as read a first and second time the short way this 7th day of July, 2025:  By-Law 2025-85: Private Road Renaming – 1401 North Shore Road to Blundons Lane  By-Law 2025-86: Contract – Jamrock Construction – Sidewalks  By-Law 2025-87: Amend User Fee By-Law 2015-01 – Add Planning Fees  By-Law 2025-88: MOU w/ Westport Lions Club for Use of Beach for Swimming Lessons  By-Law 2025-89 174064 Canada Inc (ZBA-6-2025)  By-Law 2025-90 WHYTE (ZBA-8-2025)  By-Law 2025-91 LOOBY (ZBA-10-2025)  By-Law 2025-92 ANDROVICH (ZBA-11-2025)  By-Law 2025-93 Site Plan Control By-Law Amendment

Be it resolved that By-Laws 2025-85, 2025-86, 2025-87, 2025-88, 2025-89, 2025-90, 2025-91, 2025-92, and 2025-93 be taken as read a third time and finally passed this 7th day of July, 2025.

Be it resolved that the Council of the Corporation of the Township of Rideau Lakes supports the request from RCL Branch 542 to add the Township logo to their memorial banners.

Be it resolved that the Council of the Corporation of the Township of Rideau Lakes Receives and Files Correspondence Item 13.3.

Be it resolved that staff be directed to bring a report back to a future meeting regarding insurance coverage for the Beverley Seniors and the South Crosby Friendship Club. Regular Council Meeting Monday, July 7, 2025 Pg. 7

WHEREAS the Township of Rideau Lakes publishes an annual calendar to celebrate the beauty and spirit of our community; Regular Council Meeting Monday, July 7, 2025 Pg. 8 AND WHEREAS the 2025 calendar has identified the photo for the month of July as “Squaw Bay by the Rocky Narrows – Tania Weiland”; AND WHEREAS the month of June is federally recognized as National Indigenous History Month, a time dedicated to honouring the history, heritage, and diversity of Indigenous peoples in Canada; AND WHEREAS the Township recognizes that respect for Indigenous peoples, cultures, and place names is not confined to one month, but is a commitment upheld throughout the year; AND WHEREAS the name referenced in the July calendar photo may be colloquially known by some residents but is not an officially recognized or appropriate geographic designation; NOW THEREFORE BE IT RESOLVED that the Township of Rideau Lakes offers a sincere and humble apology for any harm, discomfort, or misunderstanding this naming may have caused to members of our community, especially Indigenous residents; AND FURTHER THAT the Township commits to a thorough review process for all future publications and printed communications to ensure cultural sensitivity, accuracy, and respect for all members of our community and shared heritage.

Be it resolved that Section 19.25 of the procedural By-Law be set aside to allow a vote to come forward immediately to approve the 99% construction working drawings from IDEA for the Chantry Municipal Office Renovation and Addition and directs IDEA to issue the tender, as recommended by the Working Group. For (5): Deputy Mayor Hutchings, Councillor J. Banks, Councillor P. Banks, Councillor Carr, and Councillor Dunfield Against (4): Mayor Hoogenboom, Councillor Bulloch, Councillor Maxwell, and Councillor Pollard Voter Type: Majority (Present), Recorded

Be it resolved that staff be directed to send out the 99% drawings for the Chantry Renovations/Additions for tender as soon as possible. For (5): Deputy Mayor Hutchings, Councillor J. Banks, Councillor P. Banks, Councillor Carr, and Councillor Dunfield Against (4): Mayor Hoogenboom, Councillor Bulloch, Councillor Maxwell, and Councillor Pollard Voter Type: Majority (Present), Recorded

Be it resolved that the main motion be

Be it resolved that, the Council of The Corporation of the Township of Rideau Lakes closes Meeting at 8:14 p.m. to discuss matters as per Section 239(2) of the Municipal Act,: Regular Council Meeting Monday, July 7, 2025 Pg. 13  Two Items under Section 239 (2)(f): Advice that is subject to solicitor-client privilege, including communications necessary for that purpose  Regular Council Closed Meeting Minutes: May 5 and June 2, 2025;  Special Council Closed Meeting Minutes: May 22, 2025  Municipal Services Committee (GG) Closed Meeting Minutes: May 26 and June 23, 2025

Be it resolved that the main motion be amended to remove all the wording starting at the fifth paragraph and it be replaced with: AND FURTHER that that the CAO deliver final analysis and recommendations to Council no later than December 15th 2025, enabling a decision before the 2026 lame duck period; AND FURTHER that all information be available for December 15th 2025 and a tender with both options 1) retrofitting Chantry 2) a new build on a new lot along with the retrofit of chantry to a garage ,and the tender be released before December 31st 2025; AND FURTHER that the working group be extended.

Be it resolved that, Council receive the report titled Direction to Staff Regarding Future Office Location, Use of Chantry Property, Design Options, and Public Engagement, submitted by Councillor Paula Banks; AND FURTHER that Council directs the CAO to follow the report as amended and treat the future office project as the Township’s TOP priority for the remainder of this term; AND FURTHER that the CAO prepare a complete project timeline, identify and retain external support as needed, and ensure this work reflects the full range of Council views, including side-by-side cost comparisons and options related to the Chantry office, while also addressing its role in the Township’s Asset Management Plan; AND FURTHER that the existing working group continue oversight of this file, with the newly elected councillor included to support onboarding and ensure full representation; AND FURTHER that that the CAO deliver final analysis and recommendations to Council no later than December 15, 2025, enabling a decision before the 2026 lame duck period; AND FURTHER that all information be available for December 15th, 2025 and a tender with both options 1) retrofitting Chantry 2) a new build on a new lot along with the retrofit of chantry to a garage, and the tender be released before December 31st 2025; AND FURTHER that the working group be extended. Regular Council Meeting Monday, July 7, 2025 Pg. 15 For (4): Deputy Mayor Hutchings, Councillor J. Banks, Councillor P. Banks, and Councillor C

Be it resolved that Council extends the meeting beyond 10:00 p.m.

Be it resolved that By-Law Number 2025-94 being a By-Law to Govern the Proceedings of the Council of The Corporation of the Township of Rideau Lakes at its Meeting held July 7, 2025 be taken as read a first, second and third time this 7th day of July 2025.