Municipal Services Committee (GG)

it resolved, that the agenda be approved and adopted as amended.

it resolved that the Municipal Services Committee acknowledges the delegation by Kendall Ritchie regarding Road Renaming of R12A.

it resolved that the Municipal Services Committee (MSC) recommends to Council that: The private road currently named Redwing Lane remain as such; and that The entrance way from Higginson Trail Lane to 37 Higginson Trail Lane be considered a driveway, as presented in MSC report DS-2025-13.

it resolved that the Municipal Services Committee directs staff to bring back a report on the renaming of Redwing Lane and 37 Higginson Trail Lane; AND FURTHER that staff be directed to bring back a report on the number of duplicate road names and the road naming policy for Council's review.

it resolved that the Municipal Services Committee recommends to Council that the attached report be adopted for the purposes of Section 7(4) detailing expenditures of $668,554 and revenues of $654,755 for the period of January 1st 2024 – December 31st 2024; AND FURTHER THAT the Development Reserve remain at its current balance without transferring additional funds, as presented in MSC Report DS-2025-14.

it resolved that the Municipal Services Committee (MSC) recommends to Council that Schedule C of User Fee By-Law 2015-1 be amended, as presented in MSC Report DS-2025-15.

it resolved that the main motion be amended to read "require payment of 50% of the associated application fee plus any associated legal fees".

it resolved that the Municipal Services Committee (MSC) recommends to Council that staff be directed to require payment of 50% of the associated application fee plus any associated legal fees, for a proposed encroachment agreement related to B-26-25, as presented in MSC Report DS-2025-16.

it resolved that the Municipal Services Committee (MSC) recommends to Council that it receives for information the Treasury Year-to-date Summary for May 2025, as presented in MSC report FIN-2025-11.

it resolved that the Municipal Services Committee (MSC) recommends to Council that the Emergency & Protective Services monthly update provided on June 23rd, 2025 covering the period of May 1st, 2025 to May 31st, 2025 be received, as presented in MSC Report FIRE-2025-13.

it resolved that the Municipal Services Committee (MSC) recommends to Council that: 1. Staff be authorized to proceed with procuring a replacement of Fire Services Truck 2 with an upset target limit of $60,000; 2. Staff be authorized to sell the old truck on Gov Deals; and, 3. Council approves the associated budget deviation to be funded from year end results, as presented in MSC Report FIRE-2025-14.

it resolved that the Municipal Services Committee (MSC) recommends to Council that it endorses the Correspondence received from the Township of Black River and further that the attached letter be sent to the Office of the Ontario Fire Marshal and the Ministry of the Solicitor General, as presented in MSC Report FIRE-2025-15.

it resolved that the Municipal Services Committee (MSC) recommends to Council that Staff send a recommendation to the United Counties of Leeds and Grenville requesting an Accessible Parking Space in front of the Elgin Pharmacy, as presented in MSC report RDS-2025-19.

it resolved that the Municipal Services Committee (MSC) recommends to Council that a By-Law be passed to authorize the Mayor and Clerk to sign the Westport Lions Club Memorandum of Understanding (MOU), as presented in MSC Report CLS-2025-17.

it resolved that the Municipal Services Committee Receives correspondence item 13.1 for Information purposes.

it resolved that the Municipal Services Committee directs staff to provide a close out report as per the policy and responses to all questions, in the correspondence a report to Council in response to the correspondence from Judy Rogers.

it resolved that the Municipal Services Committee receives the correspondence from residents of Hartsgravel Road and Summers Road regarding a petition for immediate traffic safety improvements on Summers Road and directs staff to prepare a report for a future meeting regarding the implications of creating a four-way stop at the intersection of Summers Road and Hartsgravel Road; AND FURTHER that improvements to Smith Road be investigated.

WHEREAS the Township of Rideau Lakes is one of among more than 100 plus municipalities that have formally opposed Strong Mayor Powers and their potential impacts on democratic governance, council collaboration, and local accountability; AND WHEREAS there has been a lack of broad municipal discussion on this topic at recent conferences and forums; ANDWHEREAS there is a need for council members across Ontario to have an opportunity to discuss these concerns collaboratively and explore the potential formation of a coalition to advocate for the restoration of traditional council authority; NOW THEREFORE be it resolved that the Township of Rideau Lakes Council submit the following letter to AMO: Dear President Jones and the AMO Executive, On behalf of the Township of Rideau Lakes Council, I am writing to respectfully request your support in facilitating an important discussion at the upcoming AMO 2025 Annual Conference. While we appreciate your leadership in addressing the significant challenges facing Ontario municipalities, especially the growing burden on property taxpayers and the strain of provincial downloads, we were concerned that recent comments did not address the expansion of Strong Mayor Powers. These powers have raised widespread concerns among many municipal councillors and mayors, particularly regarding their impact on democratic governance, council collaboration, and local accountability. We believe it is critical that all council members have an opportunity to com

WHEREAS Lower Beverley Lake Park is a township-owned facility that serves a significant number of families and children throughout the summer months; AND WHEREAS the park plays an important role in offering recreational opportunities, including vital swim lessons that promote water safety for youth; AND WHEREAS recent adjustments to the Swim Program’s rate structure have raised concerns regarding affordability and accessibility for campers, residents, and visitors; AND WHEREAS the new registration and fee structure may mean more participation in the program; NOW THEREFORE be it resolved that Council direct this issue to the new Recreation and Volunteer Committee.

it resolved that the Municipal Services Committee moves into closed session at 12:21 p.m. to discuss the following matters: One item under Section 239 (2)(f): Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; Two items under Section 239 (2)(e): Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; Four items under Section 239 (2)(b): Personal matters about an identifiable individual, including Municipal or local board employees; One item under Section 239 (2)(c): A proposed or pending acquisition or disposition of land by the Municipality or local board employees.

WHEREAS on March 3, 2025, Council passed a vote of non-confidence in Mayor Arie Hoogenboom, following his disregard of the Township Integrity Commissioner’s findings of innocence and imposition of penalties contrary to the report; AND WHEREAS the Ontario Ministry of Municipal Affairs advised staff to obtain an independent legal opinion, which confirmed the penalties were invalid; NOW THEREFORE be it resolved that: 1.A second formal vote of non-confidence be issued toward Mayor Arie Hoogenboom; 2.That the Mayor be requested to resign immediately; 3.This resolution be publicly released and forwarded to: o MPP Steve Clark o The Ministry of Municipal Affairs and Housing – Rob Flack

Be it resolved, that the agenda be approved and adopted as amended. Municipal Services Committee (GG) Monday, June 23, 2025 Pg. 2

Be it resolved that the Municipal Services Committee acknowledges the delegation by Kendall Ritchie regarding Road Renaming of R12A.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that:  The private road currently named Redwing Lane remain as such; and that  The entrance way from Higginson Trail Lane to 37 Higginson Trail Lane be considered a driveway, as presented in MSC report DS-2025-13. Municipal Services Committee (GG) Monday, June 23, 2025 Pg. 3

Be it resolved that the Municipal Services Committee directs staff to bring back a report on the renaming of Redwing Lane and 37 Higginson Trail Lane; AND FURTHER that staff be directed to bring back a report on the number of duplicate road names and the road naming policy for Council's review.

Be it resolved that the Municipal Services Committee recommends to Council that the attached report be adopted for the purposes of Section 7(4) detailing expenditures of $668,554 and revenues of $654,755 for the period of January 1st 2024 – December 31st 2024; AND FURTHER THAT the Development Reserve remain at its current balance without transferring additional funds, as presented in MSC Report DS-2025-14.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that Schedule C of User Fee By-Law 2015-1 be amended, as presented in MSC Report DS-2025-15.

Be it resolved that the main motion be amended to read "require payment of 50% of the associated application fee plus any associated legal fees".

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that staff be directed to require payment of 50% of the associated application fee plus any associated legal fees, for a proposed encroachment agreement related to B-26-25, as presented in MSC Report DS-2025-16.

Municipal Services Committee (GG) Monday, June 23, 2025 Pg. 5 Be it resolved that the Municipal Services Committee (MSC) recommends to Council that it receives for information the Treasury Year-to-date Summary for May 2025, as presented in MSC report FIN-2025-11.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that the Emergency & Protective Services monthly update provided on June 23rd, 2025 covering the period of May 1st, 2025 to May 31st, 2025 be received, as presented in MSC Report FIRE-2025-13.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that: 1. Staff be authorized to proceed with procuring a replacement of Fire Services Truck 2 with an upset target limit of $60,000; 2. Staff be authorized to sell the old truck on Gov Deals; and, 3. Council approves the associated budget deviation to be funded from year end results, as presented in MSC Report FIRE-2025-14.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that it endorses the Correspondence received from the Township of Black River and further that the attached letter be sent to the Office of the Ontario Fire Marshal and the Ministry of the Solicitor General, as presented in MSC Report FIRE-2025-15.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that Staff send a recommendation to the United Counties of Leeds and Grenville requesting an Accessible Parking Space in front of the Elgin Pharmacy, as presented in MSC report RDS-2025-19.

Be it resolved that the Municipal Services Committee (MSC) recommends to Council that a By-Law be passed to authorize the Mayor and Clerk to sign the Westport Lions Club Memorandum of Understanding (MOU), as presented in MSC Report CLS-2025- 17.

Be it resolved that the Municipal Services Committee Receives correspondence item 13.1 for Information purposes.

Be it resolved that the Municipal Services Committee directs staff to provide a close out report as per the policy and responses to all questions, in the correspondence a report to Council in response to the correspondence from Judy Rogers. For (7): Mayor Hoogenboom, Deputy Mayor D. Hutchings, Councillor J. Banks, Councillor P. Banks, Councillor Carr, Councillor Dunfield, and Councillor Pollard Against (1): Councillor Maxwell Voter Type: Majority (Present), Recorded

Be it resolved that the Municipal Services Committee receives the correspondence from residents of Hartsgravel Road and Summers Road regarding a petition for immediate traffic safety improvements on Summers Road and directs staff to prepare a report for a future meeting regarding the implications of creating a four-way stop at the intersection of Summers Road and Hartsgravel Road; AND FURTHER that improvements to Smith Road be investigated.

Be it resolved that the Municipal Services Committee moves into closed session at 12:21 p.m. to discuss the following matters:  One item under Section 239 (2)(f): Advice that is subject to solicitor-client privilege, including communications necessary for that purpose;  Two items under Section 239 (2)(e): Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;  Four items under Section 239 (2)(b): Personal matters about an identifiable individual, including Municipal or local board employees;  One item under Section 239 (2)(c): A proposed or pending acquisition or disposition of land by the Municipality or local board employees. Municipal Services Committee (GG) Monday, June 23, 2025 Pg. 12