Committee of the Whole

it resolved, that the Agenda be approved and adopted as amended.

it resolved that the Committee of the Whole acknowledges the presentation by Mike Bly, Asset Management Advisor with Citywide regarding the Rideau Lakes Asset Management project.

it resolved that the Committee of the Whole recommends that Council: Endorses the 2025 Asset Management Plan and its proposed level of service targets and submits to the Province. Approves the 5-year financial strategy including: - Annual 0.2% tax increase - Debt reallocation - Continued use of existing grants Directs staff to: - Prioritize capital projects based on risk and condition - Refine lifecycle and risk models - Update replacement costs and service life estimates - Monitor progress toward full funding and service level targets, as presented in CoW report FIN-2025-17.

it resolved that the Committee of the Whole (CoW) recommends to Council that it receives the Treasury Year to Date Summary ending October 2025, as presented in CoW report FIN-2025-18.

it resolved that the Committee of the Whole (CoW) recommends to Council that, subject to the approval of the replacement tower by the United Counties of Leeds and Grenville that: Council approves, the replacement of the existing communications tower at Davis Lock Road with a new 50-metre multi-carrier structure, as proposed by EORN and Morcom; That Council direct Township staff to execute a sole-source agreement with Morcom on the basis of: (1) their established relationship with Rogers; (2) their technical and regulatory capacity to meet the EORN project deadlines; and (3) the time-sensitive funding and construction requirements that limit the feasibility of a competitive process; as recommended in CoW Report DS-2025-28.

it resolved that the Committee of the Whole (CoW) recommends to Council that Schedule “D” of User Fee By-Law 2015-1 be amended to add “Septic Pump Outs”, as presented in CoW Report DS-2025-29.

it resolved that the Committee of the Whole (CoW) recommends to Council that the Township provides winter maintenance to Tennant Drive in South Point subdivision for the winter of 2025/26 with costs to be recovered from the Owner as per Section 36 of the Land Conveyance Agreement, as presented in CoW report RDS-2025-28.

it resolved that the Committee of the Whole (CoW) recommends to Council that: It receives and acknowledges the community consultation summary; and, As a first step, staff be directed to contact the Upper Canada District School Board to discuss the development of a one-way bus lane and dedicated student drop-off on the South Crosby Public School property exiting on Pineview Drive as a potential solution to the gridlock currently being experienced on Halladay/Church Streets in Elgin, as presented in Report FAC-2025-38.

it resolved that the Committee of the Whole (CoW) recommends to Council that: Staff defer the development of a Property Standards By-Law under the Building Code Act at this time; Staff review the existing Safe Properties By-Law (2006-85) to consider targeted amendments addressing the long-term outdoor storage of furniture, boats, vehicles, and similar items; and Staff explore alternative regulatory options to manage recurring issues without adding significant enforcement workload as presented in Report FIRE-2025-21

it resolved, that the Committee of the Whole receives the Correspondence Item 13.1; AND FURTHER that staff be directed to provide a response to the Province voicing concerns on the consolidation of Ontario's conservation authorities.

it resolved that staff be directed to look into all options for the 2026 Experience Ontario grant and bring back a report on December 1, 2025.

it resolved, that the Committee of the Whole moves into closed session at 12:05 p.m. to discuss the following matters: Two items under Section 239 (2)(a): The security of the property of the municipality or local board Two items under Section 239 (2)(b): Personal matters about an individual, including Municipal or local board employee; One item under Section 239 (2)(c): A proposed or pending acquisition or disposition of land by the Municipality or local board; and One item under Section 239 (2)(d): Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

Be it resolved, that the Agenda be approved and adopted as amended.

Be it resolved that the Committee of the Whole acknowledges the presentation by Mike Bly, Asset Management Advisor with Citywide regarding the Rideau Lakes Asset Management project.

Be it resolved that the Committee of the Whole recommends that Council: 1. Endorses the 2025 Asset Management Plan and its proposed level of service targets and submits to the Province. Committee of the Whole Monday, November 24, 2025 Pg. 3 2. Approves the 5-year financial strategy including: - Annual 0.2% tax increase - Debt reallocation - Continued use of existing grants 3. Directs staff to: - Prioritize capital projects based on risk and condition - Refine lifecycle and risk models - Update replacement costs and service life estimates - Monitor progress toward full funding and service level targets, as presented in CoW report FIN-2025-17.

Be it resolved that the Committee of the Whole (CoW) recommends to Council that it receives the Treasury Year to Date Summary ending October 2025, as presented in CoW report FIN-2025-18.

Be it resolved that the Committee of the Whole (CoW) recommends to Council that, subject to the approval of the replacement tower by the United Counties of Leeds and Grenville that: 1. Council approves, the replacement of the existing communications tower at Davis Lock Road with a new 50-metre multi-carrier structure, as proposed by EORN and Morcom; Committee of the Whole Monday, November 24, 2025 Pg. 4 2. That Council direct Township staff to execute a sole-source agreement with Morcom on the basis of: (1) their established relationship with Rogers; (2) their technical and regulatory capacity to meet the EORN project deadlines; and (3) the time-sensitive funding and construction requirements that limit the feasibility of a competitive process; as recommended in CoW Report DS-2025-28.

Be it resolved that the Committee of the Whole (CoW) recommends to Council that Schedule “D” of User Fee By-Law 2015-1 be amended to add “Septic Pump Outs”, as presented in CoW Report DS-2025-29.

Be it resolved that the Committee of the Whole (CoW) recommends to Council that the Township provides winter maintenance to Tennant Drive in South Point subdivision for the winter of 2025/26 with costs to be recovered from the Owner as per Section 36 of the Land Conveyance Agreement, as presented in CoW report RDS-2025-28.

Be it resolved that the Committee of the Whole (CoW) recommends to Council that: 1. It receives and acknowledges the community consultation summary; and, 2. As a first step, staff be directed to contact the Upper Canada District School Board to discuss the development of a one-way bus lane and dedicated student drop-off on the South Crosby Public School property exiting on Pineview Drive as a potential solution to the gridlock currently being experienced on Halladay/Church Streets in Elgin, as presented in Report FAC-2025-38.

Be it resolved that the Committee of the Whole (CoW) recommends to Council that: 1. Staff defer the development of a Property Standards By-Law under the Building Code Act at this time; 2. Staff review the existing Safe Properties By-Law (2006-85) to consider targeted amendments addressing the long-term outdoor storage of furniture, boats, vehicles, and similar items; and 3. Staff explore alternative regulatory options to manage recurring issues without adding significant enforcement workload as presented in Report FIRE-2025-21

Be it resolved, that the Committee of the Whole receives the Correspondence Item 13.1; AND FURTHER that staff be directed to provide a response to the Province voicing concerns on the consolidation of Ontario's conservation authorities.

Be it resolved that staff be directed to look into all options for the 2026 Experience Ontario grant and bring back a report on December 1, 2025.

Be it resolved, that the Committee of the Whole moves into closed session at 12:05 p.m. to discuss the following matters:  Two items under Section 239 (2)(a): The security of the property of the municipality or local board  Two items under Section 239 (2)(b): Personal matters about an individual, including Municipal or local board employee;  One item under Section 239 (2)(c): A proposed or pending acquisition or disposition of land by the Municipality or local board; and Committee of the Whole Monday, November 24, 2025 Pg. 9  One item under Section 239 (2)(d): Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board