Municipal Services Committee (PW)

it resolved, that the Agenda be approved and adopted as amended.

it resolved that the Municipal Services Committee (MSC) recommends to Council that: The private road currently named 1401 North Shore Road be renamed Blundons Lane.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Development Services Department Update including the Permit and Application Year to Year Comparison and the May 2025 Permit and Application Activity be received for information, as presented in MSC report DS-2025-12.

it resolved that the Municipal Services Committee recommends to Council that the Roads Progress Report for May 2025 be received for information, as presented in MSC report RDS-2025-18.

it resolved that the Municipal Services Committee (MSC) recommends that Council receive the Environmental Services Update for information purposes, as presented in MSC report ENV-2025-10.

it resolved that the Municipal Services Committee (MSC) recommends to Council that a By-Law be passed to award RFP PW2025-10 for the replacement of sidewalks and accessibility corners in the amount of $58,800.00, (plus $1,034.88) the Township’s portion of the HST to Jamrock Construction, as presented in MSC Report FAC-2025-23.

it resolved that staff be directed to engage a consulting engineer to do design work on the Halladay St. sidewalk to a maximum of $10,000.

it resolved that the Municipal Services Committee (MSC) recommends to Council that it receives estimates of $9,070 for AC at Morton Hall and required electrical upgrades, AND FURTHER that staff be directed to contact the Morton CEC and obtain written approval for them to cover $8,000 of the costs with their fundraised funds, and that Council approves a budget deviation in the remaining amount of approximately $1,000 to be funded from year end results, as presented in MSC Report FAC-2025-24.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Municipal Properties Update Report for June 9, 2025, be received for information, as presented in MSC report FAC-2025-25.

it resolved, that the Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes: Delta and Area CEC Meeting: May 12, 2025 Elgin and Area CEC Meeting: May 20, 2025 Morton and Area CEC Meeting: May 9, 2025 Newboro and Area CEC Meeting: May 20, 2025 North Crosby and Area CEC Meeting: May 15, 2025 Portland and Area CEC Meeting: May 14, 2025 South Elmsley and Area CEC Meeting: May 14, 2025

WHEREAS at the Newboro and Area Community Enhancement Committee Meeting held May 20, 2025, a recommendation was passed requesting that Council approve the concept of installing banners on 12 hydro poles on Drummond St. in Newboro; AND FURTHER that the Township enter into an agreement with Hydro One for the installation and removal of said banners; AND FURTHER that the Newboro and area CEC shall be responsible for all costs associated with the permits, production, and installation/takedown, and replacement of the 12 Remembrance Day banners and 12 historical banners. NOW THEREFORE be it resolved, that that Council approve, in principle, the concept of installing banners on hydro poles on Drummond St. in Newboro; AND FURTHER, that the Newboro and Area CEC begin discussions with hydro one and present a proposed Agreement back to Council for consideration.

WHEREAS at the Portland and Area Community Enhancement Committee Meeting held May 14, 2025, recommendation 08-2025 was passed requesting that Council approve a budget deviation of $147.77 of the Portland and Area CEC mailout for the Portland Community Hall and Library Grand Opening Event; NOW THEREFORE be it resolved that Council approve a budget deviation of $147.77 of the Portland and Area CEC mailout for the Portland Community Hall and Library Grand Opening Event.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Recreation Update be received for information, as presented in MSC report CLS-2025-16.

it resolved that the Municipal Services Committee (MSC) recommends to Council that it receives the staff’s response to Mayor Hoogenboom’s Media Comments on the Veto of the Chantry Municipal Offices, as presented in MSC report CAO-2025-07.

it resolved that staff ask Chris Wagner-Smith from IDEA, the cost to modify the existing 21 office complex for a new location, to the 99% drawings and a timeline.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Midterm Council Report be approved for distribution, as presented in MSC report CAO-2025-08.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Mutual Lease Termination Agreement for the Portland Library be approved, as presented in MSC report CAO-2025-09.

WHEREAS a 2021 Baseline Property Condition Assessment identified $470,900 in necessary repairs to the Chantry office by 2030, much of which is now overdue, including roofing, windows, HVAC, paving, accessibility upgrades, and electrical systems; AND WHEREAS the building now faces additional urgent issues, including a leaking roof and ongoing septic failures; AND WHEREAS the council's continued inaction risks further deterioration, potentially rendering the building unusable, repeating past mistakes such as the loss of Old Portland Hall; AND WHEREAS Council has been reviewing the future of the Chantry office for over 16 years, and we are now back to square one with the mayor's inappropriate veto, a decision must be made this term to address long-standing space and the failing infrastructure issues; NOW THEREFORE be it resolved that staff be directed to: Prepare a detailed report updating cost estimates from the 2021 assessment, including: Updated figures for identified repairs. Costs and options to address the leaking roof and failing septic system; Speak to the working group and add any new findings from the current facility specialist, from IDEA, Develop and issue a Request for Proposals (RFP) A.S.A.P to complete the recommended work and update the current office. Include recommendations on funding options and a timeline for decisions for the 2026 budget. AND FURTHER that Council affirms its responsibility to maintain the existing building as a public asset until a final dec

WHEREAS the previous Treasurer, a Certified Management Accountant (CMA), supported an $8.5 million capital project, which would have significantly drawn down the Township’s remaining debt and reserve capacity; AND WHEREAS the current Mayor now claims that the Township cannot afford a revised $6.9 million infrastructure plan, despite its lower capital cost, reduced long-term borrowing, and more comprehensive facility coverage; AND WHEREAS neither staff nor the external expert referenced by the Mayor have provided Council or the public with a written explanation detailing what financial changes have occurred in the Township’s position to justify this reversal; AND WHEREAS transparency, accountability, and informed fiscal stewardship demand a clear, accessible explanation of the financial reasoning behind such significant differences in project affordability assessments; NOW THEREFORE be it resolved, that Council direct staff to prepare and commission from an independent expert, a written financial opinion that clearly outlines: The fiscal context in which the former Treasurer supported the $8.5 million HUB project; The current fiscal context that informs the Mayor’s assertion that a $6.9 million project is unaffordable; A comparative analysis of both plans’ capital and long-term borrowing costs, impacts on reserves and debt capacity, and overall financial sustainability; Any significant changes in financial conditions that would justify the Mayor’s current position. AND FURTHER

WHEREAS the Township’s Procedural Bylaw limits members of Council, including the Mayor, to speaking no more than twice on any given issue; AND WHEREAS the Mayor, in his role as Chair, has repeatedly exceeded this limit by offering personal commentary throughout debates, including after remarks by other councillors, and at both the beginning and end of discussions; AND WHEREAS the Mayor has, on multiple occasions, answered questions or made statements about individual councillors without allowing those councillors the opportunity to respond or correct the record; AND WHEREAS members of Council must be permitted to respond to or rebut comments or questions that directly concern them, in the interest of accuracy, accountability, and fair representation; AND WHEREAS the role of the Chair is to facilitate orderly and impartial proceedings, not to dominate discussion or restrict members from speaking on matters directly relevant to them; NOW THEREFORE be it resolved, that the Council of the Township of Rideau Lakes direct that: The Procedural By-Law be strictly enforced, ensuring all members, including the Mayor, adhere to the rule of speaking no more than twice per issue; The Chair refrain from interjecting opinions beyond the limits set out in the Procedural Bylaw, and from making statements on behalf of other councillors unless explicitly authorized; Councillors be granted the right to respond to or rebut any comments or questions that pertain directly to them. Questions that in

WHEREAS the Mayor of Rideau Lakes, Arie Hoogenboom received the following communication from MPP Steve Clark: "Rideau Lakes Township Mayor Arie Hoogenboom's comments during his interview with CBC Radio's All In A Day that my office provided advice regarding the use of Strong Mayor Powers is categorically false. When contacted on this issue, our office has

WHEREAS on June 4, 2025, the Mayor issued Mayoral Direction to Staff (MDS-2025-01), directing staff to compile data on councillor voting records and integrity commissioner complaints; AND WHEREAS this directive appears to be politically motivated, particularly during an election, and is not aligned with the intent of Strong Mayor Powers, which are designed to advance provincial priorities such as housing and infrastructure; AND WHEREAS the directive diverts municipal staff resources from core responsibilities and priorities that serve the residents of Rideau Lakes; AND WHEREAS concerns about governance and transparency previously led to the appointment of a special Ombudsman in 2016 at the request of Council to restore public trust; THEREFORE BE IT RESOLVED THAT: Council formally requests that the Mayor immediately cease the politically motivated research directed under Mayoral Direction to Staff (MDS-2025-01); Should the Mayor refuse to cease these activities, Council will immediately proceed with sending a formal letter to the Minister of Municipal Affairs and Housing requesting that a special Ombudsman be appointed to investigate governance concerns within the Township of Rideau Lakes, similar to the oversight measures enacted in 2016.

Be it resolved, that the Agenda be approved and adopted as amended.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that:  The private road currently named 1401 North Shore Road be renamed Blundons Lane.

Municipal Services Committee (PW) Monday, June 9, 2025 Pg. 3 Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Development Services Department Update including the Permit and Application Year to Year Comparison and the May 2025 Permit and Application Activity be received for information, as presented in MSC report DS-2025-12.

Be it resolved that the Municipal Services Committee recommends to Council that the Roads Progress Report for May 2025 be received for information, as presented in MSC report RDS-2025-18.

Be it resolved that the Municipal Services Committee (MSC) recommends that Council receive the Environmental Services Update for information purposes, as presented in MSC report ENV-2025-10.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that a By-Law be passed to award RFP PW2025-10 for the replacement of sidewalks and accessibility corners in the amount of $58,800.00, (plus $1,034.88) the Township’s portion of the HST to Jamrock Construction, as presented in MSC Report FAC-2025-23.

Be it resolved that staff be directed to engage a consulting engineer to do design work on the Halladay St. sidewalk to a maximum of $10,000.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that it receives estimates of $9,070 for AC at Morton Hall and required electrical upgrades, AND FURTHER that staff be directed to contact the Morton CEC and obtain written approval for them to cover $8,000 of the costs with their fundraised funds, and that Council approves a budget deviation in the remaining amount of approximately $1,000 to be funded from year end results, as presented in MSC Report FAC-2025-24.

Municipal Services Committee (PW) Monday, June 9, 2025 Pg. 5 Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Municipal Properties Update Report for June 9, 2025, be received for information, as presented in MSC report FAC-2025-25.

Be it resolved, that the Municipal Services Committee Acknowledges the following Community Enhancement Committee minutes:  Delta and Area CEC Meeting: May 12, 2025  Elgin and Area CEC Meeting: May 20, 2025  Morton and Area CEC Meeting: May 9, 2025  Newboro and Area CEC Meeting: May 20, 2025  North Crosby and Area CEC Meeting: May 15, 2025  Portland and Area CEC Meeting: May 14, 2025  South Elmsley and Area CEC Meeting: May 14, 2025

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Recreation Update be received for information, as presented in MSC report CLS-2025-16.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that it receives the staff’s response to Mayor Hoogenboom’s Media Comments on the Veto of the Chantry Municipal Offices, as presented in MSC report CAO-2025-07.

Be it resolved that staff ask Chris Wagner-Smith from IDEA, the cost to modify the existing 21 office complex for a new location, to the 99% drawings and a timeline.

Municipal Services Committee (PW) Monday, June 9, 2025 Pg. 8 Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Midterm Council Report be approved for distribution, as presented in MSC report CAO-2025-08.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Mutual Lease Termination Agreement for the Portland Library be approved, as presented in MSC report CAO-2025-09.

WHEREAS on June 4, 2025, the Mayor issued Mayoral Direction to Staff (MDS-2025- 01), directing staff to compile data on councillor voting records and integrity commissioner complaints; AND WHEREAS this directive appears to be politically motivated, particularly during an election, and is not aligned with the intent of Strong Mayor Powers, which are designed to advance provincial priorities such as housing and infrastructure; AND WHEREAS the directive diverts municipal staff resources from core responsibilities and priorities that serve the residents of Rideau Lakes; AND WHEREAS concerns about governance and transparency previously led to the appointment of a special Ombudsman in 2016 at the request of Council to restore public trust; THEREFORE BE IT RESOLVED THAT: 1. Council formally requests that the Mayor immediately cease the politically motivated research directed under Mayoral Direction to Staff (MDS-2025-01); 2. Should the Mayor refuse to cease these activities, Council will immediately proceed with sending a formal letter to the Minister of Municipal Affairs and Municipal Services Committee (PW) Monday, June 9, 2025 Pg. 13 Housing requesting that a special Ombudsman be appointed to investigate governance concerns within the Township of Rideau Lakes, similar to the oversight measures enacted in 2016. For (5): Deputy Mayor D. Hutchings, Councillor J. Banks, Councillor P. Banks, Councillor Carr, and Councillor Dunfield Against (3): Mayor Hoogenboom, Councillor Maxwell, an